MINUTES - General Committee - 20071020 TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-42
Council Chambers
Aurora Town Hall
Saturday, October 20, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived
at 10:17 a.m.), Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh (left at 1:07 p.m.), McRoberts
(arrived at 9:34 a.m.) and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Manager of Operations Services, Capital
Asset Management Co-ordinator and Administrative
Co-ordinator/Deputy Clerk
Mayor Morris called the meeting to order at 9:21 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved:
CARRIED
III DELEGATIONS
a) Ms Donna Coker
Re: 2008 Capital Budget – Playground Replacement at Seston Park
Ms Donna Coker and Ms Rishma Mirshahi addressed the committee regarding
the condition of Seston Park and requested that the refurbishing of the park,
which was deferred from the 2007 Capital Budget, be included in the 2008
Capital Budget and the work be completed early in 2008 so the residents of the
area could utilize the park. Ms Coker provided the committee with a petition from
the residents of the area requesting that the playground equipment and sand be
replaced at Seston Park.
Special General Committee Meeting No. 07-42 Page 2 of 5
Saturday, October 20, 2007
General Committee recommends:
THAT the comments of the delegate be received and referred to Capital
Project 73066 – Seston Park Playground Replacement – page 15.
CARRIED
b) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2008 Capital Budget
Mr. John Gutteridge provided the committee with an overview of how the Draft
2008 Capital Budget was derived and the format of the material. Mr. Gutteridge
also advised what the required tax levy amount would be if all of the proposed
capital projects be approve. Mr. Gutteridge further advised that 50 of the 82
approved capital projects for 2008 have yet to commence.
Councillor McRoberts arrived at 9:34 a.m.
General Committee recommends:
THAT staff provide a list of the 2007 capital projects that have not
commenced to date, by projects, by department and dollar amount be
reflected so Council can see a percentage of outstanding projects, as
soon as possible.
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Draft 2008 Capital Budget
Capital Project 43031 – Building A Expansion – 9 Scanlon Court –
page 6
General Committee recommends:
THAT Leisure Services and Public Works staff provide a joint report which
includes the following:
• a sketch of the existing and proposed operations
• cost of retrofitting the existing buildings without the relocation the parks
operations
• cost of retrofitting the existing building if the parks operations are
relocated
• cost of relocating the parks operations including potential retrofitting of
other Town facilities or the purchase of additional lands for municipal
purposes
• cost of purchasing any lands to address the needs of the parks
operations; and
• provide an analysis of how each scenario would impact the Draft 2008
Capital Budget
CARRIED
Councillor Buck arrived at 10:17 a.m.
Special General Committee Meeting No. 07-42 Page 3 of 5
Saturday, October 20, 2007
Capital Project 34125 – 2008 Salt Dome – page 12
The Director of Financial Services/Treasurer was requested investigate
alternate sources funding for this project.
CARRIED
Capital Project 73086 – Henderson Drive Fencing – page 16
General Committee recommends:
THAT staff provide a report regarding Capital Project 73086 to the next
capital budget meeting.
CARRIED
Capital Project 73089 – Lambert Willson Park Pathway Paving –
page 24
Staff was requested to provide a sketch of the proposed pathway
replacement locations
General Committee recommends:
THAT staff provide an additional capital budget project to improve
accessibility from the parking lot at the Aurora Leisure Complex to
Lambert Willson Park.
CARRIED
Capital Project 42039– Retrofit SWM Facilities SW-2/SW-3 and C-1
(2008) - page 25
General Committee recommends:
THAT staff provide a report regarding water source of Salamander Pond
and take into consideration the comments of the General Committee
including the possibility of dredging Salamander Pond and the impact of
the storm detention pond and water flow into Salamander Pond; and
THAT the existing storm water management pond signage at Salamander
Pond be removed.
CARRIED
Capital Project 14022 Office Redesign – First – page 38
General Committee recommends:
THAT Capital Project 14022 Office Redesign be considered as part of the
overall project of the future uses of the former hydro building at a future
Special General Committee meeting.
CARRIED
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Saturday, October 20, 2007
General Committee recommends:
THAT staff bring forward a capital budget project for consultant services to
evaluate space utilization at Town Hall; and
THAT the current funding provided in the 2007 capital budget be included
in the proposed budget.
CARRIED
The committee recessed at 12:36 p.m.
The committee reconvened at 12:58 p.m.
Councillor Marsh left the meeting at 1:07 p.m.
Capital Project 73062 – Stewart Burnett Park Playground Structure –
page 40
General Committee recommends:
THAT the Director of Planning & Development and the Town Solicitor
prepare a report regarding the implications of using the 2C lands prior to
the development of the Secondary Plan; and
THAT the Director of Leisure Services provide a report regarding the net
operating cost and participation of the preschool program.
CARRIED
Capital Project 73074 – Wellington Street East Urban Design
Features/Landscaping – page 41
General Committee recommends:
THAT report PL00-129 - Urban Design Guidelines Bayview Northeast
Area 2B - Cochrane Brook Planning & Urban Design be circulated to the
members of Council.
CARRIED
The committee requested that maps and/or drawings be provided with potential
capital budget projects when available
Capital Project Town Hall Phase 3 Repaving of Parking Lot – page 49
General Committee recommends:
THAT staff provide a report that has a breakdown of the critical points of
the parking lot repairs.
CARRIED
Capital Project 73092 – East Holland River Restoration – page 54
General Committee recommends:
THAT the explanations/highlights be amended by removing the word
“endorsed” and replaced with the words “approved in principle”.
CARRIED
Special General Committee Meeting No. 07-42 Page 5 of 5
Saturday, October 20, 2007
Capital Project 72079 – Aurora Heritage Centre – 22 Church St. Grant
Items – page 58
General Committee recommends:
THAT staff provide a breakdown of the costs for the HVAC system and
other components of this project.
CARRIED
Capital Project 72027 – Petch House Renovation/Relocation – page
80
General Committee recommends:
THAT a report be proved that includes details of the additional costs to
make the Petch House habitable and usable; and
THAT the report PL07-098 presented to the Heritage Advisory Committee
regarding the Petch House be provided to all members of Council.
CARRIED
Capital Project 43033 – 4 Mobile Digital Message Boards – page 82
General Committee recommends:
THAT staff provide a cost summary of the rental of mobile signs.
CARRIED
General Committee recommends:
THAT the Draft 2008 Capital Budget be received for information.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting adjourn at 4:15 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-42 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER
13, 2007.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK