MINUTES - General Committee - 20071013
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
MINUTES
NO. 07-40
Council Chambers
Aurora Town Hall
Saturday, October 13, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts (left meeting at 12:45 p.m.) and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk
Mayor Morris called the meeting to order at 10:15 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item NB48 & NB64 by virtue of his
employer being the York Region District School Board and did not take part in or vote
on any questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved.
CARRIED
III CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
1. Review of the Pending Items List
General Committee recommends:
Item NB6 - Scaffolding
THAT staff review the Town by-laws to determine if regulations pertaining to
scaffolding can be incorporated into an existing by-law.
CARRIED
Special General Committee Report No. 07-40 Page 2 of 9
Saturday, October 13, 2007
General Committee recommends:
Item NB25 – Notice of Motion re Community Pooling Alliance
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item NB33 – Vandorf Rd. Surface Treatment
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item NB36 – Resurfacing Tennis Courts
THAT staff review if this report has been previously presented to Council and if
not that it be brought forward to a future meeting.
CARRIED
General Committee recommends:
Item NB37 – Presentations at Council Meetings
THAT staff bring forward a report to amend the Procedural By-law that ensure
that presentations of public interest be included with the Council meeting agenda.
CARRIED
General Committee recommends:
Item NB38 – ARC Swimming Pool
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item NB39 – Notice of Motion re Off site workshop
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item NB47 – Notice of Motion re General Committee Meetings
THAT this item be deleted from the pending items list.
CARRIED
Special General Committee Report No. 07-40 Page 3 of 9
Saturday, October 13, 2007
General Committee recommends:
Item NB48 – G W Williams Secondary School
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item NB52 – Notice of Motion re Town’s portion of the levy
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item NB56 – Brentwood Development
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item R3 – St John’s Sideroad
THAT staff ensure that more prominent signage be installed at the intersection of
St. John’s Sideroad & Yonge St. as well as Wellington St & Industrial Pkwy that
identifies Industrial Pkwy as a truck route by-pass.
CARRIED
General Committee recommends:
Item AD1 – Train Whistles at Railway Crossings
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item AD2 – Purchasing By-law Supplementary Report
THAT the Director of Financial Services provide an update memo indicating
when a report on this matter will be presented.
CARRIED
Special General Committee Report No. 07-40 Page 4 of 9
Saturday, October 13, 2007
General Committee recommends:
Item AD3 – Memorandum of Understanding re York One
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item AD8 – Gateway Signage
THAT the decision of the Ad Hoc Committee on the proposed new Gateway
Signage be presented to Council for endorsement.
CARRIED
General Committee recommends:
Item AD17 – Leslie St. Lands
THAT the pending items list be update to include details of the award of the RFP.
CARRIED
General Committee recommends:
Item AD21 – Notice Board Advertising
THAT staff bring forward a report sufficiently in advance before the current
contract expires.
CARRIED
General Committee recommends:
Item AD23 – Old Hydro Building
THAT the status be updated and included in the pending items list.
CARRIED
General Committee recommends:
Item B16 – Communications & Marketing
THAT this item be referenced as a Business Plan and noted in the Business
Plans section of the pending items list.
CARRIED
Special General Committee Report No. 07-40 Page 5 of 9
Saturday, October 13, 2007
General Committee recommends:
Item CS5 – Newspaper Boxes & Waste Containers
THAT staff bring the previous report that was presented, back to Council
CARRIED
General Committee recommends:
Item CS16 – Taxicab Brokerage Dispatch
THAT staff submit a memo to Council outlining the status of this matter.
CARRIED
General Committee recommends:
Item FS7 – Notice of Motion re Tax Relief Heritage Properties
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item FS8 – Capital Project Report
THAT staff be directed to bring forward a report on this matter at a future General
Committee meeting.
CARRIED
General Committee recommends:
Item FS46 – Utilization of Discretionary Resources
THAT staff be directed to bring forward a report on this matter by the end of
November.
CARRIED
General Committee recommends:
Item B1 – Aurora Hydro Sale Investment Funds
THAT this item be deleted from the pending items list.
CARRIED
Councillor McRoberts left the meeting at this time 12:45 p.m.
Special General Committee Report No. 07-40 Page 6 of 9
Saturday, October 13, 2007
General Committee recommends:
Item B2 – Fitness Centre Expansion
THAT this item be referred to the Leisure Services Advisory Committee for
consideration as part of the Leisure Services Master Plan Review.
CARRIED
General Committee recommends:
Item B9 – Smart Commute Presentation
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item B9a – Chamber of Commerce Achievement Awards
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item B12 – Richardson Dr. Reconstruction
THAT staff provide an update on the status of this request; and
That staff also provide a report on the impact of bringing this road reconstruction
project forward for 2008.
CARRIED
General Committee recommends:
Item B13 – EDAC Minutes re Healthy Yards Program
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item LS1 – Vaughan’s Tree Protection By-law
THAT this item be deleted from the pending items list.
CARRIED
Special General Committee Report No. 07-40 Page 7 of 9
Saturday, October 13, 2007
General Committee recommends:
Item LS12 – Aurora Hydro Sale Investment Funds
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item LS13 – Aurora Senior’s Centre Fund Raising Initiatives
THAT staff bring forward a report on November 19, 2007 outlining any budget
implications so that it can be addressed as part of the 2008 budget deliberations.
CARRIED
General Committee recommends:
Item LS18 – Aurora Heritage Centre
THAT page 18, 19 (excluding the reference to the Petch Log House), and page
20 be deleted from the items pending list.
CARRIED
General Committee recommends:
Item LS24 – EAC re reusable water containers
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
THAT it be proposed that today’s meeting adjourns by 2:00 p.m.
CARRIED
General Committee recommends:
Item PL5 – Committee of Adjustment re 5 Cameron Ave.
THAT this item be deleted from the pending items list.
CARRIED
General Committee recommends:
Item PL11 – OMB Appeal re OPA #17
THAT staff be directed to prepare an update report on this matter as soon as
possible.
CARRIED
Amended
Oct 23/07
Council
Special General Committee Report No. 07-40 Page 8 of 9
Saturday, October 13, 2007
General Committee recommends:
Item PL40 – Bill 51 The Planning and Conservation Land Act
THAT staff be directed to respond and clarify if this has been followed up.
CARRIED
General Committee recommends:
Item PW8 – Tannery Creek
THAT staff be directed to prepare a status update report, which includes a
summary of all activities to date on this matter, as soon as possible.
CARRIED
General Committee recommends:
Item – Untitled
THAT the CAO direct all departments to update the response/status section of
the pending items list; and
That the pending items list be adjusted to include details such as steps required
to complete the item; constraints if any; time line to respond; and details of the
status; and
That a master list also be created listing all of the pending items in a
chronological order; and
That the current departmental items pending list be maintained; and
That a copy of the staff ‘s report schedule be provided to Council.
CARRIED
2. Priority Setting of Projects
General Committee recommends:
THAT staff proceed with the action as directed by Council on the Jack Woods
House – 95 Allaura Blvd.; and
That a decision on the three vacant Town buildings namely, the Old Hydro
Building, the Old Library, and the former Seniors Centre be given primary priority
of Council; and
That a pending list of any outstanding items recorded in the minutes of Closed
Session from 2003 to date be provided to Council; and
That a report outlining the financial details of the Soccer Dome be placed back
on the pending items list.
CARRIED
Special General Committee Report No. 07-40 Page 9 of 9
Saturday, October 13, 2007
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 2:15 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-40 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER 23,
2007, WITH THE EXCEPTION OF ITEM LS13 WHICH WAS DISCUSSED AND
ADOPTED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK