MINUTES - General Committee - 20070918
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-34
Council Chambers
Aurora Town Hall
Tuesday, September 18, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Councillors
Buck, Gaertner, Granger, MacEachern and
McRoberts
MEMBERS ABSENT Mayor Morris and Councillors Marsh and Wilson were
absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
The meeting was called to order at 6:09 p.m.
X CLOSED SESSION
Legal Matter
General Committee recommends:
THAT this Committee convene into a closed session to consider a legal
matter.
CARRIED
The meeting was recessed at 6:10 p.m.
Councillor Collins-Mrakas reconvened the meeting at 7:01 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor MacEachern declared an interest with respect to item 12 regarding the
Network Access Control and Intrusion Prevention System due to an employer/employee
relationship and did not take part in or vote on any questions in this regard or attempt in
any way to influence the voting on such questions.
General Committee Report No. 07-34 Page 2 of 9
Tuesday, September 18, 2007
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Deferral of Delegation b) – Ms Gayle Wood, Lake Simcoe Region
Conservation Authority to the September 25, 2007 Council Meeting
Re: East Holland River Restoration Plan
Deferral of Delegation c) – Mr. Greg Baxter, MPAC to the
September 25, 2007 Council Meeting
Re: Impact of Monster Homes in a Neighbourhood
Added Delegation f) – Mr. Doug Lloyd
Re: Bluegrass Fences
Added Delegation g) – Ms Susie Turner
Re: Item 1 – EDAC07-06 – Delegation a) pertaining to Pesticide By-
law
Revised Item 6 - Memorandum from the Chief Administrative Officer
Re: Scheduling of Special General Committee Meetings
Material Related to Item 13 – Update Regarding Knowles Crescent
Added Item 14 - Correspondence from Dr. Graham Allen
Re: Fences Erected in Open Space at Steeplechase Avenue
(Tabled by Mayor Morris)
Added Item 15 - Correspondence from Mr. & Mrs. Kenney and Mr.
& Mrs. Stuart
Re: Fence Permission Applications: No. 4 and No. 6 Bluegrass
Drive
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 07-29 from June 27, 2007 and
Special General Committee Meeting Minutes, 07-30 dated July 16, 2007
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-29 and 07-30
be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 6, 7, 9, 10, 11, 12, 13, 14 and 15 were identified for discussion.
General Committee Report No. 07-34 Page 3 of 9
Tuesday, September 18, 2007
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
5. PL07-109 – Zoning By-law Amendment – Infill Housing By-law
(Monster Homes)
File D14-08-07
THAT the General Committee receive as information the following
overview of Zoning By-law Amendment Application D14-08-07 tentatively
scheduled for a Public Planning meeting to be held on October 24, 2007.
8. FS07-042 – Approval of Accounts
THAT report FS07-042 be received.
CARRIED
VI DELEGATIONS
(a) Ms Diana Dawson, Unit President
Canadian Cancer Society – Holland River Unit
Re: 2008 Relay for Life Event in Aurora
Ms Diana Dawson provided a presentation to General Committee regarding the
2007 Relay for Life Event and advised that the goal of $40,000 was surpassed
and has now reached $108,000. Ms Dawson requested that the Town of Aurora,
once again, be the official event sponsor for 2008 and that the facility at the
Aurora Family Leisure Complex be provided for the event.
General Committee recommends:
THAT the comments of the delegate be received; and
THAT the request for the Town of Aurora to be the official event sponsor for
2008 and to provide the Aurora Family Leisure Complex facility for the event
be referred to staff.
CARRIED
(b) Ms Gayle Wood, Lake Simcoe Region Conservation Authority
Re: East Holland River Restoration Plan
This delegation was deferred to the September 25, 2007 Council meeting.
(c) Mr. Greg Baxter, Municipal Property Assessment Corporation
Re: Impact of Monster Homes in a Neighbourhood
This delegation was deferred to the September 25, 2007 Council meeting.
General Committee Report No. 07-34 Page 4 of 9
Tuesday, September 18, 2007
(d) Ms Catherine Cook, Program Co-ordinator, York Region Food Network
Re: Aurora Community Garden on the Jack Woods Property
Ms Catherine Cook addressed General Committee to provide an overview of the
structure and benefits of the Aurora Community Garden, which has been located
on the Jack Woods property for the past four years. Ms Cook indicated that the
York Region Food Network would like to continue operating at this location, citing
several reasons including, an increasingly nutrient-rich soil, the erection of
structures on the property, the implementation of a water system and the erection
of temporary fencing. Ms Cook requested that the committee consider severing
the Jack Woods property and allowing the Aurora Community Garden to remain
at this location.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
(e) Ms Elizabeth Cromar-Needham
Re: Landscaping Plan for Vandorf Sideroad
Ms Elizabeth Cromar-Needham addressed General Committee on behalf of the
five-community ratepayer association (geographically located from Bayview
Avenue to Industrial Parkway South on the south side of Vandorf Sideroad) to
request that they be included in the decision making process regarding re-
planting of trees and shrubs along Vandorf Sideroad. Ms Cromar-Needham cited
issues such as the Oak Ridges Moraine, respect for the environment, privacy
and noise as reasons for the need to re-plant and to substantiate the request that
the ratepayer group be included in the process.
General Committee recommends:
THAT the comments of the delegate be received and referred to the
Environmental Advisory Committee.
General Committee considered the following amendment to the
recommendation which was voted on and carried:
THAT the delegate meet with the Director of Leisure Services and that the
Director report back to Council.
CARRIED
The main recommendation, as amended, was CARRIED.
(f) Mr. Doug Lloyd
Re: Bluegrass Fences
Mr. Doug Lloyd spoke against the request to install fences on Bluegrass Drive
and highlighted some points that were made in the memorandums provided by
the Town Solicitor and the Acting Director of Public Works pertaining to this
issue.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee Report No. 07-34 Page 5 of 9
Tuesday, September 18, 2007
General Committee recommends:
THAT items 10, 11, 14 and 15 be brought forward.
CARRIED
10. Memo from the Acting Director of Public Works
Re: Stormwater Management System, Hunter’s Wood Subdivision -
Steeplechase Avenue/Bluegrass Drive Fence Issue
General Committee recommends:
THAT the memo from the Acting Director of Public Works regarding
Stormwater Management System, Hunter’s Wood Subdivision –
Steeplechase Avenue/Bluegrass Drive Fence Issue be received for
information.
CARRIED
14. Correspondence from Dr. Graham Allen
Re: Fences Erected in Open Space at Steeplechase Avenue
(Tabled by Mayor Morris)
ADDED ITEM
General Committee recommends:
THAT the correspondence from Dr. Graham Allen, regarding fences being
erected in open space at Steeplechase Avenue, be received for information.
CARRIED
15. Correspondence from Mr. & Mrs. Kenney and Mr. & Mrs. Stuart
Re: Fence Permission Applications: No. 4 and No. 6 Bluegrass Drive
ADDED ITEM
General Committee recommends:
THAT the correspondence from Mr. & Mrs. Kenney and Mr. & Mrs. Stuart,
regarding fence permission applications for No. 4 and No. 6 Bluegrass
Drive, be received for information.
CARRIED
11. Memo from the Town Solicitor
Re: Fencing on Steeplechase Avenue and Bluegrass Drive
General Committee recommends:
THAT the request by the owners of No. 4 and No. 6 Bluegrass Drive to erect
fences on the open space portion of their lands be denied.
CARRIED
General Committee Report No. 07-34 Page 6 of 9
Tuesday, September 18, 2007
(g) Ms Susie Turner
Re: Item 1(2) – EAC07-06 – September 6, 2007 Meeting
Pesticide By-law
Ms Susie Turner and her mother, Ms Mary-Frances Turner, addressed General
Committee to encourage the Town of Aurora to pass a Pesticide By-law. Ms
Susie Turner advised that she and a friend have obtained 150 signatures in
support of a Pesticide By-law and that she provided a draft by-law to the
Environmental Advisory Committee for consideration.
General Committee recommends:
THAT the comments of the delegates be received; and
THAT item 1(2) be brought forward for discussion.
CARRIED
1. EAC07-06 – Environmental Advisory Committee Meeting,
September 6, 2007
(2) Update from Staff - Pesticide By-law
General Committee recommends:
THAT the update from staff regarding the Pesticide By-Law be received;
and
THAT the Environmental Advisory Committee recommends that Council
reaffirm their commitment to the Pesticide By-Law with the goal of
implementation in the Spring of 2008; and
THAT the Environmental Advisory Committee recommendation endorsed
by Council in September 2006 be directed to the Leisure Services
Department for completion; and
THAT a clause be included in the proposed by-law to permit the treatment
of evasive plants and insects; and
THAT staff provide a report to the Environmental Advisory Committee for
the October or November 2007 meeting that reflects a time line and
proposed steps to implement such a by-law; and
THAT the comments and documents provided by the delegates be
referred to staff; and
THAT planned public meetings be included for feedback and
education purposes.
CARRIED
General Committee recommends:
THAT the balance of the Environmental Advisory Committee Meeting
minutes from the September 6, 2007 meeting be received and the
recommendations contained therein be adopted.
CARRIED
General Committee Report No. 07-34 Page 7 of 9
Tuesday, September 18, 2007
General Committee recommends:
THAT item 13 be brought forward for discussion.
CARRIED
The Chair called a recess at 8:34 p.m.
The meeting reconvened at 8:39 p.m.
13. Update Regarding Knowles Crescent
General Committee recommends:
THAT this matter be referred to the September 25, 2007 Council meeting
for a staff report.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. PW07-031 – Award of Tender No. LS-2007-80 Supply and Delivery of Two
(2) 2008 One Ton Trucks
General Committee recommends:
THAT Tender No. LS-2007-80 for the supply and delivery of two (2) 2008
one ton trucks be awarded to Unionville Motors at the combined tendered
price of $77,325.13, including PST.
CARRIED
3. PW07-035 – Award of Tender No. LS-2007-90 Supply and Delivery of One (1)
Model F2880 Kubota Mower with Permanent Cab
General Committee recommends:
THAT Tender No. LS-2007-90 for the supply and delivery of one (1) model
F2880 Kubota Mower with permanent cab be awarded to B. E. Larkin
Equipment Ltd. at the tendered price of $24,086.16, including PST; and
THAT the variance in funding of $4,086.16 be allocated from the available
surplus funds in 2007 Capital Project No. 71031.
CARRIED
General Committee Report No. 07-34 Page 8 of 9
Tuesday, September 18, 2007
4. PL07-108 – Official Plan Amendment – Bill 51 – Required Materials for
Complete Planning Applications
File D09-02-07
General Committee recommends:
THAT the General Committee receive as information the following overview of
Official Plan Amendment Application D09-02-07 scheduled for a Public
Planning Meeting to be held on October 24, 2007.
CARRIED
6. Memorandum from the Chief Administrative Officer
Re: Scheduling of Special General Committee Meetings
General Committee recommends:
THAT this matter be deferred to the September 25, 2007 Council meeting;
and
THAT staff provide details regarding the type of discussion anticipated for
each meeting.
CARRIED
7. PL07-111 – Planning Applications Status List
General Committee recommends:
THAT the Planning Applications Status List be received as information.
CARRIED
9. Correspondence from Ms Kendra Kelly
General Committee recommends:
THAT the Town of Aurora’s rental policy be upheld.
CARRIED
Councillor MacEachern declared an interest in item 12 and did not take part in or vote
on any questions in this regard or attempt in any way to influence the voting on such
questions.
12. CS07-036 – Network Access Control and Intrusion Prevention System
General Committee recommends:
THAT report CS07-036 be received; and
THAT the RFP submitted by UNIS LUMIN in the amount of $56,016.70
plus tax, for installation and consulting for network access control (NAC)
and intrusion prevention system (IPS) be approved.
CARRIED
General Committee Report No. 07-34 Page 9 of 9
Tuesday, September 18, 2007
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:14 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-34 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, SEPTEMBER
25, 2007.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK