MINUTES - General Committee - 20071002
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-38
Council Chambers
Aurora Town Hall
Tuesday, October 2, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Mayor Morris,
Councillors Collins-Mrakas, Gaertner, Granger,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT Councillor Marsh was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor Buck called the meeting to order at 7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved.
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 07-33, September 17, 2007
General Committee Meeting Minutes, 07-34, September 18, 2007
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-33 and the
General Committee Meeting minutes 07-34 be adopted.
CARRIED
General Committee Report No. 07-38 Page 2 of 5
Tuesday, October 2, 2007
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5, 7, 8, 9, 10 and 11 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. AAC07-04 – Accessibility Advisory Committee Meeting, September 5, 2007
THAT the Accessibility Advisory Committee Meeting minutes from the
September 5, 2007 meeting be received and the recommendations
contained therein be adopted.
2. HAC07-05 – Heritage Advisory Committee Meeting, September 10, 2007
THAT the Heritage Advisory Committee Meeting minutes from the
September 10, 2007 meeting be received and the recommendations
contained therein be adopted.
3. TSAC07-05 – Traffic Safety Advisory Committee Meeting
September 12, 2007
THAT the Traffic Safety Advisory Committee Meeting minutes from the
September 12, 2007 meeting be received and the recommendations
contained therein be adopted.
4. GA07-02 – Graffiti Abatement Ad Hoc Committee Meeting
September 20, 2007
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
September 20, 2007 meeting be received and the recommendations
contained therein be adopted.
6. PL07-114 – Terms of Reference to Implement Zoning By-law Revisions
THAT the Terms of Reference for the Zoning By-law updates be approved
pertaining to:
• Phase One: Commercial/Industrial policies and Heritage
Conservation District policies
• Phase Two: Overall Zoning By-law update; and
THAT a request for proposals (RFP) process be initiated; and
THAT Town staff be authorized to proceed with consultant selection and
awarding of the contract in accordance with the requirements of the
Town’s standard purchasing procedures; and
THAT the successful proposal be selected and recommended to Council
by representatives from the Planning Department.
CARRIED
General Committee Report No. 07-38 Page 3 of 5
Tuesday, October 2, 2007
12. FS07-044 – Capital Fund Report to August 31, 2007
General Committee recommends:
THAT report FS07-044 “Capital Fund Report to August 31, 2007” be
received; and
THAT Council authorize the re-allocation of capital project closing
balances as identified in Attachment #2 of this report.
CARRIED
VI DELEGATIONS
(a) Mr. Dave Heard
Re: Tribute to Ursula Ostick
The delegation of Mr. Dave Heard was withdrawn.
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
5. PL07-113 – Servicing Allocation Matrix
General Committee recommends:
THAT Council allocate 2 units of the core area infill amount to the existing
apartment building located at 90 Gurnett Street to allow the consideration
of the site plan exemption request; and
THAT the first paragraph of the proposed recommendation be
referred back to staff for a report clarifying the rationale for the
priority ranking, as shown in item 1.
CARRIED
7. PL07-106 – Appeal to the Ontario Municipal Board
Committee of Adjustment Variance and Consent Applications
Rui Chan Lin
72 Kennedy Street West
Files D13-(20-27)-07 and D10-01-07
General Committee recommends:
THAT the Town’s Legal and Planning staff be requested to attend the
Ontario Municipal Board Hearing on behalf of the Town, in support of
the Committee of Adjustment decision and the Town’s Fee Schedule,
as filed by Rui Chan Lin, 72 Kennedy Street West. (Town Files
D13(20-27)-07 and D10-01-07).
CARRIED
General Committee Report No. 07-38 Page 4 of 5
Tuesday, October 2, 2007
8. Draft 2008 Business Plan – Public Works Department
General Committee recommends:
THAT the draft 2008 Business Plan for the Public Works Department be
received for information.
CARRIED
9. Draft 2008 Business Plan – Communications and Marketing Division
General Committee recommends:
THAT the Communications and Marketing Business Plan be referred
back to staff for review and that staff take into consideration the
comments raised by Council before resubmitting a revised Business
Plan back to Council.
General Committee considered the following amendment to the
recommendation which was voted on and carried:
THAT, under the heading of Media Relations – 2008 Action Steps –
point #1 – the words “Council and” be removed; and
THAT, under the heading of Media Relations – 2008 Action Steps –
point #2 – the words “Council and” be removed.
CARRIED
The main recommendation was CARRIED AS AMENDED.
10. Draft 2008 Business Plan – Economic Development Division
General Committee recommends:
THAT the draft 2008 Business Plan for the Economic Development
Division be received for information.
CARRIED
11. Draft 2008 Business Plan – Legal Services Division
General Committee recommends:
THAT the draft 2008 Business Plan for the Legal Services Division be
received for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor McRoberts provided Notice of Motion pertaining to the Procedural By-
law and changing the hour of adjournment from midnight to 11:00 p.m.
Councillor Buck provided Notice of Motion pertaining to traffic calming.
Councillor Granger provided Notice of Motion pertaining to media relations.
General Committee Report No. 07-38 Page 5 of 5
Tuesday, October 2, 2007
Councillor Collins-Mrakas reminded everyone that The Barber of Seville will be
presented at the Aurora Seniors’ Centre on Thursday, October 4, 2007 at 2:00
p.m.
X CLOSED SESSION
Personal Matters
General Committee recommends:
THAT General Committee resolve into a closed session to consider
personal matters.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:45 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-38 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER 9,
2007.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK