MINUTES - General Committee - 20070904
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-31
Council Chambers
Aurora Town Hall
Tuesday, September 4, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor Marsh in the Chair; Mayor Morris
Councillors Buck (left at 11:05 p.m.), Collins-Mrakas,
Gaertner, Granger, MacEachern, McRoberts and
Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor Marsh called the meeting to order at 7:02 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Mayor Morris declared an interest with respect to item 10 regarding a Site Plan
Amendment Application, Van-Rob Realty Investments, due to the employment of her
spouse with the company, and did not take part in or vote on any questions in this
regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Withdrawal of Delegation a) - Mr. Ashley Steinfeld
Re: Award of Contract for Consolidated Facility Concession
and Vending
Replacement Pages – pages 29 & 30 of the agenda
Re: Report PW07-026 – Stormwater Management Remedial
Strategy Study – page 1 & 2
Withdrawal of Delegation e) – Mr. Graham Allen
Re: Fence Issue on Bluegrass Drive
Additional Material from McLauchlin & Associates
Re: Delegation c) – Mr. Robert Kennaley
NEW ITEM 21 – Correspondence from Residents
Re: Delegation c) & d) – Fence Issue on Bluegrass Drive
CARRIED
General Committee Report No. 07-31 Page 2 of 9
Tuesday, September 4, 2007
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes 07-27
Monday, June 18, 2007
General Committee Meeting Minutes 07-28
Tuesday, June 19, 2007
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-27 and
General Committee Meeting minutes 07-28 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14, 16, 17, 18 and 19 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
3. GA07-01 – Graffiti Abatement Ad Hoc Committee Meeting Minutes
August 16, 2007
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
August 16, 2007 meeting be received and the recommendations
contained therein be adopted.
9. CS07-035 – Pending List
THAT CS07-035 be received for information purposes.
15. Memorandum from the Director of Corporate Services
Re: Status Update Regarding Sale of Replica Guns By-law
THAT the memorandum from the Director of Corporate Services regarding
the status update of the sale of replica guns by-law be received for
information.
20. FS07-035 – Benefits of the AMO/LAS Electricity Program
THAT the report “Benefits of the AMO/LAS Electricity Program” be
received for information; and
THAT Financial Services be authorized to begin the process to implement
the program for the Town of Aurora; and
THAT the load profiling service fee of $499.00 and the electronic business
transaction system (EBT) fee of $250.00 be funded from the savings in the
program.
General Committee Report No. 07-31 Page 3 of 9
Tuesday, September 4, 2007
21. Correspondence from Residents
Re: Fence Issue on Bluegrass Drive
(Added Item)
THAT the correspondence from residents regarding the fence issue on
Bluegrass Drive be received for information.
CARRIED
VI DELEGATIONS
(a) Mr. Ashley Steinfeld
Re: Award of Contract for Consolidated Facility
Concession and Vending
This delegation was withdrawn from the agenda.
(b) Ms Christine Hill, XCG Consultants
Re: Item 4 - PW07-026 - Stormwater Management Remedial
Strategy Study
Ms Christine Hill addressed General Committee to provide an overview of the
Aurora Stormwater Management Remedial Strategy Study. Ms Hill reviewed the
objectives of the study, the study methodology, the major findings and the
recommendations for the existing stormwater management facilities as well as
for uncontrolled areas. Ms Hill suggested that the first step in implementing the
recommendations would be to construct 10 wet ponds within the next five years.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT item 4 be brought forward for discussion.
CARRIED
4. PW07-026 – Stormwater Management Remedial Strategy Study
General Committee recommends:
THAT Council receive Report PW07-026 (Stormwater Management
Remedial Strategy Study) for information; and
THAT Council approve in principle the recommendations of the
Stormwater Management Remedial Strategy Study; and
THAT the Implementation Plan and Schedule proposed in the Stormwater
Management Remedial Strategy Study be referred for consideration as
part of the 2008 Budget; and
THAT staff be directed to draft a Cash-in-Lieu Policy for Council’s
consideration for infill and site plan projects; and
THAT the Director of Finance consider this project when revising the
Development Charges By-law; and
General Committee Report No. 07-31 Page 4 of 9
Tuesday, September 4, 2007
THAT staff contact the Ministry of the Environment regarding Tables
1 and 2.
CARRIED
(c) Mr. Robert Kennaley, McLaughlin & Associates
Re: 4 and 6 Bluegrass Drive
Mr. Robert Kennaley addressed General Committee on behalf of Mr. & Mrs.
Stuart who reside at 6 Bluegrass Drive and Mr. & Mrs. Kenney who reside at 4
Bluegrass Drive to request written permission from the Town of Aurora to
construct a fence at the back of each of their properties. These landowners wish
to erect a fence for several reasons, some of which include security, strangers
walking through their property and their obligation under the Occupier’s Liability
Act to protect strangers from harm who enter their property.
Mr. Kennaley outlined that, only for the purpose of the Town’s ability to construct
and maintain municipal services, does the easement that is in place require the
homeowner to request written permission from the Town if he/she wishes to
install a fence.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
(d) Mr. Doug Lloyd
Re: Fence Issue on Bluegrass Drive
Mr. Doug Lloyd addressed General Committee on behalf of several residents of
the Hunters Glen community in the area of Steeplechase Avenue and Bluegrass
Drive. Mr. Lloyd indicated that, in the 1970s, easements were registered on the
properties surrounding the approximately 8 acres of land which were owned by
the Town of Aurora, stating that no buildings, fences or ground elevation changes
would be allowed. In the 1990s the Town of Aurora sold the lands to several
surrounding property owners and reinforced the previous conditions of the
easements. Mr. Lloyd also indicated that the Town of Aurora sent notification, in
July 2007, to the new property owners at #4 and #6 Bluegrass Drive to remove
the fences that were erected in breach of the registered easements. In
conclusion, Mr. Lloyd requested that the Town of Aurora ensure that the fences
which were erected recently, be removed.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT the matter regarding fences on Bluegrass Drive be referred to legal
staff for a report which should address the comments made by the
delegates, Mr. Kennaley and Mr. Lloyd, as well as the concerns raised in
correspondence from residents in the agenda material under Delegation
(d) and in item 21.
CARRIED
General Committee Report No. 07-31 Page 5 of 9
Tuesday, September 4, 2007
(e) Dr. Graham Allen
Re: Fence Issue on Bluegrass Drive
This delegation was withdrawn from the agenda.
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT items 5, 6, and 7 be brought forward for discussion.
CARRIED
5. LS07-032 – Arts & Culture Advisory Committee – Terms of Reference
General Committee recommends:
THAT Council approve the proposed Terms of Reference for a new Arts &
Culture Advisory Committee; and
THAT the membership consist of up to nine (9) members, including
one representative from the Leisure Services Advisory Committee
and one representative from the Economic Development Advisory
Committee.
CARRIED
6. LS07-033 – The Aurora Heritage Centre Operations
General Committee recommends:
THAT Council approve that the Town of Aurora, Leisure Services
Department assume the operation of the Aurora Heritage Centre; and
THAT staff report back on alternate operational models/options by
which the Leisure Services Department could operate the Aurora
Heritage Centre.
CARRIED
7. LS07-034 – The Aurora Heritage - Cultural Spaces Federal Grant Application
General Committee recommends:
THAT Council endorse the grant application to Cultural Spaces Canada in
the amount of $1,164,250 towards upgrades to the Aurora Heritage
Centre; and
THAT Council approve the Director of Leisure Services as the grant
signing authority.
CARRIED
General Committee Report No. 07-31 Page 6 of 9
Tuesday, September 4, 2007
General Committee recommends:
THAT item 11 be brought forward for discussion.
CARRIED
11. PL07-105 – Proposed Plan of Common Elements Condominium
Chapman Court (Kylemore Homes)
Part of Lot 80, Concession 1, E.Y.S.
File D07-01-06A (Ref: D14-13-05A, D11-10-05 & D12-05-03A)
General Committee recommends:
THAT the proposed Plan of Common Elements Condominium D07-01-
06A prepared by J.D. Barnes Limited reference number 04-21-279-00-DP
dated May 3, 2006 be draft approved by the Town of Aurora, subject to
Conditions of Draft Approval attached as Appendix “A" being fulfilled prior
to final approval.
CARRIED
General Committee recommends:
THAT item 10 be brought forward for discussion.
CARRIED
Mayor Morris, having previously declared an interest in item 10, did not take part in the
vote called for in this regard.
10. PL07-100 – Application for Site Plan Amendment Approval
Van Rob Realty Investments
200 Vandorf Sideroad
D11-14-03
General Committee recommends:
THAT Report PL07-100 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Amendment
Agreement between the Owner and the Town of Aurora to permit the
construction of additional parking spaces on the subject lands.
CARRIED
1. LSAC07-04 – Leisure Services Advisory Committee Meeting Minutes
July 19, 2007
General Committee recommends:
THAT the Leisure Services Advisory Committee Meeting minutes from the
July 19, 2007 meeting be received and the recommendations contained
therein be adopted.
CARRIED
General Committee Report No. 07-31 Page 7 of 9
Tuesday, September 4, 2007
2. EDAC07-05 – Economic Development Advisory Committee Meeting Minutes
August 9, 2007
General Committee recommends:
THAT the Economic Development Advisory Committee Meeting minutes
from the August 9, 2007 meeting be received and the recommendations
contained therein be adopted; and
THAT the recommendation on page 4 under New Business not be
approved.
CARRIED
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m.
CARRIED
8. CS07-034 – Codes of Conduct for Members of Council and Committees
General Committee recommends:
THAT staff prepare Terms of Reference for an ad hoc committee,
comprised of citizen members, that would assist in drafting a Code
of Conduct for Council and Committees; and
THAT appropriate staff support be provided for consultation.
CARRIED
12. Correspondence from Ontario 9-1-1 Advisory Board
General Committee recommends:
THAT this matter be deferred to a Council meeting following the next Joint
Council Committee – Central York Fire Services meeting, now scheduled
for October.
CARRIED
13. Correspondence from the Aurora Chamber of Commerce
Re: Business Award Nomination
(Tabled by Mayor Morris)
General Committee recommends:
THAT the correspondence from the Aurora Chamber of Commerce
regarding the nomination for the PowerStream Conservation and
Environment Sustainability Award be received for information.
CARRIED
General Committee Report No. 07-31 Page 8 of 9
Tuesday, September 4, 2007
14. Memorandum from the Manager of Human Resources
Re: Full-time Complement Position Vacancies
General Committee recommends:
THAT the memorandum from the Manager of Human Resources
regarding Full-time Complement Position Vacancies be received for
information.
CARRIED
16. Memorandum from the Acting Director of Public Works
Re: Operating Costs - Streetlights
General Committee recommends:
THAT, due to safety reasons, the Town of Aurora will assume the
cost of $210 to power the three lights under dispute between
Mosaics Condominium Corporation and Canadian Tire Corporation,
subject to both parties resolving the issue of separating the three
lights from the main circuit.
CARRIED
17. Correspondence from Jackie Wilson
Re: Traffic Calming
(Tabled by Mayor Morris)
General Committee recommends:
THAT the correspondence from Jackie Wilson regarding traffic calming be
referred to the September 11, 2007 Council meeting.
CARRIED
Mayor Morris assumed the Chair at 11:01 p.m.
Councillor Buck left the meeting at 11:04 p.m.
Councillor Marsh assumed the Chair at 11:05 p.m.
18. FS07-038 – 2007 Second Quarter Operating Report
General Committee recommends:
THAT the budget adjustment as identified in attachment 2 to Financial
Services Report No. FS07-038 be adopted.
CARRIED
19. FS07-041 – Water/Wastewater Operating Report
General Committee recommends:
THAT the Water/Wastewater report to July 31, 2007 be received for
information purposes.
CARRIED
General Committee Report No. 07-31 Page 9 of 9
Tuesday, September 4, 2007
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor MacEachern requested follow-up information regarding the driveways on
Knowles Crescent, to which the Acting Director of Public Works responded that the
project is proceeding and that a public information session will be held for residents
regarding the matter.
Councillor McRoberts provided Notice of Motion that advisory committee minutes shall
identify any and all recommendations to Council, in list format, at the beginning of the
minutes.
Councillor McRoberts inquired about the process of selecting the Council
representatives for the Arts & Culture Advisory Committee to which the Town Clerk
responded that the advertisement for membership will be placed in the local newspaper
and following that, the selection of all members will take place.
Mayor Morris thanked Councillors Collins-Mrakas and Wilson and staff members Kristen
Yemm-Brodie and Alana Russell for their participation in the Green Bin Cook-off.
Councillor Wilson advised that he will not be in attendance at the next Council and
General Committee meetings.
X CLOSED SESSION
Labour, Personal and Property Matters
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider
labour relations, personal matters about identifiable individuals, and a
property matter.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:30 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-31 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, SEPTEMBER
11, 2007, WITH THE EXCEPTION OF ITEMS 6, 10 AND 16 WHICH WERE
DISCUSSED AND ADOPTED AS PREVIOUSLY PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK