MINUTES - General Committee - 20070619
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-28
Council Chambers
Aurora Town Hall
Tuesday, June 19, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor Granger in the Chair; Mayor Morris,
Councillors Buck (left at 10:30 p.m.), Collins-Mrakas,
Gaertner, MacEachern, Marsh, McRoberts and
Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Acting Director of Public Works, Director of
Financial Services/ Treasurer, Town Solicitor, and
Council/Committee Secretary.
Councillor Granger called the meeting to order at 7:07 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
None
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Delegation (d) – Mr. Gordon Barnes
Re: Farmers Market
Delegation (e) – Mr. Paul Ellis
Re: Farmers Market
NEW ITEM 24 - Correspondence from the Director of Corporate
Services
Re: Item 20 – Correspondence from Councillor Buck regarding
Comments Made in Open Forum Pertaining to
Artificial Turf
NEW ITEM 25 - Memorandum from the Director of Financial Services
Re: Notice Pursuant to Utilization of Council Discretionary Reserve
General Committee Report No. 07-28 Page 2 of 10
Tuesday, June 19, 2007
AMENDMENT
General Committee considered the following amendment to the
recommendation which was voted on and defeated:
THAT item 7 - PW07-014 – Anti-train Whistle Update – 2007 be withdrawn
from the agenda.
DEFEATED
The main recommendation was CARRIED.
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 07-26, June 5, 2007
General Committee recommends:
THAT the General Committee Meeting minutes 07-26 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 7, 12, 13, 14, 17, 18, 20, 21, 22, 23, 24 and 25 were identified
for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
6. PL07-081 – Application for Minor Site Plan Approval
1530768 Ontario Inc.
Part Lot 86, Con. 1, Part 1, 65R-26049
File D11-04-07
THAT report PL07-081 be received as information.
8. PW07-022 – Award of Contract for Consulting Services -
Reconstruction of Allaura Boulevard and Englehard
Drive – Results of Request for Proposals
THAT the Acting Director of Public Works be authorized to sign an
Engineering Agreement with Totten Sims Hubicki Associates Limited for
the provision of consulting services for the preliminary and detail design
for the reconstruction of Allaura Boulevard and Engelhard Drive at a cost
not to exceed $68,305.00 exclusive of GST.
General Committee Report No. 07-28 Page 3 of 10
Tuesday, June 19, 2007
9. FS07-028 – Investment Summary Report as of December 31, 2006
THAT report FS07-028 be received for information.
10. PL07-085 – Planning Applications Status List
THAT the Planning Applications Status List be received for information.
11. PL07-082 – Application for Exemption from Part Lot Control
Aspen Ridge Homes (Aurora) Ltd.
Plan 65M-3850 – Block 26, 28, 33 and Blocks 35-36
File D12-PLC-02-07
THAT Council approve the request for exemption from Part Lot Control
made by Aspen Ridge Homes (Aurora) Ltd. to divide the following 5
Blocks 26, 28, 33, 35 and 36 on Registered Plan 65M-3850 into 32
separate lots; and
THAT Council enact By-law 4917-07.D.
15. BA07-005 - Request for Sign Variance – 14800 Yonge Street
No Frills Grocery Store
THAT Council approve the request for a total of five permanent wall signs
for the No Frills Grocery Store at 14800 Yonge Street whereas the bylaw
permits a maximum of two wall signs; and
THAT Council approve an increased area of 43.0 square metres for
permanent wall signs on the east elevation of the “No Frills” grocery store
whereas the bylaw permits a maximum of 38.7 square metres on the
condition that the temporary banner type sign be removed; and
THAT Council approve an increased area of 37.4 square metres for
permanent wall signs on the south elevation of the “No Frills” Grocery
Store whereas the bylaw permits a maximum of 32.4 square metres.
16. FS07-026 – Development Application Approval Process Fee Review
THAT report FS07-026 be received; and
THAT no fee adjustments be made at this time.
19. Resolution from Town of East Gwillimbury
Re: Salvage Yards
THAT the resolution from the Town of East Gwillimbury regarding Salvage
Yards be received for information.
CARRIED
General Committee Report No. 07-28 Page 4 of 10
Tuesday, June 19, 2007
VI DELEGATIONS
(a) Mr. Dan McCowell, Senior Manager of Administrative Services,
York Catholic District School Board
and
Ms Elizabeth Crowe, School Board Trustee, York Catholic
District School Board
Re: Item 1 - PL07-079 – Official Plan Amendment and Zoning By-law
Amendment Applications - York Catholic
District School Board
Mr. McCowell addressed the committee to advise that the York Catholic District
School Board has worked with staff in order to address outstanding issues such
as traffic, parking, YRT, peer review, playing fields and easements. Mr.
McCowell indicated that, at this time, a community theatre is not viable, but that it
could be considered in the future. Ms Crowe requested support for the
applications, highlighting the overcrowding at Cardinal Carter High School and
the relief that would be provided by the new high school.
Father Don McLean and Parent Council Representatives from Holy
Spirit, Light of Christ, Our Lady of Grace, St. Joseph and St. Jerome
Father Don McLean and Parent Council representatives from the above Catholic
schools addressed the committee in support of the proposed new Catholic High
School on Wellington Street West and requested approval from the committee.
General Committee recommends:
THAT the comments of the delegates be received for information.
CARRIED
General Committee recommends:
THAT item 1 be brought forward for discussion.
CARRIED
1. PL07-079 – Official Plan Amendment and Zoning By-law
Amendment Applications
York Catholic District School Board
59 Industrial Parkway North, 250, 260, 270, 280,
282, 286, 290, 294, 296 & 298 Wellington Street East
Northeast Area of Wellington Street East and
Industrial Parkway North
Files D09-05-06 and D14-14-06
General Committee recommends:
THAT staff bring back the Official Plan Amendment, Zoning By-law
Amendment and Site Plan for Council’s consideration; and
THAT the proposed Official Plan Amendment be brought forward to
the Council meeting scheduled for June 26, 2007.
CARRIED
General Committee Report No. 07-28 Page 5 of 10
Tuesday, June 19, 2007
(b) Mr. Larry Dekkema, Ballymore Homes
Re: Items 2, 3 & 4 – Ballymore Developments (Bathurst) Corp.
Mr. Larry Dekkema addressed the committee to advise that Ballymore Homes is
in agreement with the staff reports listed as items 2, 3 and 4 on this agenda and
requested endorsement by General Committee.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends:
THAT items 2, 3 and 4 be brought forward for discussion.
CARRIED
2. PW07-019 – Agreement Between the Town of Richmond Hill,
the Town of Aurora, Ballymore Development
(Bathurst) Corp. and Ballymore (Bathurst) Building
Corp. Regarding Sanitary Servicing of the Proposed
Ballymore Subdivision at the Intersection of
Bathurst Street and Bloomington Road
General Committee recommends:
THAT Council authorize the Mayor and Clerk to sign an agreement
between the Town of Richmond Hill, the Town of Aurora, Ballymore
Development (Bathurst) Corp. and Ballymore (Bathurst) Building Corp.
regarding sanitary servicing of the proposed residential subdivision at the
intersection of Bathurst Street and Bloomington Road; and
THAT the signed agreement be forwarded to the Town of Richmond Hill
for execution.
CARRIED
3. PL07-084 – Zoning By-law Am endment and Subdivision
Applications
Ballymore Building (Bathurst) Corp. & Ballymore
Development (Bathurst) Corp.
Part of Lot 71, Concession 1, E.Y.S., 65M-2767
North of Bloomington Road, East of Bathurst Street
Files D14-04-04 and D12-04-1A
General Committee recommends:
THAT the proposed Plan of Subdivision D12-04-1A prepared by Marshall
Macklin Monaghan, Job No. 14.03116.01.P01, dated November 10, 2005,
be draft approved subject to the Conditions of Draft Approval attached as
Appendix “A" being fulfilled prior to final approval; and
THAT a total of 60 units of sewage and water capacity be allocated to the
Ballymore Building (Bathurst) Corp. and Ballymore Development
(Bathurst) Corp. draft plan lands; and
THAT Council enact Implementing Zoning By-law 4927-07.D.
General Committee Report No. 07-28 Page 6 of 10
Tuesday, June 19, 2007
AMENDMENT
General Committee considered the following amendment to the
recommendation:
THAT the Parkland Development Facilities component in clause 21
on page 4 of the Conditions of Draft Approval, dated June 26, 2007,
be deferred, subject to further discussions between staff and
developers.
CARRIED
The main recommendation was CARRIED AS AMENDED.
4. PW07-020 – Approval to Execute a Preservicing Agreement
Ballymore Bathurst/Bloomington Subdivision
File D12-04-01
General Committee recommends:
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora, Ballymore Development (Bathurst) Corp.,
and Ballymore (Bathurst) Building Corp. to permit the servicing of the
lands in Ballymore Bathurst/Bloomington Subdivision (D12-04-01) subject
to the following conditions:
(a) Issuance of the necessary Certificates of Approval from the Ministry
of Energy and Environment and Toronto and Region Conservation
Authority for all the underground services; and
(b) Signing of the engineering plans for the construction of the municipal
services; and
(c) Receipt of proof of insurance indemnifying the Town in an amount of
$10,000,000; and
(d) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
CARRIED
(c) Mr. Silvano Tardella, NAK Design Group
Re: Brookvalley Developments – 14425 Bayview Avenue
Mr. Silvano Tardella addressed the committee to present visual design concepts
for the entrance feature of the development at 14425 Bayview Avenue. Mr.
Tardella presented designs for median plantings, streetscape buffers, the
walkway entrance and the mailbox kiosk. As well, Mr. Tardella provided a
municipal maintenance comparison chart for entrance features and landscape
works.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee Report No. 07-28 Page 7 of 10
Tuesday, June 19, 2007
General Committee recommends:
THAT the cost estimates be provided to staff by the delegate for
circulation to the members of Council.
CARRIED
(d) Mr. Gordon Barnes
Re: Farmers Market
(Added Item)
Mr. Gordon Barnes addressed the committee to thank the previous
Council and former Councillor Nigel Kean for starting the Farmers Market.
Mr. Barnes urged the Town to continue the Farmers Market and offered to
help with this project.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(e) Mr. Paul Ellis
Re: Farmers Market
(Added Item)
Mr. Paul Ellis was not in attendance.
General Committee recommends:
THAT item 23 be brought forward for discussion.
CARRIED
23. Correspondence from Councillor Buck
Re: Aurora’s Farmers’ Market (tabled by Mayor Morris)
General Committee recommends:
THAT the correspondence be received; and
THAT Councillor Stephen Granger be appointed as liaison to the
2007 Farmers Market.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
General Committee recommends:
THAT item 13 be brought forward for discussion.
CARRIED
General Committee Report No. 07-28 Page 8 of 10
Tuesday, June 19, 2007
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the Procedural By-law be waived to allow the applicant to speak.
CARRIED
(f) Mr. Michael Rice, 15320 Bayview Avenue Holdings Limited
Re: Item 13 – PL07-083 - 15320 Bayview Avenue
Mr. Michael Rice addressed the committee to advise that, although there is no
office space in this development, it is first class with AAA tenants at a high
demand corner. Mr. Rice indicated that Trinity Developments is handling the
leasing and that 15320 Bayview Avenue Holdings Limited has worked closely
with staff to achieve this high quality end result.
13. PL07-083 – Site Plan Application and Implementing Zoning
By-law Amendment
15320 Bayview Avenue Holdings Limited
15320 Bayview Avenue, Aurora
Part of Lot 81, Concession 1, E.Y.S.
Files D09-02-05 and D14-11-05
General Committee recommends:
THAT Implementing Zoning By-law 4919-07.D be enacted; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning and Development Services be authorized to execute
a site plan agreement between 15320 Bayview Avenue Holdings Limited
and the Town of Aurora respecting the construction of a commercial
centre with grocery store, restaurants and other retail uses at the
northwest corner of Wellington Street East and Bayview Avenue.
CARRIED
General Committee recommends:
THAT item 14 be brought forward for discussion.
CARRIED
14. LS07-022 – Aurora Heritage Centre – Results of Public Open House Meeting
General Committee recommends:
THAT based on the results of the Public Open House Meeting held May
31st, 2007 at the Aurora Heritage Centre that staff be directed to proceed
with the preparation of tender documents and specifications and
commence the public tendering process for the proposed renovations of
the Aurora Heritage Centre.
CARRIED
General Committee recommends:
THAT the meeting be extended past 10:30 p.m. to 11:00 p.m.
CARRIED
General Committee Report No. 07-28 Page 9 of 10
Tuesday, June 19, 2007
Councillor Buck left the meeting at 10:30 p.m.
General Committee recommends:
THAT item 25 be brought forward for discussion.
CARRIED
25. Memorandum from the Director of Financial Services
Re: Notice Pursuant to Utilization of Council Discretionary Reserve
(Added Item)
General Committee recommends:
THAT staff bring a report to the July 17, 2007 Council meeting to
continue the process of using the Council Discretionary Reserve
Fund and that alternate funding sources be provided at that time.
CARRIED
5. PL07-080 – Application for Site Plan Approval
1406900 Ontario Limited
114 Englehard Drive
Part Lot 54, RCP 10328, Parts 1 and 2, 65R-29533
File D11-06-07
General Committee recommends:
THAT report PL07-080 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Agreement
between the Owner and the Town of Aurora to permit the construction of a
1-storey, 3,830.0 sq. metre (41,227.13 sq. feet) industrial building with an
accessory office component.
CARRIED
7. PW07-014 – Anti -train Whistle Update - 2007
General Committee recommends:
THAT Transport Canada be encouraged to immediately approve the use
of wayside horns at level railway crossings; and
THAT the Region of York be encouraged to accept the use of wayside
horns as an alternative to the use of locomotive based warning horns; and
THAT the Region of York be requested to consider cost sharing the
installation of wayside horns upon their approval by Transport Canada;
and
THAT staff bring back a report, by September 2007, which takes into
account other municipalities’ by-laws pertaining to horns at railway
crossings.
CARRIED
General Committee Report No. 07-28 Page 10 of 10
Tuesday, June 19, 2007
12. ADM07-004 – Town of Aurora Administration Procedure No. 5 -
Council/Staff Communications
General Committee recommends:
THAT Council not adopt the proposed changes to Administration
Procedure No. 5 – Council/Staff Communications.
CARRIED
General Committee recommends:
THAT the remaining items on the agenda – 17, 18, 20, 21, 22 and 24 – be
deferred to the June 26, 2007 Council meeting.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
None
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:05 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-28 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JUNE 26,
2007, WITH THE EXCEPTION OF ITEM 6 WHICH WAS DISCUSSED AND ADOPTED
AS ORIGINALLY PRESENTED AND ITEM 14 WHICH WAS ADOPTED AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK