MINUTES - General Committee - 20070924
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-35
Council Chambers
Aurora Town Hall
Monday, September 24, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris Councillor McRoberts in the Chair;
Councillors, Gaertner, Granger, Marsh and,
MacEachern
MEMBERS ABSENT Councillors Buck, Collins-Mrakas and Wilson were
absent.
OTHER ATTENDEES Chief Administrative Officer, CEO of the Aurora Public
Library, Director of Leisure Services, Director of
Planning and Development and Administrative Co-
ordinator/Deputy Clerk
The Chair called the meeting to order at 7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department
with the following additional item be approved:
Replacement Page 50 – Economic Development
Staff - Our Most Valuable Resource
CARRIED
Special General Committee Report No. 07-35 Page 2 of 5
Monday, September 24, 2007
III CONSIDERATION OF ITEMS
DEPARTMENTAL BUSINESS PLANS
1. Public Works Department
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Public Works
Department be referred to the October 2, 2007 General Committee
meeting.
CARRIED
2. Aurora Public Library Board
The CEO of the Aurora Public Library made a presentation to the General
Committee with a brief overview of their draft business plan.
General Committee recommends:
THAT the Draft 2008 Business Plan for the Aurora Public Library Board be
received for information purposes.
CARRIED
3. Chief Administrative Officer
The Chief Administrative Officer made a presentation to the General Committee
with a brief overview of his draft business plan.
General Committee recommends:
THAT the following Chief Administrative Officer 2009 action item be
moved to the 2008 action items:
“5. Preserve and maintain the heritage of Aurora’s communities
through promoting community programs and events”
CARRIED
General Committee recommends:
THAT the Chief Administrative Officer ensure that the Community
Heritage Planner, Economic Development Officer and Leisure Services
Department be involved in the community programs and events
CARRIED
Special General Committee Report No. 07-35 Page 3 of 5
Monday, September 24, 2007
General Committee recommends:
THAT the following Chief Administrative Officer 2010 action item be
moved to the 2008 action items:
“2. Review and update government program initiatives to revitalize private
and public properties and buildings, including the downtown core.”
CARRIED
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Chief
Administrative Officer, as amended, be received for information purposes.
CARRIED
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Planning and
Development Department be brought forward for consideration.
CARRIED
8. Planning and Development Department
The Director of Planning and Development made a presentation to the General
Committee with a brief overview of their draft business plan.
General Committee recommends:
THAT the following Planning and Development 2009 action item be
moved to the 2008 action items:
“3. Undertake Secondary Plan for the Downtown, historic core that will
include revitalization strategies, beautification initiatives, and
cultural opportunities.”
CARRIED
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Planning and
Development Department be received for information purposes.
CARRIED
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Leisure Services
Department brought forward for consideration.
CARRIED
Special General Committee Report No. 07-35 Page 4 of 5
Monday, September 24, 2007
7. Leisure Services Department
The Director of Leisure Services made a presentation to the General Committee
with a brief overview of their draft business plan. The Director was requested to
provide the summary he prepared to the Members of Council.
General Committee recommends:
THAT the hour be extended to 11:00 p.m.
CARRIED
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Leisure Services
Department be received for information purposes.
General Committee considered the following amendment to the
recommendation which was voted on and carried:
THAT Leisure Facilities 2008 Action Step #1 be deleted and replaced with
the following:
“1. Review all Town owned facilities and proposed alternative uses to
address Town needs.
2. Review the Culture and Recreation Master Plan.”
AMENDMENT CARRIED
General Committee considered the following amendment to the
recommendation which was voted on and carried:
THAT the words “culture and” be deleted from all references to the Culture
and Recreation Master Plan.
AMENDMENT CARRIED
General Committee considered the following amendment to the
recommendation which was voted on and carried:
THAT all organizational charts include the grade classification of each
position.
AMENDMENT CARRIED
General Committee considered the following amendment to the
recommendation which was voted on and carried:
THAT the CAO provide a report that reflects any reclassification of
employee levels that may have triggered any pay increase as of January
1, 2007.
AMENDMENT CARRIED
The main recommendation, as amended was CARRIED
Special General Committee Report No. 07-35 Page 5 of 5
Monday, September 24, 2007
4. Communications and Marketing Division
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Communications
and Marketing Division be referred to the October 2, 2007 General
Committee meeting.
CARRIED
5. Economic Development Division
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Economic
Development Division be referred to the October 2, 2007 General
Committee meeting.
CARRIED
6. Legal Services Division
General Committee recommends:
THAT the Draft 2008 Department Business Plan for the Legal Services
Division be referred to the October 2, 2007 General Committee meeting.
CARRIED
IV ADJOURNMENT
The meeting adjourned at 10:57 p.m.
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-35 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
OCTOBER 9, 2007, WITH THE EXCEPTION OF ITEM 7, WHICH WAS REFERRED
BACK TO STAFF.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK