MINUTES - General Committee - 20070515
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-24
Council Chambers
Aurora Town Hall
Tuesday, May 15, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor MacEachern in the Chair; Mayor Morris
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
Marsh, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Mayor Morris congratulated the Aurora Tigers Hockey Team, who were in attendance at
this General Committee meeting, on winning the RBC Royal Bank Cup on May 13, 2007
emblematic of the Canadian Junior ‘A’ Championship.
Councillor MacEachern called the meeting to order at 7:15 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared a pecuniary interest in the delegations pertaining
to Dr. G.W. Williams Secondary School, by virtue of the York Region District
School Board being his employer. Councillor McRoberts did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting
on such questions.
Councillor Marsh declared an interest in item 17 – report PL07-064 – Planning
Applications Status List by virtue of her spouse’s employer being the applicant in
one of the applications, and did not take part in or vote on any questions in this
regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Delegation b – Naz Hiyate, Project Manager, NAK Design Group
Re: Item 8 – PL07-056 – Applications to Amend the Zoning By-law
and Draft Plan of Subdivision
Brookvalley Developments (Aurora)
14425 Bayview Avenue
General Committee Report No. 07-24 Page 2 of 12
Tuesday, May 15, 2007
Delegation c – Mr. Michael Tough
Re: Dr. G.W. Williams High School
Delegation d – Ms Janet Brewda
Re: Dr. G.W. Williams High School
Delegation e – Ms Lori Oosterbroek
Re: Dr. G.W. Williams High School
Delegation f – Mr. Trevor Nelson
Re: Dr. G.W. Williams High School
Delegation g – Mr. John Camplin
Re: Dr. G.W. Williams High School
Delegation h – Ms Erika Van Straten
Re: Dr. G.W. Williams High School
Delegation i – Ms Susan Walmer
Re: Dr. G.W. Williams High School
Delegation j – Mr. Dan Revington
Re: Dr. G.W. Williams High School
Referral of NEW ITEM 19 - FS07-020 –
Notice of Motion – GTA Pooling
(referred to May 22, 2007 Council meeting)
Deferral of Closed Session
(deferred to May 22, 2007 Council meeting)
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 07-22, April 23, 2007 and
General Committee Meeting Minutes, 07-23, May 1, 2007
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-22 and the
General Committee Meeting minutes 07-23 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(2), 1(8), 3, 5, 7, 8, 9, 10, 14 and 17 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
General Committee Report No. 07-24 Page 3 of 12
Tuesday, May 15, 2007
2. PW07-011 – Parking Concerns on Birkshire Drive
THAT parking be prohibited on the east side of Birkshire Drive from
Turnbridge Road to a point 71 metres north of the Turnbridge Road; and
THAT the existing “No Parking Anytime” prohibition on the west side of
Birkshire Drive from Billingham Heights to a point 59 metres south of
Billingham Heights be rescinded; and
THAT staff be requested to introduce the necessary by-law to implement
the above recommendations; and
THAT staff be directed to investigate and report to the Traffic Safety
Advisory Committee regarding potential changes in the parking restrictions
on the remainder of Birkshire Drive.
4. PW07-016 – Award of Tender No. PW-2007-13 – Supply and Delivery of One
2008 Conventional Cab Combination Dump/Sander/Plow Truck
THAT Tender No. PW-2007-13, Supply and Delivery of One 2008
Conventional Cab Combination Dump/Sander/Plow Truck be awarded to
Galloway Motors Ltd. at the tendered price of $182,336.40, including PST.
6. PL07-039 – Zoning By-law Amendment Application
Robert Delcourt and Rui Chan Lin
268 Kennedy Street West
Part Lot 79, Concession 1 King, Part 4, 65R-27428
File D14-05-07
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-05-07, scheduled for the June 27, 2007
Public Planning Meeting.
11. LS07-011 – Approval of Nokiidaa Trail Kiosk
THAT Council approve the Nokiidaa Trail Kiosk and location in the Holland
River Valley.
12. LS07-003 – Consolidated Facility Concession and Vending
Request for Proposal
THAT Council approve the attached Terms of Reference to be used for a
consolidated Request for Proposal for concession and vending services at
all Town of Aurora facilities; and
THAT Council approve a 2 month contract extension for both concession
and vending service contracts through to August 31, 2007 to provide
adequate time to tender services and award a new contract.
13. LS07-017 – Property Use Agreement
THAT Council authorize the Mayor and Clerk to execute a Property Use
Agreement between the Town of Aurora and 1207309 Ontario Inc.
(Magna) for the year 2007 as required to facilitate the Aurora Youth
Soccer Club’s use of the Magna lands.
General Committee Report No. 07-24 Page 4 of 12
Tuesday, May 15, 2007
15. AAC07-02– Accessibility Advisory Committee Meeting Minutes
May 2, 2007
General Committee recommends:
THAT the Accessibility Advisory Committee Meeting minutes from the May
2, 2007 meeting be received and the recommendations contained therein
be adopted.
16. PL07-062 – Ontario Realty Corporation Lands (Ministry of Public
Infrastructure Renewal) – Bloomington Road and Yonge Street
General Committee recommends:
THAT report PL07-062 be received for information; and
THAT Council authorize staff to:
1. Prepare a “Master Plan” of the environmental features on the
Ontario Realty Corporation Lands; and
2. Initiate negotiations with the Ontario Realty Corporation pertaining
to the short and long term protection of environmental features on
the subject lands, including the possibility of securing playing fields
on the remaining lands.
CARRIED
18. FS07-019 – 2007 Property Tax Rates and Ratios
THAT the property tax ratios and tax rates for the 2007 taxation year be
established as follows:
Broad Property Class Tax Ratio Tax Rate
Residential/Farm 1.0000 0.00359182
Multi-residential 1.0000 0.00359182
Commercial 1.2070 0.00433533
Industrial 1.3737 0.00493408
Pipeline 0.9190 0.00330088
Farmland 0.2500 0.00089795
Managed Forest 0.2500 0.00089795
THAT By-law 4911-07.F establishing the 2007 Property Tax Rates for the
Town of Aurora be approved at the Council Meeting scheduled for May
22, 2007.
CARRIED
General Committee recommends:
THAT Mr. Don Dussault, Manager, Real Estate Development for Imperial
Oil Limited, be allowed 10 minutes for his delegation.
CARRIED
General Committee Report No. 07-24 Page 5 of 12
Tuesday, May 15, 2007
VI DELEGATIONS
(a) Mr. Don Dussault, Manager – Real Estate Development
Imperial Oil Limited
Re: Item 7 - Site Plan Application to Redevelop Existing Service
Station at 14923 Yonge Street at Cousins Drive
Mr. Don Dussault addressed General Committee to provide an overview of the
plans for the redevelopment of the existing Imperial Oil service station at 14923
Yonge Street. Mr. Dussault requested that Council waive the Official Plan
requirement for an 8.0 metre road widening along the entire Yonge Street
frontage of the subject site, and advised that previous concerns pertaining to
setback requirements, the garbage enclosure, light levels and noise level from
the order board have all been addressed.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends:
THAT item 7 be brought forward for discussion.
CARRIED
7. PL07-047 – Application for Site Plan Approval
Imperial Oil Limited
14923 Yonge Street
Lot 177, Plan 246, except AU9719
File D11-21-06
General Committee recommends:
THAT report PL07-047 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Agreement
between the Owner and the Town of Aurora to permit the redevelopment
of the existing automobile service station to include a convenience store,
drive-thru and car wash; and
THAT the requirement for an 8.0 metre road widening along Yonge
Street over the subject lands be waived.
CARRIED
(b) Mr, Naz Hiyate, Project Manager NAK Design Group
Re: Item 8 – PL07-056 – Applications to Amend the Zoning By-law
and Draft Plan of Subdivision
Brookvalley Developments (Aurora)
14425 Bayview Avenue
Mr. Naz Hiyate answered questions from General Committee regarding
the Brookvalley Developments applications pertaining to the kiosk,
community mailboxes, garbage receptacles, and payment to the Town of
25% of the value of landscape features for future maintenance by the
Town of Aurora.
General Committee Report No. 07-24 Page 6 of 12
Tuesday, May 15, 2007
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends:
THAT item 8 be brought forward for discussion.
CARRIED
8. PL07-056 – Applications to Amend the Zoning By-law and
Draft Plan of Subdivision
Brookvalley Developments (Aurora)
14425 Bayview Avenue
Part of Lot 15, Concession 2, E.Y.S.
File D14-06-05 & D12-05-02A
General Committee recommends:
THAT the Procedural By-law be waived to allow open discussion without a
formal motion being on the floor.
CARRIED
General Committee recommends:
THAT the matter be referred to staff to provide a report on the cost
structure associated with monitoring the entrance features, landscaping
and community mailbox areas on Town lands; and
THAT discussion on this matter continue with the applicant in order to
bring back further options for Council’s consideration.
CARRIED
Councillor McRoberts, having previously declared an interest in the delegations
pertaining to Dr. G. W. Williams High School, did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such questions.
(c) Mr. Michael Tough
Re: Dr. G.W. Williams High School
(ADDED ITEM)
Mr. Michael Tough addressed General Committee to request that the Town of
Aurora remain neutral on the issue of site selection for Dr. G.W. Williams High
School, as well as further issues pertaining to this matter.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee Report No. 07-24 Page 7 of 12
Tuesday, May 15, 2007
(d) Ms Janet Brewda
Re: Dr. G.W. Williams High School
(ADDED ITEM)
The delegate was not in attendance.
General Committee recommends:
THAT the correspondence from Ms Janet Brewda regarding Dr. G.W.
Williams High School be received for information.
CARRIED
(e) Ms Lori Oosterbroek
Re: Dr. G.W. Williams High School
(ADDED ITEM)
The delegate was not in attendance.
General Committee recommends:
THAT the correspondence from Ms Lori Oosterbroek regarding Dr. G.W.
Williams High School be received for information.
CARRIED
(f) Mr. Trevor Nelson
Re: Dr. G.W. Williams High School
(ADDED ITEM)
The delegate did not appear before the General Committee.
(g) Mr. John Camplin
Re: Dr. G.W. Williams High School
(ADDED ITEM)
Mr. John Camplin addressed General Committee to request that the Town of
Aurora remain neutral on the issue of site selection for Dr. G.W. Williams High
School, as well as further issues pertaining to this matter.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(h) Ms Erika Van Straten
Re: Dr. G.W. Williams High School
(ADDED ITEM)
Ms Erika Van Straten addressed General Committee to indicate that the group of
residents in favour of keeping Dr. G.W. Williams High School at its current site,
had forwarded the Town of Aurora’s resolution regarding the issue to the York
Region District School Board and the local newspaper. Ms Van Straten
suggested that keeping the school on Dunning Avenue will result in having to
transport over 1,000 students from the Bayview/Wellington area, whereas if the
school is located on Bayview Avenue, the need will be to transport about 300
students. Ms Van Straten also requested that the Town of Aurora advise the
public that they do not take a position either way on the issue.
General Committee Report No. 07-24 Page 8 of 12
Tuesday, May 15, 2007
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(i) Ms Susan Walmer
Re: Dr. G.W. Williams High School
(ADDED ITEM)
Ms Susan Walmer addressed General Committee to advocate that the Town of
Aurora should have three high schools and that the York Region District School
Board should review up-to-date population numbers in order to arrive at
appropriate requirements for the town. Ms Walmer advised that the school board
has had two informational meetings to date, and that the feasibility study will not
be available until May 18, 2007.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(j) Mr. Dan Revington
Re: Dr. G.W. Williams High School
(ADDED ITEM)
Mr. Dan Revington addressed General Committee to support the comments
made by Ms Susan Walmer. As well, Mr. Revington suggested that having a
public meeting would be a good idea and that the first paragraph of the Town of
Aurora’s resolution does not rule out the possibility of having a third high school.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends:
THAT the correspondence from the delegates regarding Dr. G.W. Williams
High School be received and forwarded to the York Region District School
Board.
CARRIED
General Committee recommends:
THAT staff be requested to contact the York Region District School Board
to request that they provide specific information regarding the possibility of
constructing a third high school and the rationale for their decision; and
THAT the York Region District School Board be requested to provide this
information for the next Council meeting scheduled for Tuesday, May 22,
2007.
CARRIED
General Committee Report No. 07-24 Page 9 of 12
Tuesday, May 15, 2007
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. LSAC07-01– Leisure Services Advisory Committee Meeting Minutes
April 19, 2007
(2) Orientation Binders
General Committee recommends:
THAT the orientation binder/initial information package distributed by the
Director of Leisure Services be received; and
THAT each member of the Leisure Services Advisory Committee be
requested to e-mail directly to adowney@e-aurora.ca as soon as possible
before the May 17, 2007 LSAC meeting, five groups from a list to liaize
with and identify any issues to be discussed by the Leisure Services
Advisory Committee during this term of office.
CARRIED
(8) 2007 Canada Parade
General Committee recommends:
THAT LSAC Report LS07-014 be received; and
THAT given the declining interest in the Canada Day Parade and in light
of the other activities that the Town of Aurora is arranging to celebrate
Canada Day 2007, the Leisure Services Advisory Committee recommends
that Council of the Town of Aurora forego the Canada Day Parade for
2007; and
THAT staff be requested to issue a notice to inform residents of the
cancellation of the Canada Day Parade and to advise why this
decision was made, as well as to promote the many Canada Day
events which will be taking place in Aurora.
CARRIED
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the April 19, 2007 meeting be received and the
recommendations contained therein be adopted.
CARRIED
General Committee Report No. 07-24 Page 10 of 12
Tuesday, May 15, 2007
General Committee recommends:
THAT item 9 be brought forward for consideration at this time.
CARRIED
9. PL07-057 – Application for Site Plan Approval
Industrial Parkway Medical Dental Centre Inc.
520 Industrial Parkway South
Part Lot 76, Con 1 Whitchurch as in WH26502,
WH23405 and Part 1, 65R-193 and Part Road Allowance
Between Lots 75 and 76, Con 1 Whitchurch as in
A29358A, except Part 4, RS129 closed by By-law 1589
And except Parts 1, 2, 3 and 5, 65R-27605
File D11-05-06
General Committee recommends:
THAT report PL07-057 be received as information and that, subject to the
resolution of all outstanding issues and the submission of all fees and
securities, Council authorize the Director of Planning and Development
Services to execute a Site Plan Agreement between the Owner and the
Town of Aurora to permit the construction of a 2-storey 1,372.12 sq. metre
(14,769.86 sq. ft) professional medical office building; and
THAT provisions be made to include additional handicapped parking
spaces on this site, to be placed appropriately within the site plan.
CARRIED
General Committee recommends:
THAT item 10 be brought forward for consideration at this time.
CARRIED
10. PL07-058 – Applications to Amend the Zoning By-law and
Draft Plan of Subdivision
MI Developments Inc.
Part of Lot 21, Concession 2, E.Y.S.
Files D14-03-06 & D12-01-06
General Committee recommends:
THAT report PL07-058 respecting files D12-01-06 and D14-03-06 (MI
Developments Inc.) be received as information and that staff be instructed
to prepare the necessary conditions of draft approval and implementing
zoning by-law; and
THAT staff be directed to proceed with parkland option 2 - taking 5%
cash in lieu (CIL) of parkland for the development.
CARRIED
Councillor Buck left the meeting at 10:45 p.m.
General Committee Report No. 07-24 Page 11 of 12
Tuesday, May 15, 2007
3. PW07-013 – Award of Tender No. P.W.2007-03 – Wellington
Street Sidewalk, Bicycle Path and Illumination
General Committee recommends:
THAT Tender No. P.W.2007-03 "Wellington Street Sidewalk, Bicycle Path
and Illumination”, be awarded to Mopal Construction Limited at its
tendered price of $1,146,823.30; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Mopal
Construction Limited for the Wellington Street Sidewalk, Bicycle Path and
Illumination.
CARRIED
5. CS07-027 – Administrative Procedure No. 36 – Clothing Policy
General Committee recommends:
THAT the proposed amendment to Administration Procedure No. 36,
Clothing Policy included in this report as Appendix #1 be approved.
CARRIED
14. 2007 Communications Plan
General Committee recommends:
THAT the 2007 Communications Plan be deferred to the next General
Committee Meeting on Tuesday, June 5, 2007.
CARRIED
Councillor Marsh, having previously declared an interest in item 17, did not take part in
or vote on any questions in this regard or attempt in any way to influence the voting on
such questions.
17. PL07-064 – Planning Applications Status List
General Committee recommends:
THAT the Planning Applications Status List be received for information.
CARRIED
19. FS07-020 – Notice of Motion – GTA Pooling
(ADDED ITEM)
General Committee recommends:
THAT this item be referred to the May 22, 2007 Council meeting.
CARRIED
General Committee Report No. 07-24 Page 12 of 12
Tuesday, May 15, 2007
IX NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor MacEachern inquired as to the status of the York Regional Police land
transfer to which the CAO responded that the closing will take place shortly. Councillor
MacEachern then inquired whether the rumours suggesting that the York Regional
Police no longer need the land are true, to which the CAO responded that this should be
discussed in closed session.
X CLOSED SESSION
Property Matters
General Committee recommends:
THAT the Closed Session item regarding property matters be deferred to
the next meeting of Council on Tuesday, May 22, 2007.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:30 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-24 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 22, 2007,
WITH THE EXCEPTION OF ITEM 8, WHICH WAS ADOPTED AS AMENDED, AND
ITEM 12, WHICH WAS DISCUSSED AND ADOPTED AS ORIGINALLY PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK