MINUTES - General Committee - 20070618
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE
AUDIT COMMITTEE MEETING MINUTES
NO. 07-27
Council Chambers
Aurora Town Hall
Monday, June 18, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair (arrived at 7:10 p.m.);
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
Marsh, MacEachern, McRoberts and Wilson (arrived
at 8:30 p.m.)
MEMBERS ABSENT None absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Financial Services/ Treasurer, Financial
Analyst/Budget Supervisor.
Acting Chair Councillor McRoberts called the meeting to order at 7:05 p.m.
Councillor McRoberts relinquished the Chair to Mayor Morris upon her arrival.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
III DELEGATIONS
(a) Mr. Paul Duggan and Ms. Megan Foster Regional Auditors
Re: Audit Approach for Municipal Internal Audits
Mr. Duggan addressed General Committee and provided details of the Audit
Services Memorandum of Understanding. He outlined the purpose of the internal
audit, and indicated that the audit was focused on the activities of the Town that
had potential for high risk and described the high risk factors. Mr. Duggan further
elaborated on the details of the audit reports that were performed for the Family
Leisure Complex, Community Centre and the Procurement-Accounts Payable
section of the Financial Services Department.
General Committee Report No. 07-27 Page 2 of 2
Tuesday, June 18, 2007
Mayor Morris ruled that in accordance with Section 4.4 (d) of the Town’s
Procedural By-law that Councillor Buck’s conduct was out of order and requested
that she apologize or leave the Council Chambers, to which Councillor Buck
refused to apologize to the Members or leave the Chambers.
General Committee recommends:
THAT the Committee recess for 10 minutes.
DEFEATED
Councillor Wilson arrived for the meeting at 8:30 p.m.
Mayor Morris relinquished the Chair to Councillor McRoberts and after confirming
the interpretation Section 4.4 & 4.5 of the Procedural By-law with the Town Clerk,
reassumed the Chair.
General Committee recommends:
THAT the Leisure Complex Audit Report and the Procurement & Accounts
Payable Audit Report be received and
THAT appropriate action be taken to resolve all the issues identified and
outstanding.
The Motion was Lost Due to a Lack of Quorum
Mayor Morris and Councillors Gaertner, Granger, MacEachern and Wilson left
the meeting and quorum was lost at 8:40 p.m.
XI ADJOURNMENT
Due to a lack of quorum, the Town Clerk declared the meeting adjourned at 8:40
p.m.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK