MINUTES - General Committee - 20070501
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-23
Council Chambers
Aurora Town Hall
Tuesday, May 1, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
Marsh, MacEachern, and Wilson
MEMBERS ABSENT None.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Deputy Treasurer, Town Solicitor,
and Council/Committee Secretary.
Councillor McRoberts called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared a pecuniary interest in Item 6 - pertaining to the
award of a tender for road reconstruction and traffic calming, by virtue of his
residence being within the project area. Councillor McRoberts did not take part in
or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
Councillor McRoberts declared a pecuniary interest in Item 14 - pertaining to Dr.
G.W. Williams Secondary School, by virtue of the York Region District School
Board being his employer. Councillor McRoberts did not take part in or vote on
any questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Closed Session Item - Personal matter regarding an identifiable
individual
Delegation (b) - Ms Elizabeth Cromar-Needham & Mr. John Mathison
Re: Item 4 - TSAC07-01 – Traffic Safety Advisory Committee
Meeting Minutes, April 11, 2007
Delegation (c) - Mr. Stephen Dupuis
Re: Item 14 - Correspondence from Residents
Re: Dr. G.W. Williams Secondary School
Memo from the Director of Leisure Services
Re: Item 10 - Correspondence from Cyndy Skillins
Request to Waive Fees for Library Meeting Room
CARRIED
General Committee Report No. 07-23 Page 2 of 9
Tuesday, May 1, 2007
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes No. 07-20 Monday, April 16,
2007; and
General Committee Meeting Minutes No. 07-21 Tuesday, April 17, 2007
(as corrected at April 24, 2007 Council)
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-20 and the
General Committee Meeting minutes 07-21, as corrected, be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 4, 6, 7, 8, 9, 10, 11, 13 and 14 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. EDAC07-01 – Economic Development Advisory Committee Meeting
Minutes, March 8, 2007
General Committee recommends:
THAT the Economic Development Advisory Committee Meeting minutes
from the March 8, 2007 meeting be received and the recommendations
contained therein be adopted.
2. EAC07-02 – Environmental Advisory Committee Meeting Minutes, March 8,
2007
THAT the Environmental Advisory Committee Meeting minutes from the
March 8, 2007 meeting be received and the recommendations contained
therein be adopted.
3. HAC07-02 – Heritage Advisory Committee Meeting Minutes, April 9, 2007
THAT the Heritage Advisory Committee Meeting minutes from the April 9,
2007 meeting be received and the recommendations contained therein be
adopted.
5. EDAC07-02 – Economic Development Advisory Committee Meeting
Minutes, April 12, 2007
THAT the Economic Development Advisory Committee Meeting minutes
from the April 12, 2007 meeting be received and the recommendations
contained therein be adopted.
12. Correspondence from Nicole Heikkila
Re: Canada Winter Games
THAT Council receive the correspondence from Nicole Heikkila for
information.
CARRIED
General Committee Report No. 07-23 Page 3 of 9
Tuesday, May 1, 2007
VI NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
Councillor Buck gave Notice of Motion regarding the withholding of the Town’s
portion of the levy to the Region of York to offset the portion which would
formerly have been allocated to the City of Toronto for social services.
Councillor Marsh gave Notice of Motion regarding a review of the Workplace
Safety and Insurance Board (WSIB) Act relating to fire fighters illnesses or
disease.
Councillor Granger advised that the Aurora Arboretum is holding a tree planting
event on Saturday, May 5, 2007, and the public are welcome and encouraged to
participate.
Councillor Wilson extended congratulations to the Environmental Advisory
Committee and to all participants who did a great job helping to clean up Aurora
on Anti-Litter Day, which was held on Saturday, April 28, 2007.
Mayor Morris advised that the Anti-litter Day was a success and that there are
still 29 “Litter Hot Spots” in Aurora which need to be cleaned up. Mayor Morris
extended her thanks to those who came out and volunteered their time to help.
Mayor Morris advised that there is a meeting about growth in the Region of York
called “Planning for Tomorrow” scheduled to be held on Wednesday, May 9,
2007, at the Aurora Town Hall, between 6:00 p.m. and 9:00 p.m.
Councillor Buck inquired about any plans to celebrate the recent provincial
victory of the Aurora Tigers who won the Dudley Hewitt Cup on Saturday, April
28, 2007.
Mayor Morris advised that the Aurora Tigers will be travelling to Prince George,
British Columbia, from May 5 to 13, 2007 to compete in the Canadian
Championships for the Royal Bank Cup.
Mayor Morris further advised that staff are currently working to organize a
welcoming reception for the Aurora Tigers when they return from British
Columbia, and that the team President and Head Coach, Jerome Dupont, has
been asked if the team will be available to attend a reception at the Aurora Town
Hall on Tuesday, May 15, 2007 prior to the regularly scheduled General
Committee Meeting. Mayor Morris advised that the details are still being worked
out once the schedule of availability of the Aurora Tigers and budgetary sources
are determined.
General Committee recommends:
THAT staff be requested to plan a reception for the Aurora Tigers Junior
“A” Hockey Club, preferably at the Aurora Community Centre, and that the
public be invited to attend and celebrate the team’s victory; and
THAT the date of the event be determined by the availability of the team,
and that staff determine an estimate of costs and options for sources of
funding for this event.
CARRIED
General Committee Report No. 07-23 Page 4 of 9
Tuesday, May 1, 2007
VII DELEGATIONS
(a) Mr. Tuckey, Region of York
Re: Regional Planning Matters
i) PowerPoint Presentation – Planning for Tomorrow
ii) Planning for Tomorrow – Growth Management
Staff Reports, March and April 2007
This delegation was deferred to a future meeting.
(b) Ms Elizabeth Cromar-Needham
Re: Item 4 - TSAC07 -01 – Traffic Safety Advisory Committee Meeting
Minutes, April 11, 2007
Ms Elizabeth Cromar-Needham and Mr. John Mathison expressed concerns
regarding the decision of the Traffic Safety Advisory Committee, at their
meeting on April 11, 2007, to deny a staff’s recommendation for a multi-way
stop sign at the intersection of Vandorf Sideroad and Engelhard Drive. The
deligates also advised that the volume of heavy truck traffic on Vandorf
Sideroad is a hazard to the residents in the vicinity and it was suggested that
a ban of heavy trucks on Vandorf Sideroad be considered.
General Committee recommends:
THAT the comments of the delegate be received and that Item 4 be
brought forward for discussion.
CARRIED
4. TSAC07-01 – Traffic Safety Advisory Committee Meeting Minutes, April 11,
2007
(5) Report TSAC07-003 - Safety Concerns on Vandorf Sideroad
General Committee recommends:
THAT Report TSAC07-003 - Safety Concerns on Vandorf Sideroad, be
referred back to the Traffic Safety Advisory committee for further review.
CARRIED
General Committee recommends:
THAT the balance of the Traffic Safety Advisory Committee Meeting
minutes from the April 11, 2007 meeting be received and the
recommendations contained therein be adopted.
CARRIED
General Committee Report No. 07-23 Page 5 of 9
Tuesday, May 1, 2007
(c) Mr. Stephen Dupuis
Re: Item 14 - Correspondence from Residents
Re: Dr. G.W. Williams Secondary School
Mr. Stephen Dupuis expressed concern regarding the proposed relocation of
Dr. G.W. Williams Secondary School. Mr. Dupuis advised that the York
Region District School Board is currently evaluating two options, either
constructing a new high school on the site where Dr. G.W. Williams
Secondary School currently stands, or constructing a new High School at a
new location within the north-east quadrant of Aurora. Mr. Dupuis advised
that the existing site is larger, with a more mature neighbourhood and large
shade trees. Mr. Dupuis expressed the position that growth in the north-east
should not negatively impact existing communities by removing the public
amenities associated with the school, therefore keeping the current site
would be the preferable option.
General Committee recommends:
THAT the comments of the delegate be received and that Item 14 be
brought forward for discussion.
CARRIED
Councillor McRoberts, having previously declared an interest in Item 14, relinquished
the Chair to Mayor Morris during the consideration of this matter and did not take part in
the vote called for in this regard.
14. Correspondence from Residents
Re: Dr. G.W. Williams Secondary School
(tabled by Mayor Morris)
General Committee recommends:
THAT the Town of Aurora advise the York Region District School Board to
advise that the Town expresses it’s preference to retain Dr. G.W. Williams
Secondary School at its current site.
CARRIED
General Committee recommends:
THAT the correspondence from residents regarding Dr. G.W. Williams
Secondary School be received for information and forwarded to the York
Region District School Board; and
THAT the York Region District School Board be requested to conduct a
public awareness meeting at the Aurora Town Hall to present a status
update on the Feasibility Study; and
THAT, should the York Region District School Board accept the request to
hold this public meeting, the meeting be advertised in the Notice Board in
order to provide notification to all residents in the Town of Aurora.
CARRIED
Councillor McRoberts assumed the Chair.
General Committee Report No. 07-23 Page 6 of 9
Tuesday, May 1, 2007
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor McRoberts, having previously declared an interest in Item 6, relinquished the
Chair to Mayor Morris during the consideration of this matter and did not take part in the
vote called for in this regard.
6. PW07-008 – Award of Tender No. P.W.2007-23 - Reconstruction of Mark
Street, Oak Court, Cedar Crescent, Birch Court and Traffic
Calming Implementation
General Committee recommends:
THAT Tender No. P.W.2007-23 "Reconstruction of Mark Street, Oak
Court, Cedar Crescent, Birch Court and Traffic Calming Implementation”,
be awarded to the Miwel Construction Limited at its tendered price of
$1,421,535.93; and
THAT the variance in the road and traffic calming portion of the project
(totalling $156,034.00) be funded from the available roads portion of the
reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth
Crescent tender ($132,506.49) and the Municipal Capital Reserve
($23,527.51); and
THAT the variance in the storm sewer portion of the project of $64,933 be
funded from the Storm Sewer Reserve; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and the Miwel
Construction Limited for the reconstruction of Mark Street, Oak Court,
Cedar Crescent, Birch Court and traffic calming implementation.
DEFEATED
General Committee recommends:
THAT Tender No. P.W.2007-23 "Reconstruction of Mark Street, Oak
Court, Cedar Crescent, Birch Court”, be awarded to the Miwel
Construction Limited at its revised tendered price of $1,239,825.91; and
THAT the revised variance in the road portion of the project (totalling
$50,961.61) be funded from the available roads portion of the
reconstruction of Aurora Heights Drive, Laurentide Avenue and Illingworth
Crescent tender ($27,434.10) and the Municipal Capital Reserve
($23,527.51); and
THAT the revised variance in the storm sewer portion of the project of
$65,611.79 be funded from the Storm Sewer Reserve; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and the Miwel
Construction Limited for the reconstruction of Mark Street, Oak Court,
Cedar Crescent, Birch Court.
CARRIED
Councillor McRoberts assumed the Chair.
General Committee Report No. 07-23 Page 7 of 9
Tuesday, May 1, 2007
7. PW07-009 – Development of the Streetlight Master Plan in the Town of
Aurora – Award of Contract for Professional Services
General Committee recommends:
THAT Council authorize the Director of Public Works to execute an
Engineering Agreement between the Town of Aurora and Marshall
Macklin Monaghan to complete a “Streetlight Master Plan for the Town of
Aurora” at a price of $79,950 exclusive of GST; and
THAT the variance in the funding of $4,950 be funded from the Municipal
Capital Reserve.
CARRIED
8. PW07-0010 – Approval to Execute a Preservicing Agreement Mattamy
Subdivision (D12-00-8A)
General Committee recommends:
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and Mattamy Homes Limited to permit the
servicing of the lands in Mattamy Subdivision (D12-00-8A) subject to the
following conditions:
(a) Issuance of the necessary Certificates of Approval from the Ministry of
Energy and Environment and Lake Simcoe Region Conservation
Authority for all the underground services;
(b) Signing of the engineering plans for the construction of the municipal
services;
(c) Receipt of proof of insurance indemnifying the Town in an amount of
$10,000,000; and
(d) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
CARRIED
9. Resolution from the County of Simcoe
Re: Funding for Long Term Care Homes
(tabled by Councillor Granger)
General Committee recommends:
THAT the resolution from the County of Simcoe regarding funding for long
term care homes, be received for information.
CARRIED
General Committee Report No. 07-23 Page 8 of 9
Tuesday, May 1, 2007
10. Correspondence from Cyndy Skillins
Re: Request to Waive Fees for Library Meeting Room
and
Memo from the Director of Leisure Services
Re: Item 10 - Correspondence from Cyndy Skillins
Request to Waive Fees for Library Meeting Room - ADDED ITEM
General Committee recommends:
THAT Council deny the request from Ms. Cyndy Skillins to waive fees for
the Magna meeting room in the Aurora Public Library; and
THAT if funds are an issue, the applicant be encouraged to book space in
the Town Hall, which is available at no cost to not-for-profit organizations.
CARRIED
11. Correspondence from Human Services Planning Coalition -York Region
Re: The Peace Tree Day
General Committee recommends:
THAT the correspondence from the Human Services Planning Coalition -
York Region regarding the Peace Tree Day, be received for information.
CARRIED
13. CS07-024 – Proposed Procedural By-law Amendments
General Committee recommends:
THAT report CS07-024 – Proposed Procedural By-law Amendments be
deferred to a future meeting.
DEFEATED
General Committee recommends:
THAT the Proposed Procedural By-law Amendments section 2.8(11) be
deleted.
DEFEATED
General Committee recommends:
THAT the Proposed Procedural By-law Amendments sections 26.2 and
section 17.3 be amended to delete the words “upon requesting recognition
from the Chair; and
THAT the Proposed Procedural By-law Amendments section 26.2 be
amended to change the word “privilege” to “right”.
DEFEATED
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
General Committee Report No. 07-23 Page 9 of 9
Tuesday, May 1, 2007
General Committee recommends:
THAT the proposed amendments to the Procedural By-law 4835-06.C as
outlined in Appendix #1 be approved; and
THAT any further proposed changes with respect to the conduct of
members be addressed as part of a new Code of Conduct for Members of
Council and Local Boards; and
THAT staff be directed to review the Procedural By-law and report back to
Council regarding any changes required to avoid misunderstanding or
misinterpretation when direction is given by Council in Closed Session.
CARRIED
IX CLOSED SESSION
Personal Matter
General Committee recommends:
THAT General Committee convene into a closed session to consider a
personal matter pertaining to an identifiable individual.
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:45 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-23 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 8, 2007,
WITH THE EXCEPTION OF ITEMS 6 AND 14 WHICH WAS DISCUSSED AND
ADOPTED AS AMENDED.