MINUTES - General Committee - 20070404
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-19
Council Chambers
Aurora Town Hall
Wednesday, April 4, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Mayor Morris Councillors
Collins-Mrakas, Granger, Marsh, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT Councillor Gaertner was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Financial Services/ Treasurer, Town Solicitor,
Administrative Co-ordinator/Deputy Clerk, By-law
Services Co-ordinator, and Council/Committee
Secretary.
Councillor Buck called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Correspondence from Councillor Chris Emanuel – Town of Newmarket
Re: Appointment of Citizen Member to the Fire Master Plan Review
Committee
Revised Schedule A to By-law 4907-07.F
Item 19 - Report FS07-018 – Development Application Approval
Process Report (D.A.A.P.)
CARRIED
General Committee Report No. 07-19 Page 2 of 9
Wednesday, April 4, 2007
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 07-15, March 10, 2007
General Committee Meeting Minutes, 07-16, March 20, 2007
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-15 and the
General Committee Meeting minutes 07-16 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 8, 9, 12, 15, 16, 17, 18, 19 and the additional correspondence from the
Town of Newmarket were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. EAC07-01 – Environmental Advisory Committee Meeting Minutes,
March 8, 2007
THAT the Environmental Advisory Committee Meeting minutes from the
March 8, 2007 meeting be received and the recommendations contained
therein be adopted.
2. HAC07-01 – Heritage Advisory Committee Meeting Minutes, March 19, 2007
THAT the Heritage Advisory Committee Meeting minutes from the March
19, 2007 meeting be received and the recommendations contained therein
be adopted.
4. PW07-004 – Award of Tender No. P.W.2007-02 – Reconstruction of Aurora
Heights Drive, Laurentide Avenue and Illingworth Court
THAT Tender No. P.W.2007-02 - "Reconstruction of Aurora Heights Drive,
Laurentide Avenue and Illingworth Court”, be awarded to the North Rock
Group Ltd. at its tendered price of $2,329,676.04; and
THAT the variance in the storm sewer portion of the project of $23,683.66
be funded from the Storm Sewer Reserve; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and the North
Rock Group Limited for the reconstruction of Aurora Heights Drive,
Laurentide Avenue and Illingworth Court and the reconstruction of the
Machell Park parking lot.
General Committee Report No. 07-19 Page 3 of 9
Wednesday, April 4, 2007
5. PL07-026 - Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Prato Estates Inc.
Part of Lot 22, Concession 2, E.Y.S., Phase 3
File D14-03-07, Related File D12-02-06
THAT Council enact By-law 4903-07.D to remove the Holding (H) Prefix
from the lands described as Phase 3 within the Prato Estates Subdivision
being Part of Lot 22, Concession 2, E.Y.S. to allow 132 of the 230 Phase
3 lots to be developed for residential purposes.
6. PL07-027 - Zoning By-law Amendment Application
Removal of (H) Holding Prefix
Minto Communities (Toronto) Inc.
Part of Lot 23, Concession 2, E.Y.S., Phase 2
File D14-04-07, Related File D12-01-4A
THAT Council enact By-law 4904-07.D to remove the Holding (H) Prefix
from the lands described as Phase 2 within the Minto Subdivision being
Part of Lot 23, Concession 2, E.Y.S. to allow 108 of the 205 Phase 2 lots
to be developed for residential purposes.
7. PL07-028 – Application for Exemption from Part Lot Control
Aspen Ridge Homes (Aurora) Ltd.
Plan 65M-3850 – Blocks 27, 29 to 32 and 34
File D12-PLC-01-07
THAT Council approve the request for exemption from Part Lot Control
made by Aspen Ridge Homes (Aurora) Ltd. to divide the following 6
Blocks on Registered Plan 65M-3850 into separate lots; and
THAT Council enact By-law 4905-07.D.
10. CS07-021 – Permanent and Temporary Sign By-laws
THAT the proposed new Permanent and Temporary Sign By-laws be
enacted.
11. ADM07-003 – Regional Municipality of York
Lease Agreement for EMS Services
220 Edward Street (Aurora Fire Hall)
General Committee recommends:
THAT the Mayor and Clerk be authorized to execute the Lease Agreement
with the Regional Municipality of York for lease to the Region’s
Emergency Medical Services (EMS) for a one-year term of a portion of the
building located at 220 Edward Street, in the Town of Aurora, as attached
to this report.
13. CS07-023 – Liquor License Applications – Application Processing Fee
THAT the proposed administrative fee of $100.00 for processing Liquor
License Applications be adopted; and
THAT the schedule of fees and charges for Corporate Services be
amended to include this fee.
General Committee Report No. 07-19 Page 4 of 9
Wednesday, April 4, 2007
14. PW07-003 – Award of Tender P.W.2007-22 – Structural Relining of
Watermains on Various Streets
THAT Tender No. P.W.2007-22 - "Structural Relining of Watermains on
Various Streets”, be awarded to Fer-Pal Construction Ltd. at its tendered
price of $1,327,449.00, not including GST; and
THAT Council approve in advance of final approval of the remainder of the
2007 Capital Budget the watermain relining on:
a) Knowles Crescent;
b) Jones Court; and
c) the “older” section of Corbett Crescent; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Fer-Pal
Construction Ltd.
CARRIED
VI NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
Councillor MacEachern inquired as to when the revisions to the Procedural By-
law will be presented, to which the Chief Administrative Officer responded that it
is scheduled for the April 17, 2007 General Committee agenda.
Councillor Marsh inquired about the status of the Machell Park fields in relation to
the Aurora Youth Soccer Club and the Aurora Horse Show. The Director of
Leisure Services responded that the Aurora Horse Show representatives have
not contacted the Town of Aurora regarding the status of using the Magna fields
and therefore the decision by Council is still pending. The Director indicated that
he would contact the Aurora Horse Show representatives and follow up with a
report for the April 10, 2007 Council meeting.
Councillor Granger requested an update regarding the Farmer’s Market, to which
the Director of Corporate Services responded that the Town is presently
advertising for committee membership but that no responses have been received
to date.
VII DELEGATIONS
(a) Mr. Richard Roylance
Re: Item 9 – CS07-019 – Light Trespass on Residential Properties
Mr. Richard Roylance addressed General Committee regarding a light trespass
issue, whereby his neighbour has installed two 250 watt halogen lights which
shine directly onto Mr. Roylance’s property, thereby hindering his ability to enjoy
his backyard. Mr. Roylance requested that the proposed amendment to the
Property Standards By-law be adopted, in order to prohibit the trespass of light
onto an abutting residential property in excess of 1.5 foot candles.
General Committee recommends:
THAT the comments of the delegate be received for information and that
item 9 be brought forward for discussion.
CARRIED
General Committee Report No. 07-19 Page 5 of 9
Wednesday, April 4, 2007
9. CS07-019 – Light Trespass on Residential Properties
General Committee recommends:
THAT the Property Standards By-law be amended to prohibit the trespass
of light onto an abutting residential property in excess of 1.5 foot candles.
CARRIED
(b) Mr. Todd McDonald
Re: Item 19 – FS07-018 – Development Application Approval Process –
Final Report (DAAP)
Mr. Todd McDonald addressed General Committee to provide an overview of the
Development Application Approval Process, including the scope and
methodology, fees, cost recovery and fee implications.
General Committee recommends:
THAT the comments of the delegate be received for information and that
item 19 be brought forward for discussion.
CARRIED
19. FS07-018 – Development Application Approval Process – Final Report
(D.A.A.P.)
General Committee recommends:
THAT the Development Application Approvals Process (DAAP) User Fees
Review report be received; and
THAT staff prepare a presentation for representatives of the Development
Industry; and
THAT staff prepare a final report and a by-law for a future meeting of
Council.
CARRIED
(c) Mr. Todd McDonald
Re: Item 3 – BA07-003 – Building Administration Operational Review
Mr. Todd McDonald addressed General Committee to provide an overview of the
Development Applications Approvals Process, including methodology and
identification of issues, situation analysis, a review of the issues and
recommendations.
General Committee recommends:
THAT the comments of the delegate be received for information and that
item 3 be brought forward for discussion.
CARRIED
General Committee Report No. 07-19 Page 6 of 9
Wednesday, April 4, 2007
3. BA07-003 – Building Administration Operational Review
General Committee recommends:
THAT Council authorize staff to implement the recommendations
contained within the Final Report from Performance Concepts Consulting
Ltd., entitled Bill 124 Preparedness: An Operational Review of Town’s
Development Applications Approvals Process (DAAP), dated January
2007; and
THAT staff be requested to take the following action with respect to the
provisions of the grading review function:
• Issue a Request For Proposal for the provision of external grading
review consulting services including the identification of associated
user fees: and
• Proceed with the recruitment of a contract position Grading
Coordinator in the Department of Public Works to oversee the
grading review function; and
THAT staff be requested to take the following action with respect to
changes in the Building Administration Department:
• Proceed with the recruitment of a Permit Technician to review
building permit applications for completeness and provide over the
counter permit issuance for simple applications; and
• Bring forward an amended Municipal Building Bylaw to give affect to
the requirement for a Zoning certificate on a complete application;
and
• Proceed with other administrative changes to give affect to the
remainder of the recommendations contained within the above noted
Bill 124 Preparedness Report from Performance Concepts Ltd.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
8. CS07-018 – Taxi Meter Increase
General Committee recommends:
THAT Council approve the revised taxicab meter rate from $.28 for each
additional 200 metres to $.35 for each additional 200 metres; and
THAT the Taxicab Licensing By-law be amended to reflect the new rates.
CARRIED
12. ADM07-002 – Amendments to the Municipal Act, 2001
Bill 130 – Municipal Statute Law Amendment Act
General Committee recommends:
THAT staff bring back a report to establish a Code of Conduct in the
future; and
General Committee Report No. 07-19 Page 7 of 9
Wednesday, April 4, 2007
THAT staff be directed to prepare a report for Council respecting the
preparation of a municipal accountability policy, and a policy on acting
fairly to persons affected by Town actions, in order to support the
transparency and accountability of the Town; and
THAT staff be directed to prepare a report for Council respecting the
preparation of policies on the delegation of powers and duties, and the
provision of public notice.
CARRIED
General Committee recommends:
THAT the report entitled “Amendments to the Municipal Act, 2001 –
Municipal Statute Law Amendment Act” be received for information, and
that staff be directed to undertake a review of existing policies with a view
to updating them to reflect the amended legislation in the future.
CARRIED
General Committee recommends:
THAT staff be directed to investigate further into the possibility of jointly
retaining an Investigator with other municipalities in York Region, and
report back to Council at a future date.
CARRIED
15. LS07-008 – Wildlife Park Buffer Planting, Tender LS2007-07
General Committee recommends:
THAT Tender LS2007-07 be awarded to S & F Excavating Ltd. in the
amount of $179,609.00 for the Wildlife Park Buffer Planting in East Aurora
Wetland Complex; and
THAT a letter be forwarded to Mr. Tomlinson from the Mayor’s Office,
thanking him for his contributions.
CARRIED
16. FS07-016 – 2007 Fees and Charges By-law
General Committee recommends:
THAT the 2007 Fees and Service Charges for licences and services
itemized on the attached schedules be approved; and
THAT appropriate notice be given, as prescribed in the Notice By-law, that
Council intends to enact By-law 4907-07.F at the April 24, 2007 meeting.
CARRIED
General Committee Report No. 07-19 Page 8 of 9
Wednesday, April 4, 2007
17. FS07-017 – C.N. Watson and Associates Request for Additional Billing
General Committee recommends:
THAT C.N. Watson and Associates be paid an additional $9,500. for the
work completed on the Town of Aurora’s DAAP Review; and
THAT the funds be taken from the Building Department Operational
Reserve.
CARRIED
18. LS07-010 – Sheppard’s Bush Artificial Turf Installation - Tender LS2007-16
General Committee recommends:
THAT Tender LS2007-16 be awarded to Defargo Sports Surfacing Inc. in
the amount of $379,960.00 not including G.S.T. for the Supply, Delivery
and Installation of Artificial Turf at Sheppard’s Bush Conservation area.
CARRIED
General Committee recommends:
THAT the meeting be extended past 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
20. Correspondence from Councillor Chris Emanuel – Town of Newmarket
Re: Appointment of Citizen Member to the Fire Master Plan Review
Committee
General Committee recommends:
THAT the Town of Aurora advertise for a citizen appointment to review the
Fire Master Plan; and
THAT the Aurora and Newmarket Joint Council Committee – Central York
Fire Services members interview and put forward a recommendation for
the citizen appointment.
CARRIED
IX CLOSED SESSION
General Committee recommends:
THAT the closed session pertaining to a property matter be deferred to the
April 10, 2007 Council meeting.
CARRIED
General Committee Report No. 07-19 Page 9 of 9
Wednesday, April 4, 2007
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:40 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-19 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 10,
2007, WITH THE EXCEPTION OF ITEM 2, WHICH WAS DISCUSSED AND ADOPTED
AS AMENDED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK