MINUTES - General Committee - 20070416 TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-20
Holland Room
Aurora Town Hall
Monday, April 16, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Granger, MacEachern, McRoberts and
Wilson.
MEMBERS ABSENT Councillors Gaertner and Marsh
OTHER ATTENDEES Chief Administrative Officer, Director of Financial
Services/Treasurer, Financial Analyst/Budget
Supervisor and Administrative Co-ordinator/Deputy
Clerk
Mayor Morris called the meeting to order at 7:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared a pecuniary interest in capital project #31044
2007 Sidewalk Reconstruction – Centre Street and Catherine Avenue, as he
resides in the area.
Councillor McRoberts declared a pecuniary interest in capital project #31060
Northeast Quadrant Traffic Calming, as he resides in the area.
Councillor McRoberts declared a pecuniary interest in capital project #73031
Lions Park Rehabilitation, as he resides in the area.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda, with the following additional items, be approved:
Request from Ms Rebecca Beaton for delegation status
NEW ITEM 9 - Memorandum from the Director of Public Works
Re: Smart Commute Central York Program
NEW ITEM 10 – Summary of Staff Complement
NEW ITEM 11 - Request from Mayor Morris to reschedule the April
26, 2007 Special General Committee Meeting (if required)
CARRIED
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Monday, April 16, 2007
II DELEGATIONS
a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Review of the Budget Updates
Mr. Gutteridge provided the Committee with an overview of the
amendments to the budget as a result of the budget deliberations.
General Committee recommends:
THAT the delegation by the Director of Financial Services/ Treasurer be
received for information purposes.
CARRIED
b) Ms Rebecca Beaton
Ms Beaton was not in attendance.
III CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Report on Staff Complement
General Committee recommends:
THAT the summary of staff complement be received for information.
CARRIED
2. Memorandum from the Director of Financial Services/Treasurer
Re: Soccer Bubble Tax Selection
General Committee recommends:
THAT memorandum from the Director of Financial Services/Treasurer
regarding the Soccer Bubble tax selection be referred to staff for a report
for an opinion as to whether the agreement can be readdressed, outlining
how the taxation issue was over-looked in the terms of the agreement as
well as how the matter will be addressed in future agreements.
CARRIED
3. Economic Development Division
General Committee recommends:
THAT information regarding the Economic Development Division be
received.
CARRIED
4. Review of the Council Committee Budgets
Mayor and Councillors Operating Budget
General Committee recommends:
THAT $1,500 be allocated in the Public Works Operating Budget for the
Anti-Litter program; and
Special General Committee Meeting No. 07-20 Page 3 of 6
Monday, April 16, 2007
THAT any donation received for the Anti-Litter program be allocated to this
account.
CARRIED
a) Accessibility Advisory Committee
General Committee recommends:
THAT the Accessibility Advisory Committee operating budget be received
for information purposes.
CARRIED
b) Heritage Advisory Committee of Aurora
General Committee recommends:
THAT the Heritage Advisory Committee of Aurora operating budget be
received for information purposes.
CARRIED
c) Economic Development Advisory Committee
General Committee recommends:
THAT the Economic Development Advisory Committee operating budget
be received for information purposes; and
THAT an additional $2,400 be approved for the Economic Development
Advisory Committee.
CARRIED
d) Environmental Advisory Committee
General Committee recommends:
THAT the Environmental Advisory Committee operating budget be
received for information purposes.
CARRIED
e) Yonge Street Commercial Area Sub-Committee
General Committee recommends:
THAT the $3,400 for the Yonge Street Commercial Area Sub-Committee
remain in the operating budget.
CARRIED
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Monday, April 16, 2007
f) Council Programs
Internal Grants
General Committee recommends:
THAT the internal grants in the Council Programs be reallocated to
Leisure Services operating budget.
CARRIED
General Committee recommends:
THAT the balance of the Council Programs operating budget be received.
CARRIED
5. Memorandum from the Director of Public Works
Re: Smart Commute Central York Program (Additional Item)
General Committee recommends:
THAT the memorandum from the Director of Public Works regarding the
Smart Commute Central York Program be received for information
purposes.
CARRIED
6. Review and Recommendation of 2007 Capital Budget
and
7. Review and Recommendation of 2007 Operating Budget
Councillor McRoberts did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
Project 31044 – 2007 Sidewalk Reconstruction - Centre Street and
Catherine Avenue
General Committee recommends:
THAT Project 31044 – 2007 Sidewalk Reconstruction - Centre Street and
Catherine Avenue remain in the 2007 Capital Budget.
DEFEATED
General Committee recommends:
THAT the meeting be extended beyond 10:30 p.m. to address the remaining
agenda items.
CARRIED
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Monday, April 16, 2007
Project 31043 – Old Yonge Street Sidewalk Extension
THAT Project 31043 – Old Yonge Street Sidewalk Extension remain in the
2007 Capital Budget.
CARRIED
Project 72057 – Aurora Seniors’ Centre – Road Sign
THAT Project 72057 – Aurora Seniors’ Centre – Road Sign remain in the
2007 Capital Budget at an upset cost of $20,000.
CARRIED
Project 72044 – Aurora Seniors’ Centre Awning
THAT Project 72044 – Aurora Seniors’ Centre Awning be included in the
2007 Capital Budget at an upset cost of $40,000.
CARRIED
Project 72060 – Aurora Seniors’ Centre – Stairs/Ramp from Back Deck
THAT Project 72060 – Aurora Seniors’ Centre – Stairs/Ramp from Back
Deck be included in the 2007 Capital Budget.
CARRIED
Project 73003 – Parkland Acquisition
THAT Project 73003 – Parkland Acquisition in the amount of $2,000,000,
financed through the obligatory reserves with no impact on the tax levy,
remain in the 2007 Capital Budget.
DEFEATED
General Committee recommends:
THAT the 2007 Capital Budget, as identified be approved; and
THAT the 2007 Operating Budget, be approved.
AMENDMENT: Upon the question of the adoption of the
recommendation:
General Committee recommends:
THAT the operating costs of 52 Victoria Street and 56 Victoria Street in the
amount of $21,300 remain in the 2007 Operating Budget.
AMENDMENT CARRIED
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Monday, April 16, 2007
AMENDMENT: Upon the question of the adoption of the
recommendation:
General Committee recommends:
THAT the 2007 Operating Budget include the alternative energy source for
Town Hall in the amount of $21,000.
AMENDMENT CARRIED
The recommendation was CARRIED AS AMENDED.
8. Recommend Budget By-law be Prepared and Presented April 24, 2007
General Committee recommends:
THAT the 2007 Capital and Operating Budgets be presented at the April 24,
2007 Council meeting for adoption.
CARRIED
9. Request from Mayor Morris to Reschedule the April 26, 2007 Special
General Committee Meeting (if required) (additional item)
The Committee received the request from Mayor Morris to reschedule the April
26, 2007 Special General Committee Meeting as the meeting is not required.
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:28 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-20 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
APRIL 24, 2007.
___________________________ _________________________________
PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK