MINUTES - General Committee - 20070320
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-16
Council Chambers
Aurora Town Hall
Tuesday, March 20, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Mayor Morris,
Councillors Buck, Gaertner, Granger, Marsh,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor, Manager of Development
Planning and Council/Committee Secretary.
Councillor Collins-Mrakas called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Marsh declared an interest in item 5 due to her spouse’s employer
being named as an applicant and did not take part in or vote on any questions in
this regard or attempt in any way to influence the voting on such questions.
Councillor Wilson declared an interest in item 7 due to a client relationship and
did not take part in or vote on any questions in this regard or attempt in any way
to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additions, be approved as presented:
Delegation b) – Mr. Prakash David, SmartCentres
Re: Item 17 - PL07-021 – Site Plan Application and Implementing
Zoning By-law Amendment
Whitwell Developments Limited (SmartCentres) –
Wal-Mart
Delegation c) – Mr. Sotiri Stouraitis, AAA Aurora York Taxi
Re: Item 15 – CS07-015 – Taxi By-law Amendment - Brokerages
Replacement Page 2
Traffic Safety Advisory Committee Meeting Minutes – March 7, 2007
General Committee Report No. 07-16 Page 2 of 9
Tuesday, March 20, 2007
NEW ITEM 18 - Added to Agenda by Councillor Granger
Correspondence from York Region Condominium Corporation
Re: Item 14 - CS07-016 – Council Pending List
Closed Session – Legal Matter
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 07-12, February 20, 2007
Special General Committee Meeting Minutes, 07-13, February 22, 2007
General Committee recommends:
THAT the General Committee Meeting minutes 07-12 and the Special
General Committee Meeting minutes 07-13, be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 7, 8, 9, 10, 12, 13, 14, 15, 16, 17 and 18 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
6. PL07-024 – Planning Applications Status List
THAT the Planning Applications Status List be received for information.
11. Correspondence from Natural Resources Canada
Re: New Program for Energy Conservation in Construction of Affordable
Housing
THAT the correspondence from Natural Resources Canada regarding a
new program for energy conservation in the construction of affordable
housing be received for information.
CARRIED
General Committee Report No. 07-16 Page 3 of 9
Tuesday, March 20, 2007
VI NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
Councillor Gaertner inquired when an update on the Municipal Act changes will
occur to which the Town Solicitor responded that an email was provided to the
Mayor and Members of Council by the Chief Administrative Officer today and that
a report is scheduled to be on the next General Committee agenda.
Councillor Gaertner requested information regarding the resurfacing of tennis
courts, which was estimated at $150,000 and came in at under $100,000, to
which the Director of Leisure Services responded that a report is scheduled to be
brought to the March 27, 2007 Council meeting.
Councillor Gaertner advised that she would be bringing forward a Notice of
Motion suggesting that all presentations be done at Council meetings only.
Councillor Wilson congratulated staff in the Public Works Department on their
excellent work throughout the winter season.
Mayor Morris requested that the Director of Leisure Services provide details as to
why the slide at the Aurora Recreation Complex pool was not always operational
during the March Break.
VII DELEGATIONS
(a) Representatives from the Aurora Historical Society and
Lynch & Comisso Architects
Re: Item 3 – LS07-007 - Church Street School
Ms Helen Roberts, Ms Cathy Milloy, Ms Mary Ellen Lynch and Mr. Steve
Comisso addressed General Committee to provide a chronology of the
processes that were undertaken to bring the Church Street School to its current
state of repair, and to outline the plans for the future Aurora Heritage Centre.
General Committee recommends:
THAT the comments of the delegates be received for information and that
item 3 be brought forward for discussion.
CARRIED
3. LS07-007 – Church Street School
General Committee recommends:
THAT Council receive this report and presentation as information; and THAT Council approve, in principle, sufficient funding in the 2007 Capital
Budget to complete the renovations of Church Street School; and THAT staff report back to Council regarding the construction
administration process for the renovations; and THAT staff report back to Council regarding an amended agreement with
the Aurora Historical Society; and
THAT the Church Street School capital project #72059 be referred to
a future General Committee for a comprehensive report including the
following:
General Committee Report No. 07-16 Page 4 of 9
Tuesday, March 20, 2007
Justified expected capital costs
Related operational costs
Identify specific funding sources
Merits of a grant versus a capital project
Recommendations in terms of project management and
construction and future considerations; and
THAT the report reflect the feasibility of the Town being the primary
funder of the project; and
THAT staff continue the current discussions with the Historical
Society regarding the operating agreement; and
THAT the matter be brought back to a future Special General
Committee meeting.
CARRIED
(b) Mr. Prakash David, SmartCentres
Re: Item 17 - PL07-021 – Site Plan Application and Implementing
Zoning By-law Amendment - Whitwell Developments Limited
(SmartCentres) – Wal-Mart
(Added Item)
Mr. Prakash David addressed General Committee to provide a high level
overview of the design style planned for the site, indicating that a “main street”
type of feel would be the focus on all four sides of the building. Mr. David also
indicated that extra public amenities such as sitting areas, pergolas, walkways,
and concentrated landscaping will be dispersed throughout the site. Mr. David
indicated that SmartCentres is anxious to begin construction on May 1, 2007 with
the hope of completing the project during this year. Mr. David then introduced
the team of professionals who have worked on this project over the past 1.5
years and who were in attendance to answer any questions.
General Committee recommends:
THAT the comments of the delegate be received for information and that
item 17 be brought forward for discussion.
CARRIED
17. PL07-021 – Site Plan Application and Implementing Zoning
By-law Amendment
Whitwell Developments Limited (SmartCentres) –
Wal-Mart
Part of Lot 21, Concession 3
(Block 1 and Pt. Block 2, Plan 65M-3819)
Files D14-09-06 and D11-01-06
General Committee recommends:
THAT Implementing Zoning By-law 4896-07.D be enacted; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning and Development Services be authorized to execute
the site plan agreement between Whitwell Developments/ SmartCentres
and the Town of Aurora respecting the construction of Phase 1 of the
regional commercial shopping centre at the north east corner of
Wellington Street East and First Commerce Drive.
CARRIED
General Committee Report No. 07-16 Page 5 of 9
Tuesday, March 20, 2007
(c) Mr. Sotiri Stouraitis, AAA Aurora York Taxi
Re: Item 15 – CS07-015 – Taxi By-law Amendment - Brokerages
(Added Item)
Mr. Sotiri Stouraitis addressed General Committee in opposition of the proposed
amendment to the Taxi By-law, stating that it would result in a monopoly within
Aurora. Mr. Stouraitis requested that the matter be deferred in order to allow
more time for consultation between himself and staff.
General Committee recommends:
THAT the comments of the delegate be received for information and that
item 15 be brought forward for discussion.
CARRIED
15. CS07-015 - Taxi By-law Amendment - Brokerages
General Committee recommends:
THAT report CS07-015 regarding the licensing of taxi brokerages be
received; and
THAT staff consult with the delegate and bring back a report to the
May 1, 2007 General Committee meeting addressing issues identified
by the delegate including a monopoly and unlicensed vehicles.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 4 be brought forward for discussion.
CARRIED
4. PL07-015 – Application to Amend the Zoning By-law
Brookvalley Developments (Aurora) Ltd.
14425 Bayview Avenue, Aurora
Part of Lot 15, Concession 2, E.Y.S.
File D14-06-05
General Committee recommends:
THAT Council enact implementing Zoning By-law Amendment being By-
law 4891-07.D; and
THAT report PL07-015 be received as information.
CARRIED
General Committee recommends:
THAT item 5 be brought forward for discussion.
CARRIED
General Committee Report No. 07-16 Page 6 of 9
Tuesday, March 20, 2007
Councillor Marsh, having previously declared an interest in item 5, did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting on
such questions.
5. PL07-020 – Servicing Allocation Matrix
General Committee recommends:
THAT the attached Matrix for the Allocation of Servicing Capacity,
Appendix 1, be adopted by Council and used to determine applications
that may be considered for allocation.
CARRIED
General Committee recommends:
THAT item 14 be brought forward for discussion.
CARRIED
14. CS07-016 – Council Pending List
General Committee recommends:
THAT report CS07-016 – Council Pending List be received for information.
CARRIED
18. Correspondence from York Region Condominium Corporation
Re: Item 14 – CS07-016 – Council Pending List
(Added Item)
General Committee recommends:
THAT this matter be referred back to the Chief Administrative Officer to
provide resolution pertaining to the item on the Council Pending List under
“Open Forum” from the Council meeting on October 17, 2006 relating to
the lighting behind Canadian Tire.
CARRIED
General Committee recommends:
THAT item 7 be brought forward for discussion.
CARRIED
Councillor Wilson, having previously declared an interest in item 7, did not take part in
or vote on any questions in this regard or attempt in any way to influence the voting on
such questions.
7. LS07-006 – York Region Neighbourhood Services Inc.
General Committee recommends:
THAT Council authorize staff to continue with the existing agreement until
August 21, 2011 and commence termination procedures in accordance
with the agreement, when conditions merit.
CARRIED
General Committee Report No. 07-16 Page 7 of 9
Tuesday, March 20, 2007
1. TSAC07-01 – Traffic Safety Advisory Committee Meeting Minutes
March 7, 2007
General Committee recommends:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
March 7, 2007 meeting, as corrected, be received and the
recommendations contained therein be adopted.
CARRIED
2. EDAC07-01 – Economic Development Advisory Committee Meeting
Minutes – March 8, 2007
General Committee recommends:
THAT the Economic Development Advisory Committee Meeting minutes
from the March 8, 2007 meeting be deferred to the March 27, 2007
Council meeting.
CARRIED
8. ADM07-001– 2006 Annual Report
General Committee recommends:
THAT report ADM07-001 – 2006 Annual Report for the Town of Aurora be
deferred to the March 27, 2007 Council meeting in order for the 2006
Performance Measures Report Card to be included on the agenda.
CARRIED
9. Correspondence from Arlyn Balaban (Kaluski)
Re: Bill 171 – Social Workers Excluded from Psychotherapy Act
General Committee recommends:
THAT the correspondence from Arlyn Balaban regarding Bill 171 – Social
Workers Excluded from Psychotherapy Act, be received for information.
CARRIED
10. Correspondence from Toronto Police Service
Re: Special Olympics Ontario
General Committee recommends:
THAT the correspondence from Toronto Police Service regarding Special
Olympics Ontario be received for information.
CARRIED
General Committee Report No. 07-16 Page 8 of 9
Tuesday, March 20, 2007
12. Correspondence from Joe Bentolila, President, Aurora Minor Hockey
Association
Re: OHF Championships
General Committee recommends:
THAT the Director of Leisure Services bring back a report to the March 27,
2007 Council meeting regarding cost information pertaining to ice and pool
fees, whether the OHF will be charging entrance fees, whether fees are
being paid to the Aurora team by other participating teams, and what the
useage in the arena would be if the championships were not taking place
that weekend.
CARRIED
13. PW07-002 – Downtown Core Area Parking Study
General Committee recommends:
THAT report PW07-002 be deferred to the April 17, 2007 General
Committee meeting.
CARRIED
16. CS07-017 – Reschedule General Committee Meeting
General Committee recommends:
THAT the General Committee meeting of Tuesday, April 3, 2007 be
rescheduled to Wednesday, April 4, 2007 to accommodate a religious
holiday; and
THAT the Accessibility Advisory Committee meeting of Wednesday, April
4, 2007 be rescheduled to Wednesday, April 11, 2007.
CARRIED
IX CLOSED SESSION
Personal, Legal and Property Matters
General Committee recommends:
THAT this committee proceed into closed session to address personal,
legal and property matters.
CARRIED
General Committee Report No. 07-16 Page 9 of 9
Tuesday, March 20, 2007
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:26 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-16 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MARCH 27,
2007, WITH THE EXCEPTION OF ITEM NO. 5, WHICH WAS DISCUSSED AND
ADOPTED AS PREVIOUSLY PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK