MINUTES - General Committee - 20070326 TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-18
Holland Room
Aurora Town Hall
Monday, March 26, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Granger, MacEachern (until 10:42 p.m.),
Marsh, McRoberts and Wilson.
MEMBERS ABSENT Councillor Gaertner
OTHER ATTENDEES Chief Administrative Officer, Director of Financial
Services/Treasurer, and Administrative Co-
ordinator/Deputy Clerk
Mayor Morris called the meeting to order at 7:04 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared a pecuniary interest in capital project #31044
2007 Sidewalk Reconstruction – Centre Street and Catherine Avenue, as he
resides in the area. Councillor McRoberts did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor McRoberts declared a pecuniary interest in capital project #31060
Northeast Quadrant Traffic Calming, as he resides in the area. Councillor
McRoberts did not take part in or vote on any questions in this regard or attempt
in any way to influence the voting on such questions.
Councillor McRoberts declared a pecuniary interest in capital project #73031
Lions Park Rehabilitation, as he resides in the area. Councillor McRoberts did
not take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department with
the following additional items be approved:
Extract from General Committee meeting 07-12, February 20, 2007
Delegation (a) Mr. Harold Sellers, Executive Director, Oak Ridges Trail
Association
Re: The Moraine For Life Adventure Relay
Net Budget Increase - Comparisons
CARRIED
Special General Committee Meeting No. 07-18 Page 2 of 3
Monday, March 26, 2007
II DELEGATIONS
None
III CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Operating Budget Review
Administration
The Chief Administrative Officer provided the committee with a copy of the
organizational chart of the department and an overview of the CAO’s budget
including Legal Services, Communications/Marketing and Economic
Development.
General Committee recommends:
THAT a decision on the Economic Development Draft 2007 Operating
Budget be deferred until further information is obtained.
CARRIED
General Committee recommends:
THAT presentation and Draft 2007 Operating Budget of Administration
including Chief Administrative Officer division, Legal Services, Marketing
and Communications be received for information.
CARRIED
Council
The committee was advised that the 2007 Operating Budget for Council was
consolidated rather than separated into individual budget lines for the Mayor’s
Office and each member of Council.
General Committee recommends:
THAT the conference allowance be increased to $3,000 per Councillor;
and
THAT Administration Policy No. 57 be amended to reflect this increase.
CARRIED
General Committee recommends:
THAT the annual travel allowance of each Councillor be increased to
$1,500 annually; and
THAT Section 9 of By-law 4859-06 being the Council Remuneration By-
law be amended to reflect this increase.
CARRIED
Special General Committee Meeting No. 07-18 Page 3 of 3
Monday, March 26, 2007
General Committee recommends:
THAT sufficient funds be allocated for a full time administrative assistant,
at a junior level, to provide administrative support to Council.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
General Committee recommends:
THAT staff provide the full time equivalents (FTE) actual and authorized
figures, summarized by department, for the next budget meeting.
CARRIED AS AMENDED
General Committee recommends:
THAT the hour be extended to discuss the remainder the items of the
agenda.
CARRIED
Councillor MacEachern left the meeting at 10:42 p.m.
2. Memorandum from the Director of Financial Services
Operating Budget – 2007 – Draft 2 – Current Position
Levy Sheet for the Period 2007 - 2010
List of Changes to the Operating Budget
Capital List – Summary of Projects
The material listed above was distributed for information purposes.
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:48 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 07-18 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
APRIL 10, 2007.
___________________________ _________________________________
PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK