MINUTES - General Committee - 20070222
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-13
Holland Room
Aurora Town Hall
Thursday, February 22, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern (until
7:50pm), Marsh, McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Financial
Services/ Treasurer, Financial/Budget Analyst and
Administrative Co-ordinator/Deputy Clerk
Fire Chief, Budget Analyst, Deputy Treasurer
(Newmarket)
Mayor Morris called the meeting to order at 7:20 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department, with
the following additional item, be approved:
Fire Services Report 2007-03 as amended by the Joint Committee of
Council - 2007 Central York Fire Services Budget
CARRIED
Special General Committee Meeting No. 07-13 Page 2 of 4
Thursday, February 22, 2007
II DELEGATIONS
(a) Mr. John Molyneaux, Fire Chief
Fire Services Report 2007-03 as amended by the Joint Committee of
Council
2007 Central York Fire Services Budget
The Fire Chief provided the committee with an overview of the 2007 Capital and
Operating Budget for Central York Fire Services. The Chief advised that the ratio
of the budget was determined when the consolidation of the fire services took
place. As a result of the number of calls for both fire departments, it had been
determined that Newmarket would contribute 60% of the funding and Aurora
would contribute 40%. The Chief further advised that salary adjustments as a
result of the pending arbitration settlement were accounted for within the budget.
Councillor MacEachern left the meeting at 7:50 pm.
General Committee recommends:
THAT the delegation by the Fire Chief and report regarding development
charges and report Fire Services Report 2007-03 as amended by the Joint
Committee of Council regarding 2007 Central York Fire Services Budget
be received for information.
CARRIED
(b) Mr. John Gutteridge, Director of Financial Services/Treasurer
Mr. Gutteridge provided the committee with an overview of development charges
and report FS07-009 regarding the deferral of future development charges for the
Aurora Recreation Complex. The Director advised that the projections are for a
20 year period and the estimated build-out of the municipality is 2026.
General Committee recommends:
THAT the delegation by the Director of Financial Services/Treasurer
regarding development charges and report FS07-009 regarding the
deferral of future development charges for the Aurora Recreation Complex
be received for information.
CARRIED
III CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Draft 2 – 2007 Capital Budget
A complete replacement package of the 2007 Capital Budget including:
• Summary of Capital Projects (2007 – 2010)
• Revised Reserve and Reserve Fund Statement (2006 – 2010)
• Revised Capital Project – Analysis by Project Sheets (all 2007 projects)
General Committee recommends:
THAT the capital projects ranked priority one be approved in principle; and
THAT the capital projects ranked priority two be considered after
consideration of the Draft 2007 Operating Budget.
CARRIED
Special General Committee Meeting No. 07-13 Page 3 of 4
Thursday, February 22, 2007
General Committee recommends:
THAT the following deleted capital project be re-classified as projects
deferred to another year:
#73004 – page 52 – Former Hydro Building Renovation
#73074 – page 57 – Wellington Street East Urban Design
Features/Landscaping
#12006 – page 59 – Marketing Strategy Consultant
CARRIED
General Committee recommends:
THAT the Draft 2 – 2007 Capital Budget including the following material, be
received for information purposes:
• Summary of Capital Projects (2007 – 2010)
• Revised Reserve and Reserve Fund Statement (2006 – 2010)
• Revised Capital Project – Analysis by Project Sheets (all 2007 projects).
CARRIED
2. Memorandum from Director of Financial Services
Additional Information as Requested regarding Repaving of Town
Hall Parking Lot #73035 pg. 93 and New Vehicle Projects #71023
pg. 45 and 71024 pg. 61
General Committee recommends:
THAT the memorandum from the Director of Financial Services - Additional
Information as Requested regarding Repaving of Town Hall Parking Lot
#73035 pg. 93 and New Vehicle Projects #71023 pg. 45 and 71024 pg. 6,
be received for information purposes.
CARRIED
3. FS07-008 – Deferral of Future Development Charges for the Aurora
Recreation Complex
General Committee recommends:
THAT a new Obligatory Reserve Fund, to be known as the Indoor
Recreation Future Development Charges Reserve Fund, be established;
and
THAT Council recommend that Indoor Recreation Development Charge
Reserve Fund and the Indoor Recreation Future Development Charges
Reserve Fund be charged for all Development Charge eligible costs for
the New Recreation Complex; and
THAT the Treasurer be authorized to withdraw $304,456.00 from the
Indoor Recreation Development Charges Reserve Fund that represents
the 2006 debenture payment; and
THAT the $304,456.00 be deposited into the General Capital Reserve
Fund; and
THAT the Treasurer be authorized to expense the Indoor Recreation
Future Development Charges Reserve Fund with $320,544.00, which
represents the 2006 debenture payment; and
Special General Committee Meeting No. 07-13 Page 4 of 4
Thursday, February 22, 2007
THAT the $320,456.00 be deposited into the General Capital Reserve
Fund; and
THAT the Treasurer borrow $2,000,000 by way of promissory note, to the
Reserve Funds to pay expenses for the New Recreation Complex until
payment of pledge is received.
CARRIED
4. FS07-009 – 2007 Capital Budget
General Committee recommends:
THAT FS07-009 – 2007 Capital Budget be received for information
purposes.
CARRIED
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:15 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-13 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MARCH 6,
2007.
___________________________ _________________________________
PHYLLIS M. MORRIS, MAYOR K. EWART, DEPUTY CLERK