MINUTES - General Committee - 20070203
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-09
Holland Room
Aurora Town Hall
Saturday, February 3, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, McRoberts
and Wilson
MEMBERS ABSENT Councillor Marsh
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Public Works, Director of Financial
Services/Treasurer, Financial Analyst/Budget
Supervisor and Administrative Co-ordinator/Deputy
Clerk
Mayor Morris called the meeting to order at 9:00 am.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared a pecuniary interest in capital project #31044
2007 Sidewalk Reconstruction – Centre Street and Catherine Avenue as he
resides in the area. Councillor McRoberts did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor McRoberts declared a pecuniary interest in capital project #31060
Northeast Quadrant Traffic Calming, as he resides in the area. Councillor
McRoberts did not take part in or vote on any questions in this regard or attempt
in any way to influence the voting on such questions.
Councillor McRoberts declared a pecuniary interest in capital project #73031
Lions Park Rehabilitation, as he resides in the area. Councillor McRoberts did
not take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda, as circulated by the Corporate Services Department, with
the following additional items be approved:
Discretionary and Obligatory Reserve Funds Descriptions
Summary of Proposed Consultant Fees
2007 Budget Vehicle Requests (Replacements)
Special General Committee Report No. 07-09 Page 2 of 11
Saturday, February 3, 2007
Summary of 2007 Capital Projects – Above the Proposed Capital Funding
Line
CARRIED
Councillor Gaertner arrived at 9:10 a.m.
III DELEGATIONS
a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2007 Capital Budget
Mr. Gutteridge provided the committee with a status report and an
explanation of the impact of the changes made to date by Council and staff to
the proposed 2007-2010 Capital Budgets. Mr. Gutteridge gave the committee
an overview of the discretionary reserves and provided funding options for the
proposed capital projects.
General Committee recommends:
THAT the comments of the Director Financial Services/Treasurer be
received for information.
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Memo from Director of Financial Services
Re: Additional Information Requested as part of the 2007 Capital Budget
Deliberations
a) Summary of Capital Projects with Consulting Fees
b) Fleet Management Review, 2005
c) i) LS06-036 – Asphalt Parking at Factory Theatre
ii) LS03-033 – Theatre Aurora Lease Agreement
(Factory Theatre)
d) 2003 Culture and Recreation Master Plan
Capital Plan (2003 – 2012)
e) 2000 Culture and Recreation Master Plan (Table 8-2)
f) i) 2004 Report on Operating Costs for Soccer Fields
ii) Artificial Sports Field – Sheppard’s Bush (LS05-066)
iii) Correspondence with the Lake Simcoe Region Conservation
Authority regarding Artificial Sports Turf Facility, Sheppard’s Bush,
Aurora, Ontario
g) Alternative Uses of the Former Hydro Building (LS06-042)
h) Report from Shaheen & Peaker Limited, Consulting Engineers
Re: Monitoring Walls & Associated Works – Aurora Civic Building,
Aurora, Ontario
i) Memorandum from G. Whicher, Solicitor
Re: Town of Aurora Purchase from Aurora War Memorial Association
Special General Committee Report No. 07-09 Page 3 of 11
Saturday, February 3, 2007
j) April 2001 Employee Survey
k) Aurora Adopt-a-Park – Community Partnership Program
Agreement No. PKS-007-06
l) Summary of 2007 Capital Projects – Sorted by Department
m) Memorandum from the Director of Financial Services
Re: Mr. Prikryl Capital Budget Concerns
General Committee recommends:
THAT memorandum from the Director of Financial Services, regarding
additional information requested as part of the 2007 Capital Budget
Deliberations, be received for information.
CARRIED
2. Memorandum from Director of Financial Services
Re: Changes to 2007 Capital Budget Summary Sheets and Projects
(yellow pages)
General Committee recommends:
THAT the memorandum from the Director of Financial Services changes
to 2007 Capital Budget Summary Sheets and Projects (yellow pages) be
received for information purposes.
CARRIED
3. Correspondence from Mr. Dave Watson
Re: Council Remuneration
General Committee recommends:
THAT the correspondence from Mr. Dave Watson regarding Council
Remuneration be received for information.
CARRIED
4. 2007 Capital Projects – Council Direction – Items for Deletion
and
5. Discussion – Capital Projects to be Included in 2007
Project #72068 – page 1 – ARC Debt Repayment
General Committee recommends:
THAT Project #72068 – page 1 – ARC Debt Repayment be deferred until
the report from the Director of Financial Services is received.
CARRIED
Special General Committee Report No. 07-09 Page 4 of 11
Saturday, February 3, 2007
Project 73076 – page 18 – Pricing Policy Update
General Committee recommends:
THAT Project 73076 – page 18 – Pricing Policy Update be deleted from
the Capital Budget.
DEFEATED
Project 31039 – page 30 – Dunning Avenue Bus Loop Reconstruction
General Committee recommends:
THAT Project 31039 – page 30 – Dunning Avenue Bus Loop
Reconstruction be deleted from the Capital Budget.
CARRIED
Project 72058 – page 31 - Fitness Centre Expansion
General Committee recommends:
THAT Project 72058 – page 31 - Fitness Centre Expansion be deferred to
another year.
CARRIED
Project 73003 – page 37 – Parkland Acquisition
General Committee recommends:
THAT Project 73003 – page 37 – Parkland Acquisition be deleted from the
Capital Budget.
CARRIED
General Committee recommends:
THAT the committee recess at 11:35 a.m.
CARRIED
General Committee recommends:
THAT the committee reconvene at 11:45 a.m.
CARRIED
Project 73063 – page 35 – Mountain Bike Courses
General Committee recommends:
THAT Project 73063 – page 35 – Mountain Bike Courses be deleted from
the capital budget.
DEFEATED
Special General Committee Report No. 07-09 Page 5 of 11
Saturday, February 3, 2007
General Committee recommends:
THAT staff proceed with the development of one additional mountain bike
course.
CARRIED
General Committee recommends:
THAT the Town restore the Case Woodlot and Sheppard’s Bush.
.
DEFEATED
General Committee recommends:
THAT monitoring and by-law enforcement in the Case Woodlot and
Sheppard’s Bush remain as proposed in the budget.
CARRIED
General Committee recommends:
THAT the committee recess at 12:15 p.m.
CARRIED
General Committee recommends:
THAT the committee reconvene at 12:33 p.m.
CARRIED
Project 14021 – page 56 – Online Payments
General Committee recommends:
THAT Project 14021 – page 56 – Online Payments be deleted from the
capital budget.
CARRIED
Project 73074 – page 57 – Wellington Street East Urban Design Features/
Landscaping
General Committee recommends:
THAT Project 73074 – page 57 – Wellington Street East Urban Design Features/
Landscaping be deleted from the capital budget.
CARRIED
Special General Committee Report No. 07-09 Page 6 of 11
Saturday, February 3, 2007
Project 73058 – page 38 – Ada Johnson Park Construction
General Committee recommends:
THAT the splash pad component of Project 73058 – page 38 – Ada
Johnson Park Construction be deleted from the capital budget.
DEFEATED
Councillor McRoberts declared a pecuniary interest and did not take part in the
discussion or voting of the following item.
Project 31060 – page 40 – Northeast Quadrant Traffic Calming Plan
Implementation
General Committee recommends:
THAT Project 31060 – page 40 – Northeast Quadrant Traffic Calming Plan
Implementation be deferred pending a further study of the traffic impact on
the community directly north of the proposed area.
DEFEATED
Project 71001 – page 43 – Half Ton Pick-up Truck
General Committee recommends:
THAT Project 71001 – page 43 – Half Ton Pick-up Truck be deferred,
pending a further report on the fleet management on an integrated
approach to the operation of vehicles.
CARRIED
Project 73066 – page 46 – Seston Park Playground Replacement
General Committee recommends:
THAT Project 73066 – page 46 – Seston Park Playground Replacement
be deferred to another year.
CARRIED
Project 71023 – page 45 – Aurora Recreation Complex Truck and
Project 71024 – page 61 – Town Hall Truck
General Committee recommends:
THAT Project 71023 – page 45 – Aurora Recreation Complex Truck and
Project 71024 – page 61 – Town Hall Truck be deferred pending a further
report on the fleet management on an integrated approach to the
operation of vehicles.
CARRIED
Special General Committee Report No. 07-09 Page 7 of 11
Saturday, February 3, 2007
Project 73004 – page 52 – Former Hydro Building Renovation
General Committee recommends:
THAT Project 73004 – page 52 – Former Hydro Building Renovation be
deleted from the capital budget.
CARRIED
Project 73036 – page 54 – Lambert Willson Park, Driveway Repaving
General Committee recommends:
THAT Project 73036 – page 54 – Lambert Willson Park, Driveway
Repaving be moved below the capital budget priority line.
CARRIED
Project 12006 – page 59 – Marketing Strategy Consultant
General Committee recommends:
THAT Project 12006 – page 59 – Marketing Strategy Consultant be
deleted from the capital budget.
CARRIED
Project 14027 - page 41 – Water Meter Reading equipment Replacement
General Committee recommends:
THAT Project 14027 - page 41 – Water Meter Reading equipment
Replacement be deferred to 2008; and
THAT staff report back on servicing options.
CARRIED
Project 72059 – page 66 – Church Street School Renovations
General Committee recommends:
THAT two million dollars for Project 72059 - page 66 – Church Street
School Renovations remain in the capital budget so that staff can go
forward with the report requested at the January 20, 2007 Special General
Committee meeting.
DEFEATED
General Committee recommends:
THAT the report requested at the January 20, 2007 Special General
Committee meeting also reflect the feasibility of the Town being the
primary funder of the project.
CARRIED
Special General Committee Report No. 07-09 Page 8 of 11
Saturday, February 3, 2007
Project 14030 – page 70 – Capital Asset Management System
General Committee recommends:
THAT the budget amount for Project 14030 – page 70 – Capital Asset
Management System be reduced to $100,000 for the 2007 Capital
Budget.
CARRIED
Project 72027 – page 87 – Petch House Renovation/Relocation
General Committee recommends:
THAT Project 72027 – page 87 – Petch House Renovation/Relocation be
moved below the capital budget priority line; and
THAT staff research to determine if there are alternate locations that the
house can be moved to.
CARRIED
Project 73033 – page 90 – Aurora Community Arboretum Phase 1 of 10
General Committee recommends:
THAT Project 73033 – page 90 – Aurora Community Arboretum Phase 1
of 10 be moved above the capital budget priority line at a reduced amount
of $50,000.
CARRIED
Project 72056 – page 100 – ARC – Tables & Chairs
General Committee recommends:
THAT Project 72056 – page 100 – ARC – Tables & Chairs be moved
above the capital budget priority line; and
THAT staff also look at possible alternate sources of funding.
CARRIED
Project 13007 – page 103 – Highway 404/Wellington Street East Landmark
Entrance Feature
General Committee recommends:
THAT Project 13007 – page 103 – Highway 404/Wellington Street East
Landmark Entrance Feature be moved above the capital budget priority
line.
CARRIED
Special General Committee Report No. 07-09 Page 9 of 11
Saturday, February 3, 2007
Project 14022 – page 104 – Office Redesign – First Floor
General Committee recommends:
THAT Project 14022 – page 104 – Office Redesign – First Floor be moved
above the capital budget priority line.
CARRIED
Project 34213 – page 105 – Work’s Yard Building Renovations
General Committee recommends:
THAT Project 34213 – page 105 – Work’s Yard Building Renovations be
moved above the capital budget priority line.
DEFEATED
Project - 72045 - page 106 – H20 Treatment Plant – Aurora Recreation
Complex
General Committee recommends:
THAT Project - 72045 - page 106 – H20 Treatment Plant – Aurora
Recreation Complex be moved above the capital budget priority line.
CARRIED
Project 72049 – page 107 – Aurora Family Leisure Complex Aquatics
Lockers
General Committee recommends:
THAT Project 72049 – page 107 – Aurora Family Leisure Complex
Aquatics Lockers be moved above the capital budget priority line.
CARRIED
Project 73018 – page 108 – Billings Well Landscape Project
General Committee recommends:
THAT Project 73018 – page 108 – Billings Well Landscape Project be
moved above the capital budget priority line.
DEFEATED
Project 31042 – page 111 – Glass Drive Sidewalk
General Committee recommends:
THAT Project 31042 – page 111 – Glass Drive Sidewalk be moved above
the capital budget priority line.
CARRIED
Special General Committee Report No. 07-09 Page 10 of 11
Saturday, February 3, 2007
Project 72067 – page 114 – Town Hall Skylight Re-Glazing
General Committee recommends:
THAT Project 72067 – page 114 – Town Hall Skylight Re-Glazing be moved
above the capital budget priority line.
DEFEATED
Project 72065 – page 117 – Victoria Hall Roof
General Committee recommends:
THAT Project 72065 – page 117 – Victoria Hall Roof be moved above the
capital budget priority line.
DEFEATED
Project 72031 – page 127 - Council Office Space and Lounge Improvements
and
Project 72070 – page 128 – Council Administration Area
General Committee recommends:
THAT Project 72031 – page 127 - Council Office Space and Lounge
Improvements and Project 72070 – page 128 – Council Administration
Area be moved above the capital budget priority line.
CARRIED
Project 73082 – page 129 – Oak Ridges Moraine Land Trust
General Committee recommends:
THAT Project 73082 – page 129 – Oak Ridges Moraine Land Trust be
moved above the capital budget priority line at a reduced amount of
$5,000.00.
CARRIED
6. Discussion - Utilization of Discretionary Resources
General Committee recommends:
THAT the proposed amendments be rolled into the plan and staff report
back on possible funding options.
CARRIED
Special General Committee Report No. 07-09 Page 11 of 11
Saturday, February 3, 2007
V ADJOURNMENT
General Committee recommends:
THAT the meeting adjourn at 4:10 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-09 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY
13, 2007.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK