MINUTES - General Committee - 20070206
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-10
Council Chambers
Aurora Town Hall
Tuesday, February 6, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor Granger in the Chair; Mayor Morris
Councillors Buck, Collins-Mrakas, Gaertner,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT Councillor Marsh was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor Granger called the meeting to order at 7:03 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Item 12 - Terms of Reference – Traffic Safety Advisory Committee
Item 13 - Notice of Motion from Councillor Buck
Re: Town Documents
Replacement Page – Item 5 – PL07-008 – Figure 4 – page 148
Replacement Page – Item 10 – FS07-005 – page 170
General Committee considered the following amendment to the
recommendation:
THAT the following additional item be approved:
Closed Session – Personal Matters
CARRIED
The main recommendation was CARRIED AS AMENDED.
General Committee Report No. 07-10 Page 2 of 6
Tuesday, February 6, 2007
III APPROVAL OF THE MINUTES
Special General Committee Meeting Minutes, No. 07-01, January 2, 2007
Special General Committee Meeting Minutes, No. 07-02, January 4, 2007
General Committee Meeting Minutes, No. 07-03, January 9, 2007
Special General Committee Meeting Minutes, No. 07-04, January 9, 2007
Special General Committee Meeting Minutes, No. 07-05. January 11, 2007
Special General Committee Meeting Minutes, No. 07-06, January 16, 2007
Special General Committee Meeting Minutes, No. 07-07, January 20, 2007
General Committee Meeting Minutes, No. 07-08, January 23, 2007
General Committee recommends:
THAT the Special General Committee minutes of January 2, 2007,
meeting 07-01, Special General Committee minutes of January 4, 2007,
meeting 07-02, General Committee minutes of January 9, 2007, meeting
07-03, Special General Committee minutes of January 9, 2007, meeting
07-04, Special General Committee minutes of January 11, 2007, meeting
07-05, Special General Committee minutes of January 16, 2007, meeting
07-06, Special General Committee minutes of January 20, 2007, meeting
07-07, and General Committee minutes of January 23, 2007, meeting 07-
08 be approved.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 6, 7, 8 and 11 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
5. PL07-008 – Zoning By-law Amendment Application
Prato Estates Inc.
Part 1, 65R-25216, Part 3, 65R-25800 and
Part of Lot 22, Concession 2, EYS
File D14-15-06
THAT Council approve Implementing Zoning By-law Amendment being By-law
4884-07.D.
9. FS07-004 – Increase Final Water Meter Reading Fees
THAT effective April 1, 2007, the charge for final water meter reading
increase from $30.00 to $60.00, further that effective January 1, 2008 the
fee for final meter reading be $70.00
General Committee Report No. 07-10 Page 3 of 6
Tuesday, February 6, 2007
10. FS07-005 – Fees for Changes to Ownership
THAT effective April 1, 2007 the Town implement a $25.00 fee for
providing the service to ownership on the tax roll; and
THAT effective April 1, 2007 the Town implement a $25.00 fee for
providing the service for changes to ownership of water accounts.
CARRIED
VI NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
Notice of Motion from Councillor Buck
Re: Town Documents (Added Item)
Councillor Buck provided a Notice of Motion regarding Town Documents.
VII DELEGATIONS
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PW07-001 – Interim Contract for the Collection and Haulage of Collectable
Waste and Recyclables – May 1, 2007 – August 31, 2007
General Committee recommends:
THAT the interim contract for the collection and haulage of collectable
waste and recyclables for the period May 1, 2007 to August 31, 2007
inclusive, under the same terms and conditions as presently exist and as
outlined in report PW07-001, be awarded to Turtle Island Recycling
Corporation; and
THAT Council authorize the Mayor and Clerk to sign an agreement with
Turtle Island Recycling Corporation for the interim collection and haulage
of collectable waste and recycling in the Town of Aurora in general
conformity with report PW07-001 and that such signatures shall not occur
until the C.A.O. and Town Solicitor have reviewed and approved the
agreement; and
THAT the 2007 Draft Operating Budget be adjusted to reflect the resultant
waste management cost amendments as detailed in report PW07-001.
CARRIED
2. CS07-008 – Revised Terms of Reference - Committees
General Committee recommends:
THAT the Revised Terms of Reference for Statutory and Advisory
Committees, attached as Appendix #1 to report CS07-008, be approved.
General Committee considered the following amendment to the
recommendation:
THAT the last bullet point under the heading of Duties and Functions
within the Terms of Reference for the Economic Development Advisory
Committee not be omitted.
CARRIED
General Committee Report No. 07-10 Page 4 of 6
Tuesday, February 6, 2007
General Committee considered the following amendment to the
recommendation:
THAT the last paragraph under the heading of Staff Support within the
Terms of Reference for the Environmental Advisory Committee be
amended to read as follows:
The Director of Public Works, or a designate, will attend EAC meetings to
provide technical assistance to the committee.
CARRIED
General Committee considered the following amendment to the
recommendation:
THAT the memo from the Director of Planning and Development Services
regarding the Committee of Adjustment be received.
CARRIED
General Committee considered the following amendment to the
recommendation:
THAT the additional Item 12 – Terms of Reference – Traffic Safety
Advisory Committee be received.
CARRIED
The main recommendation was CARRIED AS AMENDED.
3. PL07-006 – Request for Street Names
Brookvalley Developments (Aurora) Ltd.
14425 Bayview Avenue
Part of Lot 15, Concession 2 EYS
Files D12-05-2A and D14-06-05
General Committee recommends:
THAT the following list of street names be allocated to the proposed
internal streets within the proposed Draft Plan of Subdivision, D12-05-2A,
Brookvalley Developments (Aurora) Limited.
Street “A” CARISBROOKE
Street “B” LONGTHORPE
CARRIED
4. PL07-007 – Release for Registration – Phase 3
Prato Estates Inc.
Part of Lot 22, Concession 2 EYS
File D12-01-5A
General Committee recommends:
THAT the Mayor and Clerk be authorized to execute a Subdivision
Agreement between The Corporation of the Town of Aurora and Prato
Estates Inc. in accordance with the draft approved conditions dated
August 3, 2001 and revised by order of the Ontario Municipal Board on
February 21, 2002, subject to the provision of financial payments and
securities as set out on Schedules "K" and "L" of the Agreement
substantially in the form attached; and
General Committee Report No. 07-10 Page 5 of 6
Tuesday, February 6, 2007
THAT the Mayor and Clerk be authorized to execute all documents
necessary to give effect to same.
General Committee considered the following amendment to the
recommendation:
THAT the Director of Planning obtain advice from the consultants and
report back to the next Council meeting regarding monitoring, the dredging
of ponds and possible cost recovery from the developer.
CARRIED
General Committee considered the following amendment to the
recommendation:
THAT the last paragraph of the main motion read as follows:
THAT the Mayor and Clerk be authorized to execute all documents
necessary to give effect to same, pending a staff report incorporating
the comments made by General Committee.
CARRIED
The main recommendation was CARRIED AS AMENDED.
6. Correspondence from the Municipality of Arran-Elderslie
Re: Section 24 of Bill 51 – Exempting Undertakings Related to
“Energy” from the Planning Act
General Committee recommends:
THAT the correspondence from the Municipality of Arran-Elderslie
regarding Section 24 of Bill 51 – Exempting Undertakings Related to
“Energy” from the Planning Act, be referred to staff for comment, including
any potential ramifications for Aurora.
CARRIED
7. Notice of Motion from Councillor Granger
(provided at January 16, 2007 Council meeting)
Re: The Establishment of a New Committee Called
Community Strategic PALS - (pooling alliances and linkages)
General Committee recommends:
WHEREAS the purpose of the formation of this new advisory committee is
to investigate and facilitate an educational knowledge based networking
service; and
WHEREAS the committee goal is to focus on identifying pooling alliances
and linkages that can lead to enhancing/developing key social and cultural
initiatives in the Aurora community which can directly benefit its people
and organizations;
THEREFORE BE IT RECOMMENDED THAT Council direct staff to assist
Councillor Granger in the completion of the possible overall terms of
reference and other applicable requirements within the next 60 days or
less and bring this information back to Council.
CARRIED
General Committee Report No. 07-10 Page 6 of 6
Tuesday, February 6, 2007
8. CS07-009 – Corporate Insurance Renewal
General Committee recommends:
THAT staff proceed with an RFP for the provision of insurance services for
the Town of Aurora.
CARRIED
11. Memo from Special Projects Coordinator
Re: Gateway Sign – Wellington Street East and Highway 404
General Committee recommends:
THAT the memo and report ADM06-017 regarding a gateway sign at
Wellington Street East and Highway 404 be received.
General Committee considered the following amendment to the
recommendation:
THAT the memo and report ADM06-017 be referred to the Economic
Development Advisory Committee; and
THAT staff prepare a cost estimate and details for this project, including
installation.
CARRIED
IX CLOSED SESSION
Personal Matters
General Committee recommends:
THAT this Committee proceed into closed session to address personal
matters.
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:30 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-10 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY
13, 2007.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK