MINUTES - General Committee - 20070123
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-08
Council Chambers
Aurora Town Hall
Tuesday, January 23, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Mayor Morris
Councillors Buck, Collins-Mrakas, Granger, Marsh,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary
Councillor Gaertner called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Delegation c) – Mr. Prakash David, Whitwell Developments
Re: Overview of Whitwell Developments project
Delegation d) – Ms Kelly Breedon, Mr. Walter Mestrinaro,
Mr. Jim Beesley
Re: Item 4 - PL07-002 – 313-321 Ridge Road – Aurora Cable
Internet Property By-law Compliance
Item 12 - Correspondence from Mr. Mark Osborne & Ms Aviva
Freeman-Osborne
Re: Pet Licensing
Item 13 - Correspondence from Mr. Walter Mestrinaro
Re: ACI
Item 14 - Memo from Director of Corporate Services
Re: Budget Meeting Dates
Item 15 - Additional material for item 1 – LS07-002
CARRIED
General Committee Report No. 07-08 Page 2 of 8
Tuesday, January 23, 2007
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, No. 07-01, January 2, 2007
Special General Committee Meeting Minutes, No. 07-02, January 4, 2007
General Committee Meeting Minutes, No. 07-03, January 9, 2007
Special General Committee Meeting Minutes, No. 07-04, January 9, 2007
General Committee recommends:
THAT the Special General Committee minutes of meetings 07-01, 07-02
and 07-04, and General Committee minutes of meeting 07-03 be deferred
to the January 30, 2007 Council meeting.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 8, 9, 10 and 11 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. LS07-002 – Pro-Shop Request for Proposal – New Recreation Complex
THAT Council authorize the Mayor and Clerk to enter into an agreement
with Rec Cycle and Sports for the pro shop services at the Aurora
Recreation Complex, based on the results from RFP LS2006-95, effective
February 1, 2007 for a five year term.
5. PL07-003 – Planning Applications Status List
THAT the Planning Applications Status List be received as information.
6. PL07-004 - Zoning By-law Amendment Application
Farland Properties
130 Industrial Parkway North
Part of Lot 103, Registered Plan 246
File D14-01-07
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-01-07, scheduled for the February 28,
2007 Public Planning Meeting.
General Committee Report No. 07-08 Page 3 of 8
Tuesday, January 23, 2007
7. CS07-001 – Animal Control Services Contract Renewal
THAT report CS07-001 be received; and
THAT preliminary budget approval be granted for the animal control
services contract with Kennel Inn Inc. for a one year contract, at a cost of
$164,500.
12. Correspondence from Mr. Mark Osborne & Ms Aviva Freeman-Osborne
Re: Pet Licensing
THAT the correspondence from Mr. Mark Osborne & Ms Aviva Freeman-
Osborne be received for information.
13. Correspondence from Mr. Walter Mestrinaro
Re: ACI
THAT the correspondence from Mr. Walter Mestrinaro be received for
information.
15. Additional material for item 1 – LS07-002
THAT the additional material for item 1 – LS07-002 be received for
information.
CARRIED
VI NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
Councillor Collins-Mrakas gave Notice of Motion regarding property crime and
graffiti within the Town of Aurora.
Mayor Morris requested Council’s opinion regarding her attendance at a York
Region retreat in Niagara-on-the-Lake.
General Committee recommends:
THAT Mayor Morris be authorized to attend the York Region retreat in
Niagara-on-the-Lake be supported.
CARRIED
Councillor Granger gave Notice of Motion regarding parking on Trillium Drive and
that he will present it on the next General Committee agenda.
VII DELEGATIONS
(a) Mr. Robert Cook, President, Ontario Waste Management Association
Re: Northern Six RFP No. CRFP-06-01 – Collection and Haulage of
Collectable Waste
Mr. Robert Cook addressed General Committee to request that Council
undertake a full review the RFP process and to suggest that the current RFP
process be terminated and a new process be implemented.
General Committee Report No. 07-08 Page 4 of 8
Tuesday, January 23, 2007
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends:
THAT the material from Ontario Waste Management Association (OWMA)
and correspondence from The Miller Group be referred to staff for a
response.
CARRIED
(b) Ms Carla Adams, Executive Director, Aurora Chamber of Commerce
Re: Item 9 - CS07-003 – New Sign By-laws
Ms Carla Adams addressed General Committee to express concern regarding
the prohibition of banner signs, the 200% fee increase for sign variances and
timeframe for removing election signs with a suggestion that it should be reduced
from 7 days to 3-4 days.
General Committee recommends:
THAT the comments of the delegate be received and that item 9 be
brought forward for discussion.
CARRIED
9. CS07-003 – New Sign By-laws
General Committee recommends:
THAT report CS07-003 on the proposed new Sign By-laws be received;
and
THAT the matter be referred to staff to bring back a revised report that
addresses the use of banner and inflatable signs, including size limits,
duration and location, as well as any other accompanying signage.
CARRIED
General Committee recommends:
THAT the timeframe to remove election signs be reduced from 7 days to 4
days.
CARRIED
(c) Mr. Prakash David, Whitwell Developments
Re: Overview of Whitwell Developments project
(Added Item)
Mr. Prakash David addressed General Committee to provide an overview of the
project at Highway 404 and Wellington Street East. Mr. David indicated that the
Wal-Mart store will include supermarket and department store components,
resulting in a 25% reduction in required space. Mr. David also presented drawings
of the area, stressing the high quality site plan and superior elevation of the Wal-
Mart store. Mr. David indicated a construction start date of May 2007, with an
opening of January 2008.
General Committee Report No. 07-08 Page 5 of 8
Tuesday, January 23, 2007
General Committee recommends:
THAT the comments of the delegate be received and that item 3 be
brought forward for discussion.
CARRIED
3. PL07-001 - Zoning By-law Amendment Application
Smart Centres
(formerly Whitwell Developments Limited)/ Wal-Mart
Part Block 2, Plan 65M-3819
File D14-09-06
General Committee recommends:
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-09-06, scheduled for the February 28,
2007 Public Planning Meeting.
General Committee considered the following amendment to the
recommendation:
THAT staff provide Council with all the background reports regarding the
Smart Centres (formerly Whitwell Developments Limited) Wal-Mart
project.
CARRIED
The main recommendation was CARRIED AS AMENDED.
(d) Ms Kelly Breedon, Mr. Walter Mestrinaro, Mr. Jim Beesley
Re: Item 4 - PL07-002 – 313-321 Ridge Road – Aurora Cable Internet
Property By-law Compliance
Ms Kelly Breedon, Mr. Walter Mestrinaro and Mr. Jim Beesley addressed
General Committee to request that ACI be required to meet all of the conditions
of the OMB decision regarding the wind turbines and storage container on Ridge
Road.
General Committee recommends:
THAT the comments of the delegates be received and that item 4 be
brought forward for discussion.
CARRIED
General Committee recommends:
THAT General Committee recess at 9:10 p.m.
CARRIED
General Committee recommends:
THAT General Committee reconvene at 9:20 p.m.
CARRIED
General Committee Report No. 07-08 Page 6 of 8
Tuesday, January 23, 2007
4. PL07-002 – 313-321 Ridge Road – Aurora Cable Internet Property
By-law Compliance
General Committee recommends:
THAT Report PL07-002, be received as information.
General Committee considered the following amendment to the
recommendation:
THAT staff contact Central York Fire Services to address concerns raised
by residents and report back in writing to Council.
CARRIED
General Committee considered the following amendment to the
recommendation:
THAT staff provide to residents, in writing, the definition of storage.
CARRIED
General Committee considered the following amendment to the
recommendation:
THAT Building Department staff, and/or designates, attend the ACI site
and evaluate the activities that are taking place, indicating any legal
issues.
CARRIED
General Committee considered the following amendment to the
recommendation:
THAT staff report back on the use of the generator contained in the
existing building and whether it complies with the Ministry of the
Environment regulations.
CARRIED
General Committee considered the following amendment to the
recommendation:
THAT the Mayor and CAO attempt to facilitate discussions between ACI
and the concerned residents, with a goal to achieve a resolution on this
matter.
CARRIED
General Committee Report No. 07-08 Page 7 of 8
Tuesday, January 23, 2007
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. PL06-127 – Request for Street Names
Mattamy (Aurora) Limited
(formerly Quaker Lundy Farms)
Part of Lot 25, Concession 2
Files D12-00-8A & D14-23-00
General Committee recommends:
THAT the following street name be allocated to the proposed internal
street within the proposed Draft Plan of Subdivision, D12-00-8A, Mattamy
(Aurora) Limited.
Street “A” KIDD
CARRIED
8. CS07-002 – 2007 Pet Licensing Fees
General Committee recommends:
THAT report CS07-002 entitled 2007 Pet Licensing Fees be received for
information; and
THAT appropriate notice be advertised in the Town’s Notice Board and
website regarding the proposed fee increases for 2007 pet licensing; and
THAT the proposed amending by-law be presented at the Council meeting
of February 13, 2007.
CARRIED
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
10. CS07-007 – Amendment to the Dog Licensing and Control By-law
General Committee recommends:
THAT the Town’s Dog Licensing and Control By-law 4747-05.P be
amended to prohibit dogs in certain Town parks and other Town property
where posted.
CARRIED
11. CS07-006 – Council Pending List
General Committee recommends:
THAT staff review all outstanding items from 2004 and report back
regarding the relevance or possible removal of items, as well as
recommended actions for items, by the end of March 2007.
CARRIED
General Committee Report No. 07-08 Page 8 of 8
Tuesday, January 23, 2007
14. Memo from Director of Corporate Services
Re: Budget Meeting Dates
General Committee recommends:
THAT the Town Clerk advertise for the following Special General
Committee meeting date to hold a Prioritization Session:
Thursday, February 15, 2007 at 7:00 p.m.; and
THAT the Town Clerk advertise for the following Special General
Committee meeting dates to review the 2007 budget:
Thursday, February 22, 2007 at 7:00 p.m.
Monday, March 5, 2007 at 7:00 p.m.
CARRIED
IX CLOSED SESSION
None
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:50 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-08 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JANUARY 30,
2007, WITH THE EXCEPTION OF ITEMS 4 AND 9, WHICH WERE DISCUSSED AND
ADOPTED AS AMENDED, AND ITEMS 8, 14 AND THE NEW BUSINESS ITEM
REGARDING THE YORK REGION RETREAT, WHICH WERE DISCUSSED AND
ADOPTED AS ORIGINALLY PRESENTED.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK