MINUTES - General Committee - 20070120
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-07
Holland Room
Aurora Town Hall
Saturday, January 20, 2007
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, McRoberts,
Marsh and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Public Works, Director of Financial
Services/Treasurer, Financial Analyst/Budget
Supervisor and Administrative Co-ordinator/Deputy
Clerk
Mayor Morris called the meeting to order at 9:00 am.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared a pecuniary interest in capital project #31044
2007 Sidewalk Reconstruction – Centre Street and Catherine Avenue as he
resides in the area. Councillor McRoberts did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor McRoberts declared a pecuniary interest in capital project #31060
Northeast Quadrant Traffic Calming, as he resides in the area. Councillor
McRoberts did not take part in or vote on any questions in this regard or attempt
in any way to influence the voting on such questions.
Councillor McRoberts declared a pecuniary interest in capital project #73031
Lions Park Rehabilitation, as he resides in the area. Councillor McRoberts did
not take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department
with the following additional items, be approved:
Delegation - Mr. Gordon Barnes
Re: Capital Project #31044 – 2007 Sidewalk Reconstruction – Centre
Street & Catherine Avenue
Outstanding Council Items Referred to 2007 Budget Deliberations
Projected 2006 – 2010 Reserve and Reserve Fund Statement
Special General Committee Report No. 07-07 Page 2 of 5
Saturday, January 20, 2007
Correspondence from Diane Schedlich regarding the relocation of the
gym from the Aurora Family Leisure Complex
III DELEGATIONS
a) Mr. Gordon Barnes
Re: Capital Project #31044 – 2007 Sidewalk Reconstruction – Centre
Street & Catherine Avenue
Mr. Barnes advised the committee that he conducted a survey of the
residents of the Historic District regarding the proposed sidewalk
reconstruction and received a 40% response. The consensus of the
survey was to keep the sidewalk at 1.2 metre width rather than the
recommended 1.5 meter width.
General Committee recommends:
THAT the comments of Mr. Barnes regarding Capital Project #31044 –
2007 Sidewalk Reconstruction – Centre Street & Catherine Avenue be
received and referred to the budget deliberations.
CARRIED
b) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: Proposed 2007 Capital Budget
With the assistance of Chief Administrative Officer and the staff present,
the committee reviewed the proposed 2007 Capital Budget.
General Committee recommends:
THAT the 12 month interest from the hydro account be retained in the
Council discretionary fund for the 2007 Budget.
CARRIED
Councillor Buck left the meeting at 10:45 am
General Committee recommends:
THAT the meeting recess for 15 minutes at 10:45 am.
CARRIED
General Committee recommends:
THAT the meeting reconvene at 11:00 am.
CARRIED
Special General Committee Report No. 07-07 Page 3 of 5
Saturday, January 20, 2007
General Committee recommends:
THAT the current replacement vehicles identified in the 2007 Capital
Budget be summarized in a consolidated report and shared usage; and
THAT a fleet management assessment report be developed and
presented at a future meeting that includes lease versus purchase
options and departmental multi use of all vehicles.
CARRIED
General Committee recommends:
THAT the meeting recess for 15 minutes at 12:05 pm.
CARRIED
General Committee recommends:
THAT the meeting reconvene at 12:20 pm.
CARRIED
General Committee recommends:
THAT staff circulate the previous report regarding the former Hydro
Building to Council for review; and
THAT staff also include a report that provides details in the proposed use
of the Hydro Building.
CARRIED
General Committee recommends:
THAT the Church Street School capital project #72059 be referred to a
future General Committee for a comprehensive report including the
following:
• Justified expected capital costs
• Related operational costs
• Identify specific funding sources
• Merits of a grant versus a capital project
• Recommendations in terms of project management and construction
and future considerations; and
THAT the Historical Society make a presentation at the General
Committee meeting; and
THAT staff continue the current discussions with the Historical Society
regarding the operating agreement.
CARRIED
General Committee recommends:
THAT the committee proceed into closed session to discuss a potential
land acquisition.
CARRIED
Special General Committee Report No. 07-07 Page 4 of 5
Saturday, January 20, 2007
The General Committee convened in a closed session at 4:38 pm.
General Committee recommends:
THAT the committee reconvene in open session.
CARRIED
The General Committee reconvened in an open session at 4:40 pm.
IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
2. Memorandum from the Director of Financial Services
Replacement Summary of Projects – Sorted by Priority Scoring and
Replacement Capital Budget – Analysis by Project
(yellow pages)
3. Memorandum from the Director of Financial Services
Additional Information Requested at the January 11, 2007 Meeting
4. Memorandum from the Director of Financial Services
Aurora Hydro Sale Investment Funds
(Council January 16, 2007 – Referred to Budget Deliberations)
General Committee recommends:
THAT items 2, 3 and 4 be received for information purposes.
CARRIED
General Committee recommends:
THAT discussion be held at the next meeting to prioritize the capital
budget in order to direct staff to provide an impact analysis.
CARRIED
General Committee recommends:
THAT the next budget meeting be held on February 3, 2007 at 9.00 am.
CARRIED
Special General Committee Report No. 07-07 Page 5 of 5
Saturday, January 20, 2007
General Committee recommends:
THAT the meeting adjourn at 5:00 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-07 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JANUARY 30,
2007.
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK