MINUTES - General Committee - 20060905
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 06-14
Council Chambers
Aurora Town Hall
Tuesday, September 5, 2006
ATTENDANCE
COMMITTEE MEMBERS Councillor Wallace in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Hogg, Kean and Morris.
MEMBERS ABSENT Councillors West and Vrancic were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor Wallace called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
New Delegation c) – Mr. Glyn Jones
Re: Item 21 - PL06-086- Proposed Plan of Subdivision
and Implementing Zoning By-law
Mattamy (Aurora) Limited
Formerly Quaker Lundy Farms
Part of Lot 25, Concession 2 EYS
Files D12-00-8A and D14-23-00
Revised Recommendation
For Item 1 - ADM06-014 – Funding of Regional Cancer Centre,
Southlake Regional Health Centre
Memo from the CAO
Re: Request that Item 1 - ADM06-014 be deferred to the first General
Committee meeting in January, 2007
General Committee Report No. 06-14 Page 2 of 12
Tuesday, September 5, 2006
New Item 25 - Letter from Mr. John Mascarin of Aird & Berlis LLP
Re: Item 21 - PL06-086- Proposed Plan of Subdivision
and Implementing Zoning By-law
Mattamy (Aurora) Limited
Formerly Quaker Lundy Farms
Part of Lot 25, Concession 2 EYS
Files D12-00-8A and D14-23-00
New Item 26 - Memo from the Director of Public Works
Re: Northeast Quadrant Traffic Calming Plan
CARRIED
III ADOPTION OF MINUTES
General Committee Report of May 9, 2006, Meeting Number 06-12 and
Special General Committee Report of June 27, 2006, Meeting Number 06-13
General Committee recommends:
THAT the General Committee Report of Meeting Number 06-12 and
Special General Committee Report of Meeting Number 06-13 be adopted
as printed and circulated.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 8, 10, 11, 16, 19, 21, 22, 24 and 26 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
9. BA06-011 – Request for Variance to Sign By-law 4622-04P
1472 Wellington Street East – Imperial Oil Ltd
THAT Council approve the proposed signage for the west elevation of the
convenience store to permit;
a) The “On The Wall” sign to extend beyond the extremities of the wall;
b) A second wall sign to advertise the Higgins and Burke self serve coffee
counter located within the store; and
c) An increase in total sign area from 19.87 square metres to 20.26
square metres; and
THAT Council approve the proposed signage for the Car Wash to permit;
a) The “Touchless Car Wash” sign on the south elevation to extend
beyond the extremities of the wall with an increase in total sign area
from 11.69 square metres to 12.87 square metres; and
b) A second wall sign on the west elevation at the car wash entrance
providing information to users.
General Committee Report No. 06-14 Page 3 of 12
Tuesday, September 5, 2006
12. PL06-108 – Application for Exemption from Part Lot Control
Royalcliff Homes Inc.
65M-3850 – Blocks 37 to 45 and 47
Barr Crescent, Zokol Drive and Martell Gate
File D12-PLC-02-06
THAT Council approve the request for exemption from Part Lot Control
made by Royalcliff Homes Inc. to divide the following Blocks on
Registered Plan 65M-3850 into separate lots; and
THAT Council enact By-law 4841-06.D.
13. PL06-109 – Site Plan Application
Geotech Ltd.
Block 9, Plan 65M-2718
229 Industrial Parkway North
File D11-16-06
THAT, subject to a satisfactory review by the Site Plan Review
Committee, the Director of Planning and Development Services be
authorized to execute a Site Plan Agreement between Geotech Ltd. and
the Town of Aurora respecting the development of an industrial building on
the subject lands (File D11-16-06).
14. PW06-035 – Machell Avenue – Regional Watermain Construction
and Reconstruction of Machell Avenue
THAT Council approve the advancement of the reconstruction of Machell
Avenue from 2010 to 2007 to coincide with the planned construction of a
Regional watermain along Machell Avenue; and
THAT Council authorize staff to engage a consultant for the design of the
reconstruction of Machell Avenue as soon as possible; and
THAT Council authorize the expenditure of funds in the amount of
$630,000 for this project, comprised of $300,000 from the Municipal
Capital Reserve, $275,000 from the Sewer/Water Reserve, $25,000 from
the Storm Reserve, and $30,000 from the Public Works consulting
services account, for this project; and
THAT Council recommend to the next Council that the funds allocated
from the Municipal Capital Reserve be repaid to the Reserve from the
general Capital Budget in 2010; and
THAT copies of this report and Council’s decision be delivered to all
residents and businesses along Machell Avenue.
15. PW06-040 – Contract Award - RFP No. PW2006-Class Environmental
Assessment and Detail Design for the Retrofit of SWM
Facilities C1 and SW2/SW3 and Erosion Analysis of the
Creek Downstream of Facility SW2
THAT the Director of Public Works be authorized to sign an Engineering
Agreement with Totten Sims Hubicki Associates for the provision of
consulting services for the Class Environmental Assessment and Detail
Design for the Retrofit of SWM Facilities C1 and SW2/SW3 and Erosion
Analysis of the Creek Downstream of Facility SW2 at a cost of
$83,040.00.
General Committee Report No. 06-14 Page 4 of 12
Tuesday, September 5, 2006
17. PW06-048 – Joint Municipal Waste Diversion Strategy
THAT Council endorse the Joint Municipal Waste Diversion Strategy as
described in Report PW06-048; and
THAT Council endorse the goal to divert a minimum of 65% of its waste
from landfill; and
THAT Report No. PW06-048 be referred to the Environmental Advisory
Committee for their information.
18. PW06-046 – Northern 6 Municipalities Joint Waste Collection
Contract – Results of Request for Proposals
THAT RFP No. CRFP–06-01 for the “Collection and Haulage of
Collectable Waste” be awarded to Turtle Island Recycling Corporation;
and
THAT Council authorize the Mayor and Clerk, in concert with the other five
municipalities of the Northern 6 Municipalities of York Region, to sign an
agreement with Turtle Island Recycling Corporation for the collection and
haulage of collectable waste in the Town of Aurora substantially in
conformity with Report PW06-046 and RFP No. CRFP-06-01 and that
such signatures shall not occur until the C.A.O. and Town Solicitor have
reviewed and approved the agreement; and
THAT upon execution of the agreement staff be authorized to proceed
with implementation of the transition of waste collection contractors
including the initiation of source separated organics collection for
September 2007; and
THAT funds in the amount of $5,000 be contributed to hiring a consultant
to assist with implementation of the new waste collection contract and
kitchen organics collection in September 2007, such funds to come from
the 2006 Waste Collection budget; and
THAT Report PW06-046 be referred to the Environmental Advisory
Committee for information.
20. Petition from Concerned Residents of Wellington Street West
Re: Review of Official Town Plan for Wellington Street West Corridor
(Correspondence added to agenda by Councillor Vrancic)
THAT the correspondence be received and referred to the Director of
Planning and Director of Corporate Services.
23. LS06-036 – Asphalt Parking Lot at Factory Theatre
THAT Tender LS2006-64 for asphalt resurfacing of Factory Theatre not be
awarded and the Project and Budget be re-considered as part of the 2007
Capital Budget.
25. Letter from Mr. John Mascarin of Aird & Berlis LLP - ADDED ITEM
Re: Item 21 - PL06-086- Proposed Plan of Subdivision and
Implementing Zoning By-law
Mattamy (Aurora) Limited, Formerly Quaker Lundy Farms
Part of Lot 25, Concession 2 EYS
Files D12-00-8A and D14-23-00
THAT the correspondence be received for information.
CARRIED
General Committee Report No. 06-14 Page 5 of 12
Tuesday, September 5, 2006
VI NEW BUSINESS/GENERAL INFORMATION - COUNCILLORS
Councillor Kean extended his congratulations to Mr. Al White, who recently
celebrated his 90th Birthday.
Councillor Kean expressed his appreciation and congratulations to the Town’s
Special Events Coordinator, Shelley Ware, for the success of the first ever Movie
in the Park which took place on Wednesday, August 30, 2006. Councillor Kean
advised that this was a great event and that he hopes it will continue.
Councillor Morris gave Notice of Motion regarding citizen initiative to conserve
energy and control escalating energy costs.
Councillor Buck expressed concern that the televising of Council meetings has
been discontinued for the remainder of the election process, and she advised
that she would like to see the television coverage continue, uninterrupted, to
allow the residents to remain aware of ongoing Town business.
VII DELEGATIONS
a) Fire Chief John Molyneaux of Central York Fire Services
Re: Annual Report to Council
Fire Chief John Molyneaux provided a detailed report on the general status
and various activities of Central York Fire Services for 2005 and 2006. Chief
Molyneaux summarized the many factors in and around the community, such
as the increased focus on emergency preparedness initiatives and their effect
on the delivery of fire services, including response time, training programs,
public awareness and education programs.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
b) Ms Diana Dawson, President
Canadian Cancer Society - Holland River Unit
Re: The “Let’s Make Cancer History” Campaign
Ms Diana Dawson, President of the Canadian Cancer Society - Holland River
Unit, provided a presentation demonstrating the enthusiastic efforts of many
teams over the past 3 years who participated in the annual “Relay for Life” at
the Pickering College campus in Newmarket. Ms Dawson advised that the
event has enjoyed success since its inception, and has grown significantly
over the past 3 years. Ms. Dawson advised that the organizers are
considering adding a second “Relay for Life” to the schedule, and basing it
out of Aurora to allow a new location and a new base of residents to form
teams and participate in this event. Ms Dawson requested that the Town of
Aurora give consideration to the idea of holding a “Relay for Life” in Aurora,
assist in providing a location and supporting this event to help raise funds
toward finding a cure for cancer.
General Committee recommends:
THAT the comments of the delegate be received for information; and
THAT this request be referred to the Director of Leisure Services to
determine an appropriate level of support and location for holding the
“Relay for Life” in Aurora.
CARRIED
General Committee Report No. 06-14 Page 6 of 12
Tuesday, September 5, 2006
c) Mr. Glyn Jones
Re: Item 21 - PL06-086- Proposed Plan of Subdivision
and Implementing Zoning By-law
Mattamy (Aurora) Limited
Formerly Quaker Lundy Farms
Part of Lot 25, Concession 2 EYS
Files D12-00-8A and D14-23-00
Mr. Glyn Jones appeared before the Committee to express his concern
regarding the subject Plan of Subdivision proposed to go in on the property
abutting his lands to the West. Mr. Jones advised that the proposed daylight
triangle, which appears on the maps attached to report PL06-086 appears to
be located on his property, therefore he requested that no consideration be
given to that feature until he has been properly consulted about the use of that
portion of his land. Mr. Jones also expressed concern regarding the lack of
consideration being given to the provision of sound and light buffering between
his property and the proposed “Street A”. Mr. Jones also expressed concern
regarding lifespan of the existing well on his property and advised that he
would like to see provisions made for future water servicing to his property in
conjunction with the development of the subject proposal.
General Committee recommends:
THAT the comments of the delegate be received for information, and that
Item 21 be brought forward for consideration at this time.
CARRIED
21. PL06-086 – Proposed Plan of Subdivision and Implementing Zoning By-law
Mattamy (Aurora) Limited, Formerly Quaker Lundy Farms
Part of Lot 25, Concession 2 EYS
Files D12-00-8A and D14-23-00
General Committee recommends:
THAT this matter be referred to staff for a report that addresses the
concerns outlined by Mr. Glyn Jones in his delegation.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT items 7, 1, 2, 5, 6 and 8 be brought forward for consideration.
CARRIED
7. Motion from Councillor Buck and Councillor Wallace
Re: The Heritage Centre
(Notices of Motion were given at August 22, 2006 Council Meeting)
General Committee recommends:
THAT the motion be referred to the CAO to meet with the Aurora Heritage
Society and bring back a revised motion to Council for consideration.
CARRIED
General Committee Report No. 06-14 Page 7 of 12
Tuesday, September 5, 2006
1. ADM06-014 – Funding of Regional Cancer Centre - Southlake
Regional Health Centre
(Referred from August 22, 2006 Council meeting)
General Committee recommends:
THAT Report ADM06-014 - Funding of Regional Cancer Centre -
Southlake Regional Health Centre, be referred to the first General
Committee meeting in January, 2007.
CARRIED
2. Motion from Councillor West
Re: Position of Mayor
(Notice of Motion was given at August 22, 2006 Council Meeting)
General Committee recommends:
WHEREAS the position of Mayor for the Town of Aurora is
expected to fulfill the duties and expectations as Head of Council,
which include:
To act as chief executive officer of the municipality
To preside over Council meetings
To provide leadership to the Council
To represent the municipality at official functions
To carry out the duties of the Head of Council as specified in
any Act; and
WHEREAS the Mayor for the Town of Aurora serves as the signing
officer for the Corporation with respect to legal documents and by-
laws; and
WHEREAS the Mayor for the Town of Aurora is expected to be
accessible in person and by phone and e-mail communication to
residents; and
WHEREAS the Mayor for the Town of Aurora may sit as an ex-
officio member of all Council committees and boards; and
WHEREAS the Mayor for the Town of Aurora is recognized for the
time required and commitment expected to fulfill these duties for
the Town at a salary of $48,500, health benefits, automobile
stipend and participation in the OMERS pension plan; and
WHEREAS the Mayor for the Town of Aurora represents the Town
at Regional Council and sits on Regional Committees; and
WHEREAS the Mayor for the Town of Aurora is recognized for the
time required and commitment expected to fulfill these duties at the
Region on behalf of the Town with an additional salary of $43,500
and participation in the OMERS pension plan; and
WHEREAS the Mayor for the Town of Aurora represents the Town
at other Greater Toronto Area groups such as the GTA Mayor’s and
Chairs, Provincial and Federation Associations and meetings;
THEREFORE BE IT RESOLVED THAT the position of Mayor for
the Town of Aurora be recognized as a full time position with the
expectation that anyone filling this position be committed to this
position only and no other full time or significant employment
responsibility.
CARRIED
General Committee Report No. 06-14 Page 8 of 12
Tuesday, September 5, 2006
5. Motion from Councillor Buck
Re: Recipients of the 2006 Arts and Culture Awards
(Notice of Motion was given at July 11, 2006 Council Meeting)
General Committee recommends:
WHEREAS the following are the recipients of the 2006 Town of
Aurora Arts and Culture Awards:
Aurora High School:
Lindsay Nassler
Heather Holmes
Marie Ashbourne
Cardinal Carter high School:
Jennifer Segan
THEREFORE BE IT RESOLVED THAT the Town of Aurora
congratulates the recipients of the awards and looks forward to
seeing their names in lights or otherwise coming to prominence;
AND FURTHER BE IT RESOLVED:
THAT the founders of the Award the Merkur Family owners and
operators of the Aurora Shopping Centre, as well as Mr. Joe
Lebovic, be informed of the recipients’ names and receive the
appreciation of the Town of Aurora for their stalwart support of over
thirty years of all of the arts and culture organizations in the Town
of Aurora; and
THAT public recognition of the recipients of these awards be
part of the corresponding agenda for the Town of Aurora
Council on an annual basis.
CARRIED
6. Motion from Councillor Buck
Re: Recipients of the 2006 Town of Aurora Governance Awards
(Notice of Motion was given at July 11, 2006 Council Meeting)
General Committee recommends:
WHEREAS the following are the recipients of the 2006 Town of
Aurora Governance Awards:
Aurora High School:
Michael Nemat
Nazia Khamissa
Cardinal Carter High School:
Kerry McLaven
Laura Carrigan
NOW THEREFORE BE IT RESOLVED:
THAT the Town of Aurora congratulates the recipients of the
Governance Awards and looks forward to recognizing their names
in future endeavours; and
THAT public recognition of the recipients of these awards be
part of the corresponding agenda for the Town of Aurora
Council on an annual basis.
CARRIED
General Committee Report No. 06-14 Page 9 of 12
Tuesday, September 5, 2006
8. FS06-025 – Investment Summary to July 31, 2006
(Referred from August 22, 2006 Council meeting)
General Committee recommends:
THAT Report FS06-025 be received for information; and
THAT, in the future, staff provide Investment Summary Reports on a
semi-annual basis.
CARRIED
Councillor Hogg left the meeting at 9:35 p.m.
3. Memo from the Chief Administrative Officer
Re: List of Outstanding Issues Pertaining to Library Square
(Referred from August 22, 2006 Council meeting)
General Committee recommends:
THAT an upset limit of $30,000 be approved, from the 2006 contingency
funds, in order to engage the services of an outside consultant to provide
a report on parking solutions in Library Square and the surrounding area.
CARRIED
4. Motion from Councillor Buck
Re: Re-Naming of the Arts and Culture Fund
(Notice of Motion was given at July 11, 2006 Council Meeting)
General Committee recommends:
THAT Council not support the proposed resolution regarding the Re-
Naming of the Arts and Culture Fund.
CARRIED
10. PL06-022 – Request for Street Names
Hallgrove Estates Inc.
Part of Lot 20, Concession 3
Files D12-00-2A and D14-06-00
General Committee recommends:
THAT the following list of street names be allocated to the proposed
internal streets within the proposed Draft Plan of Subdivision, D12-00-2A,
Hallgrove Estates Inc.
Street “A” Don Hillock
Street “B” Goulding
CARRIED
General Committee Report No. 06-14 Page 10 of 12
Tuesday, September 5, 2006
11. PL06-107 – Request for Street Names
MI Developments Inc.
Part of Lot 20, Concession 2
Files D14-19-03 and D07-03-3A
General Committee recommends:
THAT, the following list of street names be allocated to the proposed
internal streets within the proposed Draft Plan of Subdivision.
Street “A” Touch Gold
CARRIED
16. PW06-047 – Request for Topsoil Removal Permit – MI
Developments Inc. Aurora North Subdivision
General Committee recommends:
THAT Council authorize the issuance of a Topsoil Permit for the MI
Developments Inc. Aurora North Subdivision; and
THAT if Council approves the issuance of a Topsoil Permit for this site that
the permit be issued under the following conditions:
• Approval from internal Town departments of the Erosion and Sediment
control plans;
• Approval of the Lake Simcoe Region Conservation Authority of the
Erosion and Sediment Control plans; and
• Receipt of Draft Plan approval conditions from the Lake Simcoe
Region Conservation Authority.
DEFEATED
19. PL06-111 – Application for Minor Site Plan Approval
Regional Municipality of York – Bathurst St. Reservoir
Agent: MacViro Consultants attn. David Payne
Part Lot 72 and 73 Concession 1 WYS
File D11-20-06
General Committee recommends:
THAT Report PL06-111 be received as information; and
THAT staff report back to clarify the use of the funds by the Ontario
Heritage Foundation.
CARRIED
22. CS06-030– New Sign By-laws
General Committee recommends:
THAT the proposed draft sign by-laws attached as Appendix 1 & 2 be
received; and
THAT an Open House meeting be convened to receive public input on the
proposed by-laws; and
THAT notices be circulated in the Town’s Notice Board section of the
newspaper advertising the Open House; and
General Committee Report No. 06-14 Page 11 of 12
Tuesday, September 5, 2006
THAT copies of the new draft by-laws be circulated to the Economic
Development Advisory Committee and the Chamber of Commerce for
input; and
THAT the proposed by-laws including any amendments be presented to
the new Council in January 2007.
CARRIED
24. Resolution From Councillor Gaertner
Re: The York Centre for Children, Youth and Families
(Notice of Motion was provided at the July 11, 2006 Council meeting)
General Committee recommends:
WHEREAS the Ontario Children's Health Study reported that one in five
Ontarians under the age of 19 has a mental health disorder; and
WHEREAS The York Children's Centre has provided, free of charge for
the last 20 years, a range of therapeutic treatment and intervention
services for 1500 children, youth and their families who are experiencing
social, emotional, behavioural or mental health problems; and
WHEREAS additional accommodations are urgently required to meet the
expanding demand for children's mental health services as the population
of York Region grows at an extremely rapid rate; and
WHEREAS an accreditation team in June 2003 found that "these facilities
are below the quality found in most Children's Mental Health Centres and
create unnecessarily difficult conditions for staff and clients"; and
WHEREAS an expanded, consolidated and improved building on the
Leslie Street site will increase capacity to serve more children and youth,
provide shorter wait times for services, increase inter-agency collaboration
and partnership capability and result in an enhanced continuum of
community-based services; and
THEREFORE BE IT RESOLVED THAT the Town of Aurora implores the
Minister of Children and Youth Services, the Honourable Maryann
Chambers, to grant the funding requested by the York Centre for Children,
Youth and Families; and
THAT this motion be forwarded to the other York Region Municipalities for
their endorsement; and
THAT a copy of this motion be forwarded to the Honourable Greg
Sorbara and Premier Dalton McGuinty.
CARRIED
26. Memo from the Director of Public Works
Re: Northeast Quadrant Traffic Calming Plan
General Committee recommends:
THAT the Memo from the Director of Public Works regarding the
Northeast Quadrant Traffic Calming Plan be received for information.
CARRIED
General Committee Report No. 06-14 Page 12 of 12
Tuesday, September 5, 2006
IX CLOSED SESSION
Legal/Property Matters
General Committee recommends:
THAT property/legal matters be deferred to a future meeting.
CARRIED
X ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:25 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 06-24 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 12, 2006.
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK