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MINUTES - General Committee - 20060606 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 06-11 Council Chambers Aurora Town Hall Tuesday, June 6, 2006 ATTENDANCE COMMITTEE MEMBERS Councillor Vrancic in the Chair; Mayor Jones, Councillors Buck, Gaertner, Hogg, Kean, Morris, Wallace and West. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Community Planner, Director of Public Works, Director of Financial Services/Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor Vrancic called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Hogg declared an interest in Item 14 regarding Prato Estates Limited, by virtue of his spouse being employed by the subject company, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. II APPROVAL OF AGENDA General Committee recommends: THAT the content of the Agenda as circulated by the Corporate Services Department, with the following additional items, be approved: ADDITIONAL DELEGATION REQUESTS:  Delegation d) – Mr. John McIntyre - Re: Item 1  Delegation e) – Ms Linda Housser - Re: Item 1  Delegation f) – Ms Michelle Hanely-Kileeg - Re: Item 1  Delegation g) – Mr. Bob McRoberts - Re: Item 1  Delegation h) – Mr. Glyn Jones - Re: Item 6  Delegation i) – Mr. Jerome Dupont, President & Head Coach - Aurora Tigers Jr. A Hockey Club - Re: Item 10  Delegation j) – Mr. Mike Bissett, Land Use Planner, Whitwell Developments Limited - Re: Item 19 General Committee Report No. 06-11 Page 2 of 11 Tuesday, June 6, 2006 ADDITIONAL MATERIAL:  Petition and Articles from Residents on Spruce Street - Re: Item 1  Letter from Mr. Robert Elliott and Ms Susan M. Ball - Re: Item 1  Letter from the Owners of 16 Mark Street, Aurora - Re: Item 1  Letter from Mr. Davis Walker and Ms Kristen Kontor - Re: Item 1  Memo from the Chief Administrative Officer - Re: Item 3  Memo from the Director of Leisure Services - Re: Item 5  Correspondence from Mr. Steven Zakem, Aird & Berlis LLP - Re: Item 19 CARRIED General Committee recommends: THAT the In-Camera legal matter be considered in the open public meeting. DEFEATED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 21, 22, 23 and 24 were identified for discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to the Committee and staff be authorized to take all necessary action required to give effect to same: 9. CS06-025 – Parking By-law Amendment – Accessibility Parking Signage THAT the report on the proposed amendment to the Parking By-law be received for information; and THAT the proposed draft By-law be circulated to the Accessibility Advisory Committee for their review and comments. 20. PW06-029 – Award of Tender No. PW-2006-19 Supply and Delivery of Two 2007 Half-ton Pick-up Trucks THAT Tender No. PW-2006-19, Supply and Delivery of Two Full Size, Regular Cab, Two Wheel Drive, Long Box, 1/2 Ton Pick-up Trucks be awarded to Proper Ford Lincoln Limited, at the tendered price of $48,060.00. CARRIED General Committee Report No. 06-11 Page 3 of 11 Tuesday, June 6, 2006 V DELEGATIONS (a) Chief Armand LaBarge and Acting Superintendent Mark Tatz of the York Regional Police Re: Update on Priorities of the York Regional Police for the Upcoming Year Chief Armand LaBarge and Acting Superintendent Mark Tatz of the York Regional Police, provided a presentation called “Priorities in Policing” outlining the current services, concerns, priorities and initiatives facing the police force and the community in York Region. General Committee recommends: THAT the presentation by the York Regional Police Chief Armand LaBarge be received for information. CARRIED (b) Mr. Richard Roylance, 34 Rush Road Re: Light Trespassing in Rear Yards Mr. Richard Roylance of 34 Rush Road addressed the Committee to express concern with regard to the issue of light trespassing in rear yards. Mr. Roylance advised that his rear yard is being invaded with direct and intense lighting from the neighbouring home on a nightly basis. Mr. Roylance advised that the current by-law in place addressing issues only dealing with light trespassing directly into windows. Mr. Roylance advised that he and his wife have asked their neighbour to re-direct or hood the lights many times, and have attempted to resolve this issue in various ways to no avail. Mr. Roylance concluded by requesting that the another section be incorporated into the existing Property Standards By-law that compels the homeowner to ensure that any lighting be contained to one’s own property through the use of hooding, directional lighting and/or motion activated lighting. General Committee recommends: THAT the comments of the delegate be received and referred to the appropriate staff for a report back to Council. CARRIED (c) Ms Valerie Fleck Re: Item 1 - PL06-066 – Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary Ms Valerie Fleck of the Northeast Olde Aurora Ratepayers Association addressed the Committee to advise of the merit and value of establishing a Historical District in Northeast Old Aurora. Ms Fleck advised that the creation of this type of district is a distinct way to shape the future and preserve the individual historic character of the community. Ms Fleck advised that there are many such districts in Ontario with varying historical significance and representing many styles of architecture and streetscapes, emphasizing that no two districts are the same and each is distinct and has its own guidelines and plan. Ms Fleck advised that the most successful of the existing Heritage Districts are the ones which are neighbourhood driven, established from the support and involvement of residents in the communities they represent. Ms. Fleck advised that much of the success of this project is due to the involvement of the many residents who volunteered their time and efforts to help make this project happen for which she thanked them. General Committee Report No. 06-11 Page 4 of 11 Tuesday, June 6, 2006 Ms Fleck advised that this process has been a learning experience for her and many others and that full understanding of the value of this project and pride of the community will be key factors in helping all of the residents in this area appreciate the benefits of this district and work together to protect and care for it. Ms Fleck concluded by urging the Committee to recommend that Council approve the establishment of the Northeast Old Aurora Heritage Conservation District Plan and Boundary. (d) Mr. John McIntyre Re: Item 1 - PL06-066 – Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary Mr. John McIntyre advised that there are 73 Heritage Districts currently thriving in 23 municipalities across Ontario. Mr. McIntyre expressed his full support for this project and encouraged staff to attempt to meet with the few residents who are still opposed to the plan, to alleviate any of their fears or concerns and encourage their support, to facilitate the ongoing success of this community initiative. Mr. McIntyre advised that the restrictions within the plan are encouraged to protect the heritage features and are not strictly enforced but rather used as guidelines. Mr. McIntyre advised that virtually no penalties have been issued to date in relation to not conforming with the standards within a Heritage District Plan. (e) Ms Linda Housser Re: Item 1 - PL06-066 – Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary Ms Housser advised that she would prefer to present her delegation at the June 13, 2006 Council meeting. (f) Ms Michelle Hanely-Kileeg Re: Item 1 - PL06-066 – Approval of the Old Aurora Heritage Conservation District Plan and Boundary Ms Michelle Hanely-Kileeg addressed the Committee to advise that she has collected the signatures of 18 of her neighbours who are all in favour of the proposed Heritage Conservation District Plan and she emphasized that they all love their old homes and are enthusiastic about setting the Heritage District process into action. (g) Mr. Bob McRoberts Re: Item 1 - PL06-066 – Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary Mr. Bob McRoberts expressed his support for the Northeast Old Aurora Heritage Conservation District Plan and Boundary and advised of the pride and love that so many of his neighbours have for their distinct community. Mr. McRoberts advised that the residents of this area wish to keep the historical essence of their homes and their neighbourhood in tact and he added that this plan will act as a useful tool to assist in making that happen. General Committee recommends: THAT the comments of the delegates be received and that Item 1 be brought forward for discussion. CARRIED General Committee Report No. 06-11 Page 5 of 11 Tuesday, June 6, 2006 1. PL06-066 – Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary General Committee recommends: THAT report PL06-066 entitled “Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary”, dated June 6, 2006, be received; and THAT the proposed Northeast Old Aurora Heritage Conservation District Boundary be endorsed; and THAT the proposed Northeast Old Aurora Heritage Conservation District Plan including the District Study be endorsed; and THAT Council approve By-law 4804-06.D, being a By-law to establish a Heritage Conservation District Boundary for Northeast Old Aurora as defined under Part V, Section 41.0 of the Ontario Heritage Act, R.S.O., 1990, c.0.1, as amended; and THAT Council approve By-law 4809-06.D, being a By-law to adopt a Heritage Conservation District Plan for the district that is designated in By- law 4804-06.D, as defined under Part V, Section 41.1 of the Ontario Heritage Act, R.S.O., 1990, c.0.1, as amended; and THAT Council shall cause notice of the passage of By-laws 4804-06.D and 4809-06.D: a) to be served on each owner of property located in the heritage conservation district and on the Ontario Heritage Trust; b) to be published in a newspaper having general circulation in the municipality; and THAT applicable references in the Official Plan be addressed through a technical amendment; and THAT upon By-law 4804-06.D coming into effect, a report be brought forward to Council to repeal By-law 4776-06.D, being a By-law to establish a Heritage Conservation District Study Area for Northeast Old Aurora; and THAT upon By-law 4804-06.D, coming into effect, a public meeting be scheduled to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act for the purpose of harmonizing By-law 2213-78 as amended with the District Plan; and THAT the property owners and residents of Northeast Old Aurora be thanked for their interest in the establishment of a heritage conservation district in their neighbourhood; and THAT the Northeast Old Aurora Heritage Conservation District Advisory Sub-Committee be thanked for their efforts in support of the Northeast Old Aurora Heritage Conservation District Study. CARRIED General Committee Report No. 06-11 Page 6 of 11 Tuesday, June 6, 2006 General Committee recommends: THAT Item 2 be brought forward for consideration at this time. CARRIED 2. FS06-014 – Property Tax Reductions/Rebates for Heritage Properties General Committee recommends: THAT report FS06-014 “Property Tax Reductions/Rebates for Heritage Properties” be received for information. CARRIED Delegation h) – Mr. Glyn Jones - Re: Item 6 - PL06-072 – Natural Heritage Study 2C Planning Area Mr. Glyn Jones expressed concern regarding the possible impact that the Natural Heritage Study 2C Planning Area may have on his property which consists of ten acres located on St. Johns Sideroad east of Bayview Avenue. Mr. Jones advised that he is concerned that the new restrictions within the study will be imposed on his property immediately, and that the proposed public trail system may cut into his property. Mr. Jones requested that his lands be excluded from the Natural Heritage Area designation until such time that an application is submitted to develop those lands. General Committee recommends: THAT the comments of the delegate be received and that Item 6 be brought forward for discussion. CARRIED General Committee recommends: THAT the Consultant, Miret Sharp of North South Environmental Inc. be requested to respond to questions by the Committee. CARRIED 6. PL06-072 – Natural Heritage Study 2C Planning Area General Committee recommends: THAT Council approve the “Natural Heritage Study (2C lands)” completed by North South Environmental Inc. dated May 2006; and THAT the approved “Natural Heritage Study (2C lands)” policies be incorporated into the “2C Secondary Plan” upon the completion of such secondary plan; and THAT thanks be extended to Mr. David Tomlinson on behalf of Council for his years of involvement and assistance on this matter. CARRIED General Committee Report No. 06-11 Page 7 of 11 Tuesday, June 6, 2006 Delegation i) – Mr. Jerome Dupont, President & Head Coach - Aurora Tigers Jr. A Hockey Club - Re: Item 10 - LS06-020 – Aurora Junior ‘A’ Tigers – Rink Board Advertising Mr. Jerome Dupont, President & Head Coach of the Aurora Tigers Jr. A Hockey Club, thanked the Director of Leisure Services for discussing and clarifying this matter with him on June 5, 2006. Mr. Dupont advised that the Aurora Tigers Jr. A Hockey Club is thankful for the opportunity to sell rink board advertising in the Aurora Community Centre rink #1 as the surplus revenue has helped the club subsidize some expenses and various aspects of their programming as well as traveling costs and education. Mr. Dupont advised that the club is willing to re-invest any additional advertising revenues into the facility, and suggested that the $6,000 rights fee paid to the Town may be used to upgrade the facility. Mr. Dupont proposed that the Aurora Tigers Jr. A Hockey Club pay the Town a per annum rink board advertising rights fee of $8,000 or 20% of the rink board advertising revenues generated, whichever is the higher amount. In conclusion Mr. Dupont thanked the Committee for consideration of this matter. General Committee recommends: THAT the comments of the delegate be received and that Item 10 be brought forward for discussion. CARRIED 10. LS06-020 – Aurora Junior ‘A’ Tigers – Rink Board Advertising General Committee recommends: THAT the report be deferred; and THAT staff be requested to review the proposal submitted by Mr. Jerome Dupont, President & Head Coach - Aurora Tigers Jr. A Hockey Club, and report back to Council on June 13, 2006 CARRIED Delegation j) – Mr. Prakash David, Land Development Manager, Whitwell Developments Limited Re: Item 19 - PL06-074 – Zoning By-law Amendment Application Whitwell Developments Limited (First Professional) - Wal-Mart Part of Lot 21, Concession 3, File D14-09-06 Mr. Prakash David, Land Development Manager, Whitwell Developments Limited, advised that Whitwell has been working closely with Town staff through all of the stages of this development proposal, to address the issues and provide all studies and approvals to meet the requirements of the Town and outside agencies. Mr. David advised that the final approval of the Zoning By-law Amendment will allow the construction to begin on the proposed Wal-mart store, which he feels will be one of the best in Canada under the new larger format. Mr. David advised that, due to the Summer break from Public Planning meetings, there will be a delay that will cause a stall in the process, preventing construction from beginning until the Spring of 2007, therefore, Mr. David requested that the Town approve Whitwell’s request to hold a special Public Planning meeting prior to the July 11, 2006 Council meeting, to allow the initiation of the building process to commence before the Fall begins. General Committee Report No. 06-11 Page 8 of 11 Tuesday, June 6, 2006 General Committee recommends: THAT the comments of the delegate be received and that Item 19 be brought forward for discussion. CARRIED 19. PL06-074 – Zoning By-law Amendment Application Whitwell Developments Limited (First Professional) - Wal-Mart Part of Lot 21, Concession 3 File D14-09-06 General Committee recommends: THAT the Whitwell Developments Limited Zoning By-law amendment application be brought to a Special Public Planning meeting prior to the July 11, 2006 Council meeting. DEFEATED VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT Item 22 be brought forward for consideration at this time. CARRIED 22. Memo from the Director of Corporate Services Re: Former Aurora Hydro Building General Committee recommends: THAT the matter regarding the former Aurora Hydro Building be brought back for reconsideration. CARRIED 3. ADM06-012 – Southlake Regional Health Centre – Regional Cancer Centre and Added Item - Memo from the Chief Administrative Officer General Committee recommends: THAT the matter be received for information. DEFEATED General Committee Report No. 06-11 Page 9 of 11 Tuesday, June 6, 2006 General Committee recommends: THAT Council supports the fundraising initiatives of Southlake Regional Health Centre to build and equip a Regional Cancer Centre; and THAT Council approve the insertion of Regional Cancer Centre fundraising awareness and promotional materials in the 2006 property tax mailings; and THAT the CAO work with the Northern 6 CAO group and the CAO for Bradford-West Gwillimbury to investigate alternative funding mechanisms to jointly raise approximately $35 million over a five year time frame; and THAT the CAO review the possibility of including the southern municipalities within the catchment area as part of the consideration of this initiative. CARRIED General Committee recommends: THAT this meeting be extended beyond 10:30 p.m. in order to address the remaining items on the agenda. CARRIED 4. Memo from Councillor West Re: Southlake Regional Health Centre - Cancer Centre General Committee recommends: THAT this matter be referred to staff for consideration in conjunction with Item 3 - ADM06-012 – Southlake Regional Health Centre – Regional Cancer Centre. CARRIED 5. LS06-024 – Determination of Use for Library Square Facilities General Committee recommends: THAT the matter of the disposition of facilities within Library Square be deferred to the June 20, 2006 General Committee meeting. CARRIED 7. FS06-017 – Schedule of Fees By-law General Committee recommends: THAT all fees and charges that have GST included in the price be increased by the amount of the reduction in the GST, effective July 1, 2006; and THAT the Town of Aurora take necessary steps to advertise the increase in fees pursuant to the Municipal Act. CARRIED General Committee Report No. 06-11 Page 10 of 11 Tuesday, June 6, 2006 Councillors Buck and West left the meeting at 10:55 p.m. 8. FS06-018 – 2006 First Quarter Report General Committee recommends: THAT the budget adjustments as identified in Appendix “A” to Financial Services Report FS06-018 be adopted; and THAT a new budget category for Emergency Response Centre be established in the budget. CARRIED 11. LS06-022 – Tree Cutting Permit Application General Committee recommends: THAT this matter be referred to the June 12, 2006 Environmental Advisory Committee meeting. CARRIED 12. PW06-027 – Sidewalk Rehabilitation – Centre Street and Catherine Avenue General Committee recommends: THAT the sidewalk rehabilitation project on Centre Street and Catherine Avenue, presented in report PW06-027, be approved in principle; and THAT staff be requested to include the necessary funds for this sidewalk rehabilitation project in the 2007 Capital Budget for Council’s consideration. CARRIED 13. PL06-073 – Zoning By-law Amendment Application Town of Aurora Part of Lot 19, Concession III 15059 Leslie Street File D14-05-04 Related Subdivision File D12-05-1A General Committee recommends: THAT iimplementing zoning by-law 4810-06.D be enacted at the June 13, 2006 Council Meeting; and THAT restrictive covenants also be registered on title to restrict uses such as warehouses on the subject lands; and THAT as part of the draft approval the following conditions shall apply: i) Confirmation that there is adequate water, sanitary, storm and/or transportation services and facilities available to accommodate the draft plan of subdivision or any phase thereof; ii) That all required agreements have been executed between the Owner and the Town of Aurora and can be registered on title; General Committee Report No. 06-11 Page 11 of 11 Tuesday, June 6, 2006 iii) That all necessary approvals have been received from all other relevant agencies and/or government bodies; iv) The removal of the "H" represents a logical and orderly progression of development; and v) Compliance with the relevant policies of Official Plan Amendment 30. CARRIED General Committee recommends: THAT the balance of the agenda items be deferred to the June 13, 2006 Council meeting: CARRIED VII OTHER BUSINESS, COUNCILLORS None VIII IN-CAMERA Legal Matter General Committee recommends: THAT the In-Camera legal matter be deferred to the June 13, 2006 Council meeting. CARRIED IX ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 11:05 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 06-06 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JUNE 13, 2006, WITH THE EXCEPTION OF ITEMS 3 AND 11 WHICH WERE DISCUSSED AND ADOPTED AS AMENDED, ITEM 13 WHICH WAS DEFERRED AND ITEMS 1, 6 AND 12 WHICH WERE ADOPTED AS ORIGINALLY PRESENTED.