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MINUTES - General Committee - 20060418 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 06-08 Council Chambers Aurora Town Hall Tuesday, April 18, 2006 ATTENDANCE COMMITTEE MEMBERS Councillor Buck in the Chair; Mayor Jones, Councillors Gaertner, Hogg, Morris, Vrancic, Wallace and West. MEMBERS ABSENT Councillor Kean was absent. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor Buck called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Vrancic declared an Interest in Item 5 - PL06-044 – Proposed Zoning By-law Amendment Application Terra Aurora (AIIM) by virtue of a solicitor-client relationship with the proposed tenant and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. II APPROVAL OF AGENDA General Committee recommends: THAT the content of the Agenda as circulated by the Corporate Services Department, with the following additional items, be approved:  New Item 21 - Memo from the Administrative Co-ordinator Re: Request for a Question on the Ballot - Gender Equality on Municipal Council  Delegation K – Ms Grace Marsh Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/ Referendum on the Ballot  Delegation L – Mr. Miloslav Prikryl Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/ Referendum on the Ballot  Delegation M – Ms Susan Morton-Leonard and Ms Helen Knowles Re: Item 2 - Construction on Hillview Drive General Committee Report No. 06-08 Page 2 of 12 Tuesday, April 18, 2006  Delegation N – Mr. Todd Trudelle of the Goldberg Group Re: Item 11 - PL06-051 - OPA and Zoning By-law Amendment Applications from Origin Developments  Delegation O – Mr. Wayne Bando Re: Item 18 - Memo from the Director of Public Works - Evaluation of Condition of Grass on Collins Crescent  Delegation P – Ms Grace Jones New Item - Rental of Space at Aurora Seniors’ Centre CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 5, 7, 14, 15, 16, 17, 18, 19 and 20 were identified for discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to the Committee and staff be authorized to take all necessary action required to give effect to same: 4. PL06-042- Zoning By-law Amendment Application 2091585 Ontario Inc., 15565 Yonge Street Part of Lot 90, Registered Plan 246 File D14-08-06 THAT Council receive as information the following overview of a Zoning By-law Amendment Application, D14-08-06 scheduled for the May 24, 2006 Public Planning Meeting. 6. PL06-046 – Application for Site Plan Approval York Region District School Board (Prato-Elementary School) Part of Lot 22, Concession 2, E.Y.S North-east corner of River Ridge Boulevard and Conover Avenue File D11-03-06 THAT Report PL06-046 be received as information and that, subject to the resolution of all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to execute a Site Plan Agreement between the owner and the Town of Aurora to permit the construction of a two storey, 5,972m2 (64,284 ft2) public elementary school and daycare. 8. PL06-048 – Applications to Amend the Official Plan and Zoning By-Law Aurora Heights Development Inc. 15450 Yonge Street, Aurora Part of Lot 3 and Part of Block B of Registered Plan 246 Files D09-02-06 and D14-06-06 THAT Council adopt Implementing Official Plan Amendment 61 (By-law 4793.06.D) and approve implementing by-law 4794.06.D at the next available Council meeting; and General Committee Report No. 06-08 Page 3 of 12 Tuesday, April 18, 2006 THAT servicing allocation for three additional residential units be allocated to this development. 9. PL06-049 – Planning Applications Status List THAT the Planning Applications Status List be received as information. 10. PL06-050 – Applications to Amend the Official Plan and Zoning By-Law D. Schmidt/Rice Commercial Group 15320 Bayview Avenue, Aurora Part of Lot 81, Concession 1, E.Y.S Files D09-02-05 and D14-11-05 THAT Council receive as information the following overview of applications to amend the Official Plan and Zoning By-law D09-02-05 and D14-11-05 scheduled for the Public Planning Meeting of May 24, 2006. 11. PL06-051 – Site Plan Application Imperial Oil Ltd. Part of Lot 21, Concession 2 1472 Wellington Street East File D11-21-05 THAT Report PL06-051 be received as information and that subject to the resolution all outstanding issues and the submission of all fees and securities, Council authorize the Director of Planning and Development Services to enter into a site plan agreement between Imperial Oil Ltd. and the Town of Aurora respecting the construction of a gas bar, car wash and convenience store. 12. PL06-052 – Official Plan Amendment and Zoning By-law Amendment Applications 4240111 Canada Inc. (Origin Retirement Communities Inc.) Northwest Corner of John West Way and Hollandview Trail Lot 82, Concession 1, Part 6 Plan 65R-14423 Files D09-01-06 and D14-01-06 THAT Council receive as information the following overview of Official Plan Amendment and Zoning By-law Amendment Applications, D09-01-06 and D14-01-06 scheduled for a second Public Planning Meeting to be held on May 24, 2006. 13. PW06-017 – Award of Tender No. PW-2006-26 - Supply and Delivery of One 2006 Ice Resurfacer THAT Tender No. PW-2006-26, Supply and Delivery of One 2006 Ice Resurfacer, be awarded to Resurfice Corporation at the tendered price of $73,218.60. CARRIED General Committee Report No. 06-08 Page 4 of 12 Tuesday, April 18, 2006 V DELEGATIONS (a) Mr. Don Gordon of York Region Transit Re: York Region Transit - 5 Year Service Plan Update Mr. Don Gordon of York Region Transit provided a brief update pertaining to the success of the York Region Transit and VIVA systems in the Region of York, and of the further improvements and new service features which are going to be implemented in the near future to accommodate the needs of the Town of Aurora as it grows. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (b) Mr. Stephen Granger Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/Referendum on the Ballot Mr. Steve Granger addressed Committee to advise that he is in favour of the placement of the question on the 2006 Election Ballot, as this action reflects open accessible government and allows Aurora residents to provide input and voice their opinions. (c) Mr. Eric John Paul McCartney Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/ Referendum on the Ballot Mr. Eric John Paul McCartney addressed Committee to advise that he is in support of the proposal to place the question on the 2006 Election Ballot to allow the public to exercise their right to choose. (d) Mr. Doug Hubley Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/ Referendum on the Ballot Mr. Doug Hubley addressed Committee to advise that he is in support of the proposal to place the question on the 2006 Election Ballot to allow public input on this matter. (e) Mr. Bob McRoberts Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/ Referendum on the Ballot Mr. Bob McRoberts addressed Committee to advise that he is not in favour of the proposal to place the question on the 2006 Election Ballot. (f) Mr. Stan Rycombel Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/ Referendum on the Ballot Mr. Rycombel was not in attendance, therefore the delegation was withdrawn. General Committee Report No. 06-08 Page 5 of 12 Tuesday, April 18, 2006 (g) Mr. Paul McPhee Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/ Referendum on the Ballot Mr. McPhee was not in attendance, therefore the delegation was withdrawn. (h) Mr. Michael Evans Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/ Referendum on the Ballot Mr. Michael Evans of True Value Hardware Aurora, addressed Committee to advise that he is in support of the proposal to place the question on the 2006 Election Ballot. (i) Mr. Graham Wride Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/ Referendum on the Ballot Mr. Graham Wride addressed Committee to advise that he is not in favour of the proposal to place the question on the 2006 Election Ballot. (k) Added Delegation – Ms Grace Marsh Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/Referendum on the Ballot Ms Grace Marsh addressed Committee to advise that she is not in favour of the proposal to place the question on the 2006 Election Ballot. General Committee recommends: THAT the comments of the delegates be received and Item 1 be brought forward for consideration at this time. CARRIED 1. CS06-021 – 2006 Municipal Elections – Question/Referendum on the Ballot General Committee recommends: THAT a question be placed on the ballot of the 2006 Municipal Election in order to obtain public input on establishing electoral wards. DEFEATED Councillor Hogg arrived at 8:15 p.m. (j) Ms Kathie Gerrits Re: Item 2 - Construction on Hillview Drive Ms Kathie Gerrits addressed Committee to express her concern regarding the issue of monster homes being built in the older areas of Aurora, including Hillview Drive. Ms Gerrits displayed pictures of a new home which has recently been built in her neighbourhood illustrating the size and scale of the new structure in relation to the smaller homes on that street. Ms Gerrits requested that the Town of Aurora introduce new regulations to control the construction of incongruously large scale homes in their neighbourhood. General Committee Report No. 06-08 Page 6 of 12 Tuesday, April 18, 2006 General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (m-a) Added Delegation – Ms Susan Morton-Leonard Re: Item 2 - Construction on Hillview Drive Ms. Susan Morton-Leonard addressed Committee to request that all heritage areas of the Town be given the opportunity to maintain their existing integrity, ambiance and historic atmosphere by being identified and established as heritage districts. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (m-b) Added Delegation – Ms Helen Knowles Re: Item 2 - Construction on Hillview Drive Ms. Helen Knowles addressed Committee to express her concerns about the construction of monster homes in the neighbourhoods with small heritage homes, in particular to destruction of the small home at 51 Metcalfe Street, which has been replaced by a massive monster home which is significantly disproportionate to the rest of the neighbourhood. Ms Knowles advised that residents in the Metcalfe Street area believe that an underground creek draining from Wells Street down to Metcalfe Street and she expressed concern that some construction has begun without the issuance of building permits, which may lead to drainage issues for the surrounding homes. Ms Knowles further expressed concern regarding the well being of the wildlife in the area and the potential for mosquito’s breeding in the proposed pond on the subject property. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED General Committee recommends: THAT the issues presented by the residents of Hillview Drive, Wells Street and the surrounding area, be referred to the CAO and Senior Management Team for a report back on short term and long term solutions that can be implemented and that a report be provided for the next General Committee meeting; and THAT staff also contact the Town of Richmond Hill and the City of Toronto to determine what legislation their municipalities have implemented to address the issue of monster homes. THAT staff be requested to draft and bring forward a policy with timelines and deliverables, which outlines how to halt the construction of monster homes, and maintain the character of the distinct neighbourhoods in the Town of Aurora. CARRIED General Committee Report No. 06-08 Page 7 of 12 Tuesday, April 18, 2006 General Committee recommends: THAT Items 2 and 3 be brought forward for consideration at this time. CARRIED 2. Correspondence from Ms Kathie Gerrits Re: Construction on Hillview Drive - Morton-Leonard Family, Knowles Family, Cervone Family, Garland Family, Lowell McLenny and Ms Gerrits General Committee recommends: THAT the correspondence be received. CARRIED 3. Correspondence from Ms Kim Hullah Re: Building of New Homes on Hillview Drive General Committee recommends: THAT the correspondence be received. CARRIED (n) Added Delegation – Mr. Todd Trudelle of the Goldberg Group Re: Item 11 - PL06-051 - OPA and Zoning By-law Amendment Applications from Origin Developments Mr. Trudelle withdrew his delegation. (o) Added Delegation – Mr. Wayne Bando Re: Item 18 - Memo from the Director of Public Works - Evaluation of Condition of Grass on Collins Crescent Mr. Bando expressed concern regarding the ongoing condition of the grass on his and several of his neighbours’ properties since the Town of Aurora replaced their sod after the reconstruction of Collins Crescent. Mr. Bando questioned the necessity for bringing a consultant from Guelph to examine the sod on his property and other affected homes on Collins Crescent, as proposed by staff. Mr. Bando enquired about whether the contractor who conducted the work has responded to a letter which was sent out by the Town, and whether staff has, or is planning to bring forth a report on this matter, as requested by Council. General Committee Report No. 06-08 Page 8 of 12 Tuesday, April 18, 2006 General Committee recommends: THAT the comments of the delegate be received and Item 18 be brought forward for consideration at this time. CARRIED 18. Memo from the Director of Public Works Re: Evaluation of Condition of Grass on Collins Crescent General Committee recommends: THAT staff be directed to correct the sodding issues at 38 Collins Crescent and take necessary steps to identify the cause of the problems so that the Town has the grounds to recover costs from the contractor. CARRIED (l) Added Delegation – Mr. Miloslav Prikryl Re: Item 21 - CS06-021 - 2006 Municipal Elections - Question/ Referendum on the Ballot Mr. Miloslav Prikryl addressed Committee regarding the placement of a question on the ballot regarding equal gender representation on Council. General Committee recommends: THAT the comments of the delegate be received and Item 21 be brought forward for consideration at this time. CARRIED 21. Memo from the Administrative Co-ordinator Re: Request for a Question on the Ballot - Gender Equality on Municipal Council, Delegation from April 4, 2006 General Committee Meeting (Added Item) General Committee recommends: THAT the memo from the Administrative Co-ordinator regarding Request for a Question on the Ballot - Gender Equality on Municipal Council, be received for information. CARRIED (p) Added Delegation – Ms Grace Jones New Item - Rental of Space at Aurora Seniors’ Centre Ms Grace Jones of the Canadian Federation of University Women addressed Committee to request that the Town permit her organization the use the McKenzie/West meeting room at the Aurora Seniors’ Centre on the fourth Tuesday of each month from 7:30 p.m. – 10:00 p.m. from September through April, at either no cost or a nominal fee. Ms Jones advised that the group now meets at Trinity Church, however, attendance has increased to over 100 members at the meetings, and they are in need of a larger space. Ms Jones advised of the positive work that is being done by the Canadian Federation of University Women and indicated that the normal rental fee for the space is $100 per hour, which the organization finds prohibitive. General Committee Report No. 06-08 Page 9 of 12 Tuesday, April 18, 2006 General Committee recommends: THAT the request from the Canadian Federation of University Women to use space in the Seniors’ Centre at a reduced rate be denied. CARRIED VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Councillor Vrancic, having previously declared an interest in Item 5, did not take part in the vote called for in this regard. 5. PL06-044 – Proposed Zoning By-law Amendment Application Terra Aurora (AIIM) Lot 87, Plan 246 185 & 205 Industrial Parkway, North File D14-02-06 General Committee recommends: THAT Implementing Zoning By-law 4764-06.D be scheduled for enactment at the next Council meeting. CARRIED 7. PL06-047 – Subdivision Application Town of Aurora Part of Lot 19, Concession III 15059 Leslie Street File D12-05-1A Related Zoning By-law Amendment File D14-05-04 General Committee recommends: THAT the proposed Plan of Subdivision D12-05-1A, prepared by Templeton Planning Limited, dated March 7, 2005 and revised December 12, 2005, be draft approved subject to the Conditions of Draft Approval attached as Appendix “A" being fulfilled prior to final approval. CARRIED 14. Memo from the Director of Public Works Re: Anti-Idling Challenge - Aurora Versus Richmond Hill (Referred to Committee from April 11, 2006 Council) General Committee recommends: THAT the memo from the Director of Public Works regarding the Anti- Idling Challenge - Aurora Versus Richmond Hill, be deferred to the April 25th Council meeting so that Councillor Morris may obtain additional costing estimates. CARRIED General Committee Report No. 06-08 Page 10 of 12 Tuesday, April 18, 2006 15. Memo from Councillor West Re: Projected Land and Building Requirements for the Town of Aurora The General Committee provided no direction in regard to this matter. 16. Memo from the Director of Planning and Development Re: Application to Amend the Zoning By-law and Draft Plan of Subdivision, Chapman Court (Kylemore Homes) Part of Lot 80, Concession 1, EYS Files D14-13-05A & D12-05-03A (D11 -10-05) General Committee recommends: THAT the following warning clause be included within the Agreement to Purchase for the Plan of Subdivision for Chapman Court (Kylemore Homes): “Purchasers are advised that there is an existing hydro corridor in close proximity to this development. There is the possibility that changes to this hydro corridor may occur in the future. Such changes could include, amongst others, an increase in the voltage provided by the existing power lines and a possible increase in the size of the hydro towers contained within the hydro corridor.” THAT the draft conditions of approval, as amended, be approved. CARRIED 17. Correspondence from Morgan Klein-MacNeil Re: Request for support to attend and compete at the Distributive Education Clubs of America - International Career Development Conference, April 27, 2006 to May 4, 2006 General Committee recommends: THAT the request for support for Morgan Klein-MacNeil to attend and compete at the Distributive Education Clubs of America - International Career Development Conference, April 27, 2006 to May 4, 2006, be denied. CARRIED 19. FS06-012 – Consideration of Reserve Funds General Committee recommends: 1. THAT the Arts and Culture Reserve be transferred from the Discretionary Reserve Fund section to the Obligatory Reserve Fund section of the Balance Sheet. 2. THAT the Contingencies Reserve Tax Rate Stabilization Reserve Compensation Contingency Reserve Aurora Hydro Contingency Reserve be consolidated into the Working Fund Reserve Fund, a fund to provide working capital for the municipality. General Committee Report No. 06-08 Page 11 of 12 Tuesday, April 18, 2006 3. THAT the Salt and Sand Reserve Public Works Infrastructure be consolidated into a Winter Maintenance Fund. Tthis fund will be used to ease the fluctuation in the levy for those years where we have exceptionally hard winters. Further, that this fund be replenished from surplus in those winters where we do not require all of the winter maintenance budget, to a maximum of $100,000. 4. THAT the Equipment Fire Fire Services Capital be consolidated into a Fire Services Reserve Fund to be used to purchase new or replacement fire buildings and equipment as necessary, over and above the Fire portion of the Development Charges Reserve Fund. 5. THAT the Library System Reserve Library General Capital be consolidated into a Library General Capital Reserve Fund, to be used at the discretion of the Library Board. 6. THAT the Equipment Leisure/Parks Equipment Works be consolidated into an Equipment/Fleet Reserve Fund, to be used to acquire new or replacement equipment and fleet for the municipality, over and above the equipment portion provided for in the Development Charges Reserve Fund. CARRIED General Committee recommends: THAT this meeting be extended beyond 10:30 p.m. in order to address the remaining items on the agenda. CARRIED 20. FS06-011 – Aurora Hydro Sale Investment Fund General Committee recommends: THAT Clause 8 (c) of the Aurora Hydro Sale Investment Fund resolution passed by Council on June 28, 2005, remain unchanged. CARRIED VII OTHER BUSINESS, COUNCILLORS Councillor Wallace inquired about the status of the proposed development on the north side of Wellington Street east of Industrial Parkway by the York Catholic School Board. The Director of Planning and Development advised that no application has been submitted yet. General Committee Report No. 06-08 Page 12 of 12 Tuesday, April 18, 2006 VIII IN-CAMERA Property Matter General Committee recommends: THAT this Committee proceed In-Camera to address a property matter. CARRIED IX ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 10:37 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 06-08 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 25, 2006, WITH THE EXCEPTION OF ITEMS 1, 5, 7 AND 16, WHICH WERE DISCUSSED AND ADOPTED AS ORIGINALLY PRESENTED.