MINUTES - General Committee - 20061010
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE
AUDIT COMMITTEE MEETING
REPORT
NO. 06-17
Council Chambers
Aurora Town Hall
Tuesday, October 10, 2006
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Buck,
Gaertner, Hogg, Kean, Morris, Vrancic and Wallace
MEMBERS ABSENT Councillor West was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Mayor Jones called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
General Committee Recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
III DELEGATIONS
a) Mr. Allister Byrne, Grant Thornton, Auditors
Re: Management Letter
Mr. Allister Byrne addressed the committee to present high level comments
regarding the auditors’ management letter. Mr Byrne identified 2005 as a year of
transition and indicated that, due to the introduction of the new Vadim financial
system, issues regarding data access were identified and needed to be
addressed. Mr. Byrne also highlighted the need to address past outstanding
payables which are still on the books, as well as ongoing monitoring of employee
status within the corporation relating to payroll.
General Committee Recommends:
THAT the comments of the delegate be received for information.
CARRIED
Special General Committee – Audit Committee Report No. 06-17 Page 2 of 2
Tuesday, October 10, 2006
Councillor Hogg arrived at 7:10 p.m.
IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
1. FS06-035 – Management Letter
General Committee Recommends:
THAT the management letter and the Vadim Post-Implementation Review
as presented by Grant Thornton LLP be received and referred to the
Director of Financial Services for appropriate action; and
THAT the 2006 Fiscal Year End audit plan as presented by Grant
Thornton LLP be adopted.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 7:26 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 06-17 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER 17,
2006.
_______________________________ _____________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK