MINUTES - General Committee - 20060516
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 06-10
Council Chambers
Aurora Town Hall
Tuesday, May 16, 2006
ATTENDANCE
COMMITTEE MEMBERS Councillor Kean in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Hogg, Vrancic, Wallace
and West.
MEMBERS ABSENT Councillor Morris was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor Kean called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Mayor Jones declared an interest in Item 13 - PL06-056 – Applications to Amend
the Zoning By-law and Draft Plan of Subdivision – 14575 Bayview Avenue and
Item 14 – PL06-057 – Applications to Amend the Zoning By-law and Draft Plan of
Subdivision, 14425 Bayview Avenue, by virtue of his residence in the vicinity of
the subject areas and did not take part in or vote on any questions in this regard
or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
Delegation a) – Ms Grace Marsh
Re: Item 21 - Memo from the Director of Corporate Services
Proposed Procedural By-law Amendments
and
Item 23 - Memo from Councillor West
Procedural By-law Review
Delegation b) – Mr. Wayne Bando
Re: Item 5 - PW06 -023 – Reconstruction of Collins
Crescent and Ottawa Court – Issues Relating to Topsoil
and Sod
CARRIED
General Committee Report No. 06-10 Page 2 of 9
Tuesday, May 16, 2006
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 5, 6, 8, 9, 11, 13, 14, 17, 18, 19, 20, 21, 22, 23 and 24 were identified for
discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
1. PW06-019 – Water Supply and Usage Update
THAT Report No. PW06-019 entitled “Water Usage and Supply Update”
be received for information.
3. PW06-020 – Tender Award No. PW2006-27 – Emergency Repair to the Water
and Sewer Distribution System and the Installation of Water
and Sewer Service Connections
THAT Tender No. PW2006-27 - For the Supply of all Labour, Material, and
Equipment Necessary for Emergency Repairs to the Town’s Water
Distribution and Sewer System and the Installation of Water and Sewer
Service Connections, be awarded to VM DiMonte Construction Ltd. at its
tendered price of $345,000.00 (exclusive of GST) per year with the option
to renew for a further two one-year periods; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
Agreement between the Town of Aurora and VM DiMonte Construction for
emergency repairs and service connections; and
THAT By-Law 4759-06.F Schedule “F” be amended to reflect the newly
introduced Flat Rate Water and Sewer Service Connection Fees.
4. PW06-022 – Award of Contract for Consulting Services – Reconstruction
of Aurora Heights Drive, Laurentide Avenue and Illingworth
Court
THAT the Director of Public Works be authorized to sign an Engineering
Agreement with Totten Sims Hubicki Associates Limited for the provision
of consulting services for the preliminary and detail design for the
reconstruction of Aurora Heights Drive from Yonge Street to west of
Foreht Crescent, Laurentide Avenue, and Illingworth Court at a cost not to
exceed $57,200, exclusive of GST.
7. PW06-025– Proposed Regional Policies for Jurisdiction of Water and Waste
Water Infrastructure
THAT Council receive for information Report No. PW06-025 - Proposed
Regional Policies for Jurisdiction of Water and Wastewater Infrastructure,
as presented by the Region of York Transportation and Works Committee;
and
General Committee Report No. 06-10 Page 3 of 9
Tuesday, May 16, 2006
THAT the Regional Municipality of York be informed that the Town of
Aurora is in agreement with the Jurisdiction of Water and Wastewater
Infrastructure as detailed in Clause No. 1, Report No. 4 of the Regional
Transportation and Works Committee.
10. ADM06-011– External Legal Services Costs from May 1, 2005 to
April 30, 2006
THAT Report ADM06-011 regarding External Legal Services Costs
incurred by the Town from the period commencing May 1, 2005 to Apr 30,
2006 be received for information.
12. CS06-024 – Signage for Ontario Heart and Stroke Polo Charity Series
THAT Council approve the placement of two directional signs for the
Ontario Heart and Stroke Polo Charity event which will be located at the
corner of Aurora Side Road and Leslie Street and Bloomington Side Road
and Yonge Street.
15. PL06-059 – Applications to Amend the Zoning By-law and Draft Plan of
Subdivision, MI Developments Inc.
Part of Lot 21, Concession 2, E.Y.S
Files D14-03-06 & D12-01-06
THAT Council receive as information the following overview of
Applications to Amend the Zoning By-law and Draft Plan of Subdivision
D14-03-06 and D12-01-06 scheduled for the Public Planning Meeting of
June 28, 2006.
16. PL06-060 – Application to Amend Zoning By-law 2213-78, as Amended
1087931 Ontario Ltd., 15356 Yonge Street
Lot 13, and Part of Lot 14, R.P.246
File D14-11-06
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-11-06, scheduled for the June 28, 2006
Public Planning Meeting.
25. PL06-062 – Planning Applications Status List
THAT the Planning Applications Status List be received as information.
CARRIED
V DELEGATIONS
(b) Mr. Wayne Bando
Re: Item 5 - PW06-023 – Reconstruction of Collins Crescent and
Ottawa Court – Issues Relating to Topsoil and Sod
Mr. Wayne Bando addressed Committee to present photographs of the grass
conditions at various properties on Collins Crescent, and indicated that he was in
support of the staff recommendations for the remedial work.
General Committee Report No. 06-10 Page 4 of 9
Tuesday, May 16, 2006
General Committee recommends:
THAT the delegation be received for information.
CARRIED
General Committee recommends:
THAT Item 5 be brought forward for discussion.
CARRIED
5. PW06-023 – Reconstruction of Collins Crescent and Ottawa Court -
Issues Relating to Topsoil and Sod
General Committee recommends:
THAT staff proceed to implement the recommendations of the report from
The Guelph Turfgrass Institute and Environmental Research Centre as
described in Report No. PW06-023.
CARRIED
(a) Ms Grace Marsh
Re: Item 21 - Memo from the Director of Corporate Services -
Proposed Procedural By-law Amendments
and
Item 23 - Memo from Councillor West - Procedural By-law Review
Ms Grace Marsh addressed Committee to indicate her support for Councillor
West’s memo suggesting that the review of the Procedural By-law should be
referred to the next term of Council. Ms Marsh also questioned the suggested
change from Roberts’ Rules of Order to Bourinot’s Rules of Order, indicating that
her experience has shown that Roberts’ Rules of Order is the more common
reference.
General Committee recommends:
THAT the delegation be received for information and that Item 23 be
brought forward for discussion.
CARRIED
23. Memo from Councillor West
Re: Procedural By-law Review
General Committee recommends:
THAT the report of the CAO’s recommendations on the Procedural By-law
be referred to the next term of Council.
DEFEATED
General Committee Report No. 06-10 Page 5 of 9
Tuesday, May 16, 2006
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. PW06-021 – Disposition of Former Aurora Hydro Building at 215 Industrial
Parkway South
General Committee recommends:
THAT staff be requested to report further on the potential costs and
benefits for various alternative uses for 215 Industrial Parkway South, as
generally described in Report No. PW06-021.
DEFEATED
6. PW06-024 – On-Call Environmental Consultant Contract Extension
General Committee recommends:
1. THAT the Director of Public Works be authorized to sign an extension
to the existing Engineering Agreement with Earth Tech Canada Inc. for
the provision of consulting services for an “On-Call Environmental
Consultant” for the Town with the Engineering Agreement modified as
described in Report No. PW06-024; and
2. THAT such signature as noted in Recommendation No. 1 shall not
occur until the Town Solicitor has reviewed and approved the
Engineering Agreement.
CARRIED
8. PW06-026 – Award of Tender No. PW-2006-33 – Reduce Extraneous Flows
in the Wastewater Collection System
General Committee recommends:
THAT Tender No. PW2006-33 for the works to “Reduce Extraneous Flows
in the Wastewater Collection System” be awarded to Liqui-Force Services
(Ontario) Inc. at its tendered price of $269,700 (excluding GST); and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Liqui-Force
Services (Ontario) Inc.; and
THAT Report PW06-026 be referred to the Regional Municipality of York
with a request that the Region consider increased sewage capacity
allocation for the Town of Aurora because of the continued reduction of
extraneous flows into the Regional sewer system as a result of the
implementation of Tender No. PW2006-33.
CARRIED
9. ADM06-009 – Offer to Sell Town of Aurora Lands to York Region for a York
Regional Police Facility, Part Lot 19, Concession 3,
Town of Aurora (15059 Leslie Street)
General Committee recommends:
THAT the Mayor and Clerk be authorized to execute the Offer to Sell with
the Region of York substantially in the form appended to this Report as
Attachment #1; and
General Committee Report No. 06-10 Page 6 of 9
Tuesday, May 16, 2006
THAT Staff be authorized to take all necessary steps to be complete the
transaction.
General Committee considered the following amendment to the
recommendation which was voted on.
THAT a condition be included in the Offer of Purchase and Sale indicating
that if the Region does not build on the land, the Town of Aurora has first
right of refusal to re-acquire the lands at the initial sale price.
CARRIED
General Committee considered the following amendment to the
recommendation which was voted on.
THAT sections 7.1.1 and 7.2 be removed from the Offer of Purchase and
Sale.
CARRIED
The main recommendation was CARRIED AS AMENDED.
11. CS06-019 – Council Remuneration Review
General Committee recommends:
THAT Council appoint a Citizen Advisory Committee to review and make a
recommendation on compensation levels for the new Council of 2006-
2009.
CARRIED
Mayor Jones, having previously declared an interest in Item 13, did not take part in any
discussion in this regard.
13. PL06-056 – Applications to Amend the Zoning By-law and Draft Plan of
Subdivision
Stefano and Rose Polsinelli
14575 Bayview Avenue, Aurora
Part of Lot 16, Concession 2, E.Y.S
Files D14-04-01 & D12-01-1A
General Committee recommends:
THAT Council receive as information the following overview of
Applications to Amend the Zoning By-law and Draft Plan of Subdivision
(Files: D14-04-01 & D12-01-1A) scheduled for the Public Planning
Meeting of June 28, 2006.
CARRIED
General Committee Report No. 06-10 Page 7 of 9
Tuesday, May 16, 2006
Mayor Jones, having previously declared an interest in Item 14, did not take part in any
discussion in this regard.
14. PL06-057 – Applications to Amend the Zoning By-law and Draft Plan of
Subdivision, Brookvalley Developments (Aurora)
14425 Bayview Avenue, Aurora
Part of Lot 15, Concession 2, E.Y.S
Files: D14-06-05 & D12-05-02A
General Committee recommends:
THAT Council receive as information the following overview of
Applications to Amend the Zoning By-law and Draft Plan of Subdivision
D14-06-05 and D12-05-2A scheduled for the Public Planning Meeting of
June 28, 2006.
CARRIED
Councillor West left the meeting at 9:10 p.m.
17. FS06-016 – 2003, 2004 and 2005 Development Charge Reserve Fund
Statement (Annual Report)
General Committee recommends:
THAT the Financial Services Report #FS06-016 “2003, 2004 and 2005
Development Charge Reserve Fund Statement (Annual Report)” be
received for information; and
THAT the 2003, 2004, and 2005 Development Charge Reserve Fund
Statement (Annual Report) be forward to the Minister of Municipal Affairs
and Housing in accordance with Section 43(3) of the Development
Charges Act, 1997.
CARRIED
18. LS06-018 – Facility Naming Rights Policy
General Committee recommends:
THAT Council approve the Facility Naming Rights Policy and direct staff to
proceed with the implementation of the Policy.
CARRIED
19. LS06-019 – New Recreation Complex Fundraising Campaign Update
General Committee recommends:
THAT Council receive Report LS06-019 for information; and
THAT staff report back to identify the alternative funding sources
from the four major users towards the fundraising portion of the
capital costs.
CARRIED
General Committee Report No. 06-10 Page 8 of 9
Tuesday, May 16, 2006
20. PL06-058 – Applications to Amend the Official Plan and Zoning Bylaw and
Application for Site Plan Approval
Priestly Holding Corp. (Aurora Toyota)
623 and 669 Wellington Street East
Block 43, Registered Plan 65M-3461, Part of Lot 80,
Concession 1, E.Y.S
Files D09-05-04, D14-06-04 & D11-04-06
General Committee recommends:
THAT Council enact Official Plan Amendment 63 (By-law 4800-06.D) and
implementing Zoning By-law Amendment being By-law 4801.06.D; and
THAT Report PL06-058 be received as information and that, subject to the
resolution of all outstanding issues and the submission of all fees and
securities, Council authorize the Director of Planning and Development
Services to execute a Site Plan Agreement between the Owner and the
Town of Aurora to permit the construction of a 2596.69m2 (27,995 ft2) car
dealership; and
THAT the following recommendations be deleted:
a) Advertise at its expense, the availability of the building for
relocation in the local media;
b) Co-operate with the Heritage Advisory Committee with respect to
the forwarding of a news release about the availability of the
building for relocation;
c) Hold an Open House for at least 2 hours on a Saturday morning
to allow for parties interested in relocating the building;
d) Co-operate with the Heritage Advisory Committee in establishing
a formal process to consider proposals for relocation of the
dwelling to another location.
CARRIED
21. Memo from the Director of Corporate Services
Re: Proposed Procedural By-law Amendments
General Committee recommends:
THAT this matter be deferred to the next General Committee meeting.
CARRIED
22. Memo from Councillor West regarding the Notice of Motion from May 9,
2006 - Proposed Funding for the 1st Phase of the Arboretum
General Committee recommends:
THAT the memo from Councillor West regarding the Notice of Motion from
May 9, 2006 - Proposed Funding for the 1st Phase of the Arboretum be
received.
CARRIED
General Committee Report No. 06-10 Page 9 of 9
Tuesday, May 16, 2006
24. Memo from Councillor West
Re: Environmental Report: Tannery Creek
General Committee recommends:
THAT the memo from Councillor West regarding the Environmental
Report: Tannery Creek be received.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
Councillor Hogg gave Notice of Motion regarding the criteria for school awards.
Councillor Wallace requested a reconsideration of the resolution that was passed
at the April 25, 2006 Council meeting as follows: “THAT Council endorse the
relocation of the Dance in the Park from Town Park to Lambert Willson Park.”
General Committee recommends:
THAT the matter regarding relocating the Dance in the Park event to
Lambert Willson Park be given reconsideration.
CARRIED
VIII IN-CAMERA
Legal and Personnel Matters
General Committee recommends:
THAT Committee proceed In-Camera to address legal and personnel
matters.
CARRIED
IX ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:53 p.m.
CARRIED
THE REPORT OF GENERAL COMMITTEE MEETING 06-10 WAS CONSIDERED AND
ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 23, 2006,
WITH THE EXCEPTION OF ITEMS 9, 13, AND 14 WHICH W ERE DISCUSSED AND
ADOPTED AS ORIGINALLY PRESENTED.
___________________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK