MINUTES - General Committee - 20060627
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
AUDIT COMMITTEE
REPORT
NO. 06-13
Council Chambers
Aurora Town Hall
Tuesday, June 27, 2006
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Buck,
Gaertner, Hogg, Kean, Morris, Vrancic and Wallace
MEMBERS ABSENT Councillor West was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of
Financial Services/ Treasurer, Town Solicitor, and
Council/Committee Secretary.
Mayor Jones called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the content of the agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
III DELEGATIONS
a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2005 Financial Statements
Firstly, Mr. Gutteridge introduced Ms Laura Sheardown, who has recently been
hired in the position of Budget Co-ordinator.
Mr. Gutteridge then addressed Committee to review the 2005 Financial
Statements, indicating that the process has been completed 5-6 months earlier
than last year, and addressing specific areas within the financial statements.
Special General Committee Report No. 06-13 Page 2 of 3
Tuesday, June 27, 2006
b) Mr. Allister Byrne, Grant Thornton, Auditors
Re: 2005 Financial Statements
Mr. Allister Byrne addressed Committee to advise that Grant Thornton has a few
more issues to finalize, particularly relating to the conversion to the Vadim
system. Mr. Byrne advised that, once these issues are concluded, a formal
management letter will be presented to General Committee (Audit Committee).
General Committee recommends:
THAT the comments of the delegates be received for information.
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. FS06-020 – 2005 Financial Statements
General Committee recommends:
THAT the audited financial statement for the year 2005 be received and
be published in accordance with Section 295 of the Ontario Municipal Act;
and
THAT $43,000 of the 2005 Surplus be carried forward to fund Planning
Projects started in 2005; and
THAT $940,587 of the 2005 Surplus be transferred to the Fire Services
Capital Discretionary Reserve; and
THAT $135,000 of the 2005 Surplus be transferred to the Future Legal
Discretionary Reserve Fund; and
THAT $507,132 of the 2005 Surplus be transferred to the Municipal
Capital Discretionary Reserve.
CARRIED
2. FS06-021 – Water and Sewer Financial Statements
General Committee recommends:
THAT Council adopt the practice of presenting the Sewer and Water
Budgets and Financial Statement as separate reports; and
THAT Council authorize the utilization of $205,000 from the Sewers
Reserve Fund and $205,000 from the Water and Sewer Reserve Fund to
cover the 2005 operating deficit.
CARRIED
General Committee recommends:
THAT staff report back on how unanticipated donations and/or fundraising
proceeds will impact future capital costs and development charges; and
THAT the report be submitted prior to any final decision making on the
donation from Mr. Stronach.
CARRIED
Special General Committee Report No. 06-13 Page 3 of 3
Tuesday, June 27, 2006
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 7:55 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 06-13 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
JULY 11, 2006.
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK