MINUTES - General Committee - 20060321
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 06-06
Council Chambers
Aurora Town Hall
Tuesday, March 21, 2006
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair from 5:00 p.m. to 6:15 p.m.
and Councillor Gaertner in the Chair for the remainder
of the meeting; Councillors Buck, Hogg, Kean, Morris,
Vrancic, Wallace and West.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Mayor Jones called the meeting to order at 5:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Kean declared an interest in Item 2 regarding Replica and Imitation
Fire Arms, by virtue of his employer’s affiliation with the sale of toy guns, and did
not take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
Councillor Wallace declared an interest in Item 18 regarding Aurora Youth
Soccer Club Press Releases by virtue of his affiliation with a local publication
which may be mentioned in the discussion of this item, and did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting
on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
Delegation (c) - Mr. Cliff Davies, Roadwatch Committee
Representative
Re: The Roadwatch Committee
Delegation (d) - Mr. Bob McRoberts, Resident
Re: Library Square
Delegation (e) - Mr. Richard Harrison, Malone Given Parsons Ltd.
Re: Priestly Lands at Bayview Avenue and St.
John’s Sideroad
General Committee Report No. 06-06 Page 2 of 9
Tuesday, March 21, 2006
Delegation (f) - Mr. Claudio Brutto, Brutto Consulting
Re: Item 8 - PL06-034 - Servicing Allocation Matrix
Replacement Page - Attachment to Item 1 - FS06-009 - Capital Asset
Management\Reserve and Reserve Fund Report (to replace the last
page of the attachments)
New Item 18 - Memo from the Director of Leisure Services
Re: Aurora Youth Soccer Club Press Releases
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 8, 12, 17 and 18 were identified for discussion.
Councillor Vrancic arrived at 5:15 p.m.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
7. BA06-003 - Variance to Sign Bylaw 4622-04P. – Pizza Pizza Restaurant –
446 Hollandview Trail, Unit #1
THAT Council approve the request from Pizza Pizza to allow for two wall
signs having a total sign area of 10.6 square metres whereas the Sign By-
law permits one wall sign and a maximum sign area of 7.1 square metres.
9. PL06-035 - Zoning By-law Amendment Application Whitwell Developments Ltd.
(First Professional)- Wal-Mart
Part of Lot 21, Concession 3
File D14-09-06
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-09-06, scheduled for the April 26, 2006
Public Planning Meeting.
10. PL06-038 - Planning Applications Status List
THAT the Planning Applications Status List be received as information.
11. PW06-009 - Award of Tender No. PW2006-02 - Reconstruction of Hill Drive
THAT Tender No. PW2006-02 - "Reconstruction of Hill Drive”, be awarded
to Miwel Construction Limited at its tendered price of $1,229,000.00; and
THAT the variance in the storm sewer portion of the project be funded as
described in Report PW06-009; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Miwel
Construction Limited for the reconstruction of Hill Drive.
General Committee Report No. 06-06 Page 3 of 9
Tuesday, March 21, 2006
13. PW06-012 – Tender Award No. PW2006-11 – Maintenance Flushing and
CCTV Inspection of Sanitary and Storm Sewers
THAT Tender No. PW2006-11, Maintenance Flushing and CCTV
Inspection of Sanitary and Storm Sewers be awarded to D.M. Robichaud
Associates Ltd. at its tendered price of $108,100.00; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and D.M.
Robichaud Associates Ltd. for the Maintenance Flushing and CCTV
Inspection of Sanitary and Storm Sewers.
14. PW06-013 – Proposed Ten Year Capital Road Reconstruction Program
(2006-2015)
THAT the Proposed Ten Year Capital Road Reconstruction Program
(2006-2015) presented in Report No. PW06-013 be approved in principle
subject to future budget deliberations; and
THAT staff be directed to submit to Council from time to time all reports
necessary to implement the Ten Year Road Reconstruction Program
(2006-2015).
15. FS06-007 – Council and Local Board Members Remuneration and Expenses
for 2005
THAT Report FS06-007, Council and Local Board Members
Remuneration and Expenses for 2005 be received.
16. FS06-008 – 2005 Fourth Quarter Report
THAT Council approve the allocation of $75,000 of the 2005 operating
surplus to the Accessibility Renovations as approved by Council on
January 17, 2006.
CARRIED
The Director of Finance/Treasurer provided a detailed summary of the Capital Asset
Management\Reserve and Reserve Fund Report, outlining the reasons for, and the
rationale behind the proposal to establish these funds.
1. FS06-009 - Capital Asset Management\Reserve and Reserve Fund Report
General Committee recommends:
THAT the Capital Asset Management\Reserve and Reserve Fund Report
be received.
CARRIED
The Committee Recessed at 6:15 p.m.
General Committee Report No. 06-06 Page 4 of 9
Tuesday, March 21, 2006
The Committee reconvened and Councillor Gaertner assumed the Chair and
called the meeting to order at 7:00 p.m.
V DELEGATIONS
(a) Mr. Emilio Bisceglia, of Bisceglia & Associates, on behalf of his client,
Mr. Eddie Sardo, President of Direct Underground Inc.
Re: Item 12 - Tender PW2006-03 - Reconstruction of Fairway Drive,
Glenview Drive, Eldon Crescent and Devlin Place
Mr. Emilio Bisceglia, of Bisceglia & Associates, on behalf of his client, Mr.
Eddie Sardo, President of Direct Underground Inc. advised that he has
several concerns regarding the process by which the successful bidder was
selected for Tender PW2006-03 - Reconstruction of Fairway Drive, Glenview
Drive, Eldon Crescent and Devlin Place. Mr. Bisceglia expressed concern
that his client, being the lowest bidder, was not awarded the tender, and
requested that the Town take remedial action to resolve this matter fairly.
General Committee recommends:
THAT the delegation and the letter provided by Mr. Emilio Bisceglia, of
Bisceglia & Associates, dated March 21, 2006, be referred to the Town
Solicitor to review and report back In-Camera; and
THAT Item 12 be brought forward for consideration at this time.
CARRIED
12. PW06-011 – Award of Tender No. PW2006-03 - Reconstruction of Fairway
Drive, Glenview Drive, Eldon Crescent and Devlin Place
General Committee recommends:
THAT report PW06-011 be referred to the Town Solicitor to review and
report back In-Camera.
CARRIED
(b) Ms Lynn Pearson, Aurora Co-op Nursery
Re: Short Term Lease Proposal for the Former Seniors’ Centre
Ms Lynn Pearson addressed the Committee on behalf of Ms Andrea Buckley
and the Board for the Aurora Co-op Nursery School to advise that she
believed the printed minutes from the March 7, 2006 General Committee
meeting, inaccurately reflected the state of structural safety at their current
location, the Lion’s Hall. Ms Pearson advised that the minutes had implied
that this location is unsafe, however she advised that this is not the case. Ms
Pearson advised that the Aurora Co-op Nursery School is requesting the
opportunity to lease the former Seniors’ Centre at 52 Victoria Street, as of
September 2006 for three to five years. Ms Pearson advised that this interim
proposal also includes that the nursery school would pay the $85,000
required to repair the building, and the $1 per year lease, as outlined by
Council.
General Committee recommends:
THAT the comments of the delegate be received and the minutes from
March 7, be reviewed and revised if appropriate and that any revision to
the minutes be forwarded to he Aurora Co-op Nursery School; and
General Committee Report No. 06-06 Page 5 of 9
Tuesday, March 21, 2006
THAT the Aurora Co-op Nursery School proposal to lease the former
Seniors’ Centre, as of September 2006 for three to five years, be referred
to staff to for inclusion in the report on Library Square when this issue is
brought back for further deliberations.
CARRIED
(c) Mr. Cliff Davies, Roadwatch Committee Representative
Re: The Roadwatch Committee
Mr. Cliff Davies advised that he has been a longstanding member of the
Roadwatch Committee for the Region of York, and he requested that the
Town of Aurora appoint a Councillor to represent the Town on the York
Region Roadwatch Committee.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(d) Mr. Bob McRoberts, Resident
Re: Library Square
Mr. Bob McRoberts expressed concern with regard to the possibility of the
demolition of Victoria Hall which was built in 1883 and has long been a
significant building in the history of Aurora. Mr. McRoberts suggested that
the building be preserved, and that, perhaps, the current need for parking in
that area be addressed in other ways. Mr. McRoberts suggested that the
Town consider using the parking spaces available at the former Thompson’s
Funeral Home building, which is currently vacant and further suggested that
Council consider tearing down only the addition at the back of the former
library and use that for parking.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(e) Mr. Richard Harrison, Malone Given Parsons Ltd.
Re: Priestly Lands at Bayview Avenue and St. John’s Sideroad
Mr. Richard Harrison addressed the Committee on behalf of his client Mr. Vic
Priestly to advise that there will soon be a new application submitted on
behalf of the Priestly lands at Bayview Avenue and St. John’s Sideroad. Mr.
Harrison requested that Council, when considering the Servicing Allocation
Matrix, set aside servicing allocation for a total of 20 residential units for this
application.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 8.
CARRIED
General Committee Report No. 06-06 Page 6 of 9
Tuesday, March 21, 2006
(f) Mr. Claudio Brutto, Brutto Consulting
Re: Item 8 - PL06-034 - Servicing Allocation Matrix
Mr. Claudio Brutto of Brutto Consulting advised that he is in support of
Report PL06-034 - Servicing Allocation Matrix, and that he agrees with the
recommendations. Mr. Brutto advised that he has concerns, however, that
requests for additional allocation from developers who are not yet approved
on the matrix, will be honoured and thus the balance will be upset and others
who are permitted to receive allocation may be bumped.
General Committee recommends:
THAT the comments of the delegate be received and that Item 8 be
brought forward for consideration at this time.
CARRIED
Councillor Hogg arrived at 7:40 p.m.
8. PL06-034 - Servicing Allocation Matrix
General Committee recommends:
THAT the attached Matrix for the Allocation of Servicing Capacity,
Appendix 1, be adopted by Council to be used to determine applications
that may be considered for allocation; and
THAT the approved Serving Allocation Matrix be updated in regular
intervals with the duration of the intervals being determined by Council
(staff suggests a 6 month update schedule); and
THAT Council allocate the reserved capacity of 1015 units (plus an
additional 11 units based on 2B Landowners calculations of required units
for Prato, Preserve, Minto and St. John’s, as outlined in Appendix 1 -
Servicing Allocation Matrix) in accordance with the 2B Landowners
Groups suggested distribution list attached as Appendix 2.
AMENDMENT: Upon the question of the adoption of the
recommendation:
General Committee recommends:
THAT the second recommendation be amended to read as follows:
THAT the approved Serving Allocation Matrix be updated in three
(3) month intervals.
CARRIED
THE MAIN MOTION WAS CARRIED AS AMENDED
General Committee Report No. 06-06 Page 7 of 9
Tuesday, March 21, 2006
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor Kean, having previously declared an interest in Item 2, did not take part in the
vote called for in this regard.
2. Correspondence from the Greater Toronto Area and Hamilton Mayors and
Regional Chairs Group
Re: Replica and Imitation Fire Arms
General Committee recommends:
THAT the resolution from the Greater Toronto Area and Hamilton
Mayors and Regional Chairs Group regarding a bylaw to regulate
Replica and Imitation Fire Arms, be referred to staff to bring back a
report, using the Town of Scugog By-law as a model; and
THAT when this matter is brought back for consideration, a
representative from the York Regional Police Department be asked to
attend to provide some background on this issue.
CARRIED
3. Correspondence from the Pelmorex Communications Inc.
Re: Pelmorex’s All Channel Alert (ACA) Proposal CRTC Application for
Public Hearing Deadline for Formal Support: April 6, 2006
General Committee recommends:
THAT the correspondence from the Pelmorex Communications Inc. /
The Weather Network be received.
CARRIED
4. ADM06-004 - Customer Advisory Committee - PowerStream Inc.
General Committee recommends:
THAT Council appoint representatives to the PowerStream Customer
Advisory Committee on the following basis:
1. One resident representative
2. One large company representative and
One smaller company representative
3. One Leisure Services (Facilities) representative
4. One administration representative
CARRIED
5. BA06-005 - Eco-friendly Housing Developments
General Committee recommends:
THAT report BA06-005 be received; and
THAT Council support amendments to the Ontario Building Code that
would facilitate improved energy efficiency in all types of buildings; and
THAT Report BA06-005 be referred to the Environmental Advisory
Committee for information.
CARRIED
General Committee Report No. 06-06 Page 8 of 9
Tuesday, March 21, 2006
6. CS06-018 - New Noise Regulation By-law
General Committee recommends:
THAT the report on the proposed Draft Noise Regulation By-law be
received; and
THAT the proposed Noise Regulation By-law be enacted by Council.
CARRIED
Councillor West left the meeting at 8:55 p.m.
17. CS06-020 - Council Pending List - Status Report
General Committee recommends:
THAT CS06-020 be received for information purposes.
CARRIED
Councillor Wallace, having previously declared an interest in Item 18, did not take part
in the vote called for in this regard.
18. Memo from the Director of Leisure Services
Re: Aurora Youth Soccer Club Press Releases
General Committee recommends:
THAT the matter be referred to staff to work with the Aurora Youth Soccer
Club to address and resolve the issues.
CARRIED
General Committee recommends:
THAT the Communications/Marketing Coordinator be requested to issue a
public response containing factual and accurate information to provide
clarity to this matter.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
Councillor Hogg requested that staff clarify the status of the activities and
progress as well as the dynamics of the fundraising committee for the new
recreation complex, and he asked what options exist for people wishing to
donate towards this project.
General Committee recommends:
THAT staff be requested to meet with the fundraising committee and
provide a report summarizing the current status and plans for the future of
the efforts to reach their fundraising target.
CARRIED
General Committee Report No. 06-06 Page 9 of 9
Tuesday, March 21, 2006
VIII IN-CAMERA
None
IX ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:30 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 06-06 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MARCH 28,
2006, WITH THE EXCEPTION OF ITEM NO. 2 WHICH WAS DISCUSSED AND
ADOPTED AS ORIGINALLY PRESENTED.
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK