MINUTES - General Committee - 20060404
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 06-07
Council Chambers
Aurora Town Hall
Tuesday, April 4, 2006
ATTENDANCE
COMMITTEE MEMBERS Councillor Wallace in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Hogg, Kean, Morris and
Vrancic.
MEMBERS ABSENT Councillor West was absent.
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator, Director of Building, Director of Leisure
Services, Director of Planning, Director of Public
Works, Director of Financial Services/ Treasurer,
Town Solicitor, and Council/Committee Secretary.
Councillor Wallace called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the addition of the following items, be approved:
ADDITION
REPLACEMENT PAGE - Item 4 - FS06-010 (Page 16 in agenda)
WITHDRAWAL
In-Camera Item pertaining to a property matter.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 5 and 7 were identified for discussion.
General Committee Report No. 06-07 Page 2 of 6
Tuesday, April 4, 2006
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
2. PW06-015 – Award of Tender No. PW-2006-18 - Supply and
Delivery of One 2007 Conventional Cab Combination
Dump/Sander/Plow Truck
THAT Tender No. PW-2006-18, Supply and Delivery of One 2007
Conventional Cab Combination Dump/Sander/Plow Truck be awarded to
Galloway Motors Ltd. at the tendered price of $169,784.64.
6. PL06-043 – Application for Site Plan Approval
Bell Canada Automatic Telephone Exchange Building
Addition, 14967 and 14973 Yonge Street, Aurora
Lot 175 and Part Lot 174 of Registered Plan 246 and
Part of Lot 1 of Registered Plan 346
File D11-14-05
THAT Report PL06-043 be received as information and that, subject to the
resolution of all outstanding issues and the submission of all fees and
securities, Council authorize the Director of Planning and Development
Services to execute a Site Plan Agreement between the owner and the
Town of Aurora to permit the construction of a 338m2 (3,638ft2) addition
to the existing building.
CARRIED
V DELEGATIONS
(a) Mr. Miloslav Prikryl
Re: Process for Adding a Question to the Election Ballot
Mr. Miloslav Prikryl requested that the Members of the General Committee
support his request to add a question to the upcoming election ballot. Mr.
Prikryl advised that he would like to propose that the following question on
gender equality, be added to the ballot:
“Guarantee a minimum of 50% of Council seats to be reserved for female
candidates (this means a minimum 4 out of 8 seats)
and as a consequence of the above law - the post of Mayor of the Town of
Aurora will always alternate between a female and male candidate.”
Mr. Prikryl suggested that, should this request not be approved, alternatively
staff could draft a by-law to reflect the above proposal and Council can then
consider the matter.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee Report No. 06-07 Page 3 of 6
Tuesday, April 4, 2006
(b) Mr. Wayne Bando
Re: Collins Crescent Reconstruction
Mr. Wayne Bando resident of 38 Collins Crescent, addressed the Committee
to request the resolution of outstanding issues regarding the inadequate
topsoil and sod replacement which was installed by the Town following the
reconstruction of Collins Crescent in early 2005. Mr. Bando advised that a
number of properties on Collins Crescent, which had their front lawns
replaced by the Town upon completion of the reconstruction, have had little or
no growth and Mr. Bando suggested that this is due to sub-standard quality
materials. Mr. Bando requested that the Town replace the topsoil and sod
with professional quality materials and that staff advise when this will be
done.
General Committee recommends:
THAT the comments of the delegate be received and referred to the
Director of Public Works to provide a report containing recommendations
on how to proceed and estimated associated costs.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. BA06-006– Secondary Dwelling Unit Task Force - Interim Report
General Committee recommends:
THAT the Secondary Dwelling Unit Task Force be dissolved; and
THAT the issue of completing the mandated study tasks outlined in
the Terms of Reference endorsed by Council on June 14th, 2005 be
referred to the 2007 to 2010 term of Council.
CARRIED
3. PW06-016 – Amending Agreement with Miller Waste Systems for the
Extension of Tender No. PW-1999-13
General Committee recommends:
THAT the Mayor and Clerk be authorized to sign the attached Amending
Agreement between the Town of Aurora and Miller Waste Systems for the
extension of Tender No. PW-1999-13 as described in Report No. PW06-
016.
CARRIED
4. FS06-010 – Segregation of Reserves and Reserve Funds
General Committee recommends:
THAT Council recommends the establishment of two types of reserves to
be known as Discretionary Reserve Funds and Obligatory Reserve Funds;
and
General Committee Report No. 06-07 Page 4 of 6
Tuesday, April 4, 2006
THAT Discretionary Reserve Funds be defined as:
The discretionary allocation of funds, designated by Council, for
specific purposes to be used in current and future years and may
be re-allocated at the discretion of Council; and
THAT Obligatory Reserve Funds be defined as:
Funds levied for purposes designated by legislation; levied
specifically from selected users and must be expended to benefit
these users; funds donated to the municipality, that the municipality
is obligated to spend in the manner designated. These funds
cannot be re-allocated at the discretion of Council; and
THAT the Reserves as of December 31, 2005 be segregated as follows:
DISCRETIONARY RESERVE FUNDS
Working Capital
Election
Future Legal
Zoning By-law Review
Contingencies
Workers Compensation
Engineering
Insurance
Equipment
Leisure/Parks
Works
Fire
By-law
Phone
Copier
By-law ticketing
Municipal Capital
Parks Rehabilitation
Major Capital Repair
Tax Rate Stabilization
Salt and Sand
Development Revenue
Parks Master Plan
Compensation Contingency
Aurora Hydro Contingency
Fire services capital
Library System Reserve
Library General
Capital Arts and Culture
Public Works Infrastructure
Church St. School
Debt Deferral – Library facility
Sale of Municipal Lands
Aurora Hydro Sale Investment
OBLIGATORY RESERVE FUNDS
Bayview/Wellington Laneway
Cash in Lieu – Parkland
Cash in Lieu – Parking
War Memorial
Water/Sewer
Syphon and Streetlight Annuity
Building Department
General Committee Report No. 06-07 Page 5 of 6
Tuesday, April 4, 2006
Development Charges
Corporate
Fire
Parks Dev. & Facilities
Indoor Recreation
Library
Public Works Administration
Roads & Related
Water/Sewer
Sewer
Heron Annuity
Ballymore Pumping Station
Bayview Pumping Station
Storm Sewers
Beavertop Reserve
CARRIED
5. PL06-037 – Application to Amend the Zoning By-law and Draft Plan of
Subdivision, Chapman Court (Kylemore Homes)
Part of Lot 80, Concession 1, E.Y.S
Files D14-13-05A & D12 -05-3A (Ref: D11-10-05)
Members of the Committee expressed concern that Council’s previous request to
include a Warning Clause in the Draft Plan of Subdivision pertaining to the
proximity to Hydro Towers appears not to have been sufficiently adhered to. The
Solicitor advised that she will draft a clause and provide it at the next Council
meeting.
Members of the Committee requested that more detail be provided regarding the
proposed pedestrian bridge connecting the subject development to the trail
system and the location and associated costs. The Director of Planning advised
that further information will be provided at the next Council meeting.
General Committee recommends:
THAT the proposed plan of subdivision D12-05-03A prepared by J. D.
Barnes Limited dated October 21, 2005 be draft approved by the Town of
Aurora, subject to Conditions of Draft Approval attached as Appendix “A”
being fulfilled prior to final approval.
CARRIED
7. Correspondence from the Toronto and Region Conservation For the Living City
Re: Municipal Tool Kit for Sustainable Development
General Committee recommends:
THAT the correspondence from the Toronto and Region Conservation For
the Living City regarding Municipal Tool Kit for Sustainable Development,
be received for information.
CARRIED
General Committee Report No. 06-07 Page 6 of 6
Tuesday, April 4, 2006
VII OTHER BUSINESS, COUNCILLORS
Councillor Hogg expressed concern regarding the amount of printed material and
large documents appearing in the Councillors mail boxes, for information
purposes. Councillor Hogg requested that staff consider finding measures to
reduce the amount of paper by using electronic notices rather than printed, and
by providing update summaries, or cover pages rather than entire documents.
The CAO advised that he will look into this matter.
Councillor Kean expressed concern regarding the increase of graffiti in Aurora
and requested that staff provide a copy of the current by-law which addresses
this issue, so that Council may review it at a future meeting.
Councillor Morris advised that the Environmental Advisory Committee is currently
organizing “Clean-up Days” and that the issue of graffiti is one of the areas to be
discussed and hopefully addressed.
Councillor Morris expressed concern regarding the recent removal of mature
trees along Bathurst Street resulting from the regional road widening project
currently under way. Councillor Morris inquired about the notification process
followed by the Region to advise local residents of the removal of these trees and
requested a copy of the attendance record from any related public information
meetings provided by the Region on this project. In response the CAO advised
that he had attended one of the Regional Open Houses held at the Aurora Town
Hall in 2005. The CAO further advised that the trees which were marked for
removal were indicated on the drawings provided by the consultant at the Open
House.
VIII IN-CAMERA
Property Matters
Item Withdrawn from agenda.
IX ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:20 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 06-07 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, APRIL 11,
2006, WITH THE EXCEPTION OF ITEM NO. 4 WHICH WAS DISCUSSED AND
ADOPTED AS ORIGINALLY PRESENTED.
______________________ _________________________________
T. JONES, MAYOR K. EWART, DEPUTY CLERK