MINUTES - General Committee - 20051115
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 05-23
Council Chambers
Aurora Town Hall
Tuesday, November 15, 2005
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Morris, Vrancic and West.
MEMBERS ABSENT Councillors Kean and Wallace were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Director of Financial Services/Treasurer, Town
Solicitor, and Council/Committee Secretary.
Mayor Jones called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
Delegation request from Ms Rebecca Beaton to address the
Committee regarding the following items:
• Item 1 - LS05-057 – Seniors’ Centre Sponsorship
• Item 5 - TR05-032 – New Recreation Complex – Financial
Update
• Item 7 - TR05-033– Hydro Reserve Fund Investments
Correspondence from Mr. Larry Dekkema of Ballymore Homes
Re: Item 4 - PL05-107 – Servicing Allocation – By-law 4721-05.D
Memorandum from Ms Karen Ewart - Administrative Co-
ordinator/Deputy Clerk
Re: Revisions to the 2006 Proposed Meeting Schedule
CARRIED
General Committee Report No. 05-23 Page 2 of 8
Tuesday, November 15, 2005
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 5, 6, 7, 11, 13, 14 and 15 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
4. PL05-107 – Servicing Allocation – By-law 4721-05.D
THAT Council enact by-law 4721-05.D, being a by-law dealing with the
adequacy of services for new development.
8. PW05-029 - Approval to Execute a Preservicing Agreement -
Phase 2, Spring Farm Residential Subdivision (D12-01-5A)
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and Minto Homes Corporation to permit the
servicing of the Phase 2 lands in Spring Farm Residential Subdivision
(D12-01-04) subject to the following conditions:
a) Issuance of the necessary Certificates of Approval from the Ministry of
the Environment and Lake Simcoe Region Conservation Authority for
all the underground services;
b) Signing of the engineering plans for the construction of the municipal
services;
c) Receipt of proof of insurance indemnifying the Town in an amount of
$10,000,000; and
d) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
9. PW05-031 – Approval to Execute a Preservicing Agreement –
Phase 3, Prato Estate Residential Subdivision (D12-00-7A)
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and Prato Estates Inc. to permit the servicing of
the Phase 2 lands in Prato Estate Residential Subdivision (D12-00-7A)
subject to the following conditions:
a) Issuance of the necessary Certificates of Approval from the Ministry of
the Environment and Lake Simcoe Region Conservation Authority for all
the underground services;
b) Signing of the engineering plans for the construction of the municipal
services;
c) Receipt of proof of insurance indemnifying the Town in an amount of
$10,000,000; and
d) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
General Committee Report No. 05-23 Page 3 of 8
Tuesday, November 15, 2005
10. PL05-105 – Planning Application Status List
THAT the Planning Applications Status List be received as information.
12. Memo from the Director of Public Works
Re: Remedial Action Plan - 50 Industrial Parkway South
THAT the memo regarding Remedial Action Plan - 50 Industrial Parkway
South be received for information.
16. CS05-035 – Council Pending List - Status Report
General Committee recommends:
THAT report CS05-035 be received for information purposes.
CARRIED
V DELEGATIONS
(a) Mr. Greg Cook, Cook Consulting Engineers Ltd.
and Mr. Tom Heintzman, President of Bullfrog Power
Re: Bullfrog Power
Mr. Greg Cook, Aurora resident, introduced Mr. Tom Heintzman, President of
Bullfrog Power.
Mr. Heintzman appeared before the Committee to outline the benefits of “Green
Electricity” and to advise that Bullfrog Power is the first all-green electricity
retailer in Ontario providing renewable electricity for cities and towns. Mr.
Heintzman advised that Bullfrog Power provides ways to promote environmental
responsibility, to demonstrate community leadership through environmentally
responsible action and provide unique marketing opportunities while helping to
clean our air and fight climate change.
Mr. Heintzman concluded by thanking the Town for the opportunity to speak and
by advising that this presentation has been provided to raise awareness of the
many benefits offered by Bullfrog Power, and that no direction is required from
the Committee.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends:
THAT Mr. Tom Heintzman’s presentation on Bullfrog Power be referred to
the Environmental Advisory Committee for a report back to a future
Council meeting.
CARRIED
Councillor Gaertner arrived at 7:05 p.m.
Councillor Hogg arrived at 7:10 p.m.
General Committee Report No. 05-23 Page 4 of 8
Tuesday, November 15, 2005
Delegation Request from Ms Rebecca Beaton
Re: Item 1 - LS05-057 – Seniors’ Centre Sponsorship
(Added Item)
Ms Rebecca Beaton asked if agreements between the listed sponsors and the
Town have been prepared. Ms Beaton also requested that copies of the
agreements and the monetary values associated with each sponsor, be provided
at the next Council meeting.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 1 on
the agenda; and
THAT Item 1 be brought forward for discussion.
CARRIED
1. LS05-057 – Seniors’ Centre Sponsorship
General Committee recommends:
THAT Council approve the following sponsorship for rooms within the new
Seniors’ Centre; 1. Deck - Aurora Home Hardware, “Aurora Home Hardware”
2. Lounge - McAlpine Ford-Mercury, “McAlpine Room”
3. Activities Rooms A & B - Vic Priestly Contracting Ltd., “Priestly
Room”
4. Kitchen - Hon. Belinda Stronach, M.P., “Belinda’s Kitchen”
5. Workshop - First Pro Shopping Centres
6. Games Room - Wycliffe Homes, “Wycliffe Room”
7. Reading Room - Ballymore Developments, “Ballymore Room”
8. Crafts Room - Norma Jean Legge, “Norma Jean Legge Room”
9. Pool Room - Torcan Chemical, “Torcan Room”
10. Activity Room C – Howard Johnson; and THAT $119,000.00 be deducted from the fundraising target of
$250,000.00 in support of these sponsorship donations.
CARRIED
Delegation Request from Ms Rebecca Beaton
Re: Item 5 - TR05-032 – New Recreation Complex – Financial Update
(Added Item)
Ms Rebecca Beaton expressed the concern that there was not enough detail
provided within report TR05-032 - New Recreation Complex – Financial Update.
Ms Beaton made several inquiries of staff regarding specific details of the
accounting and banking procedures used to compile the information within the
report. It was suggested by the Chair and supported by the Committee members
that she should provide her questions in writing to the Director of Finance so that
he can respond back to her directly and provide the information that she requires.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 5 on
the agenda; and
THAT Item 5 be brought forward for discussion.
CARRIED
General Committee Report No. 05-23 Page 5 of 8
Tuesday, November 15, 2005
5. TR05-032 – New Recreation Complex – Financial Update
General Committee recommends:
THAT the report be received for information.
CARRIED
Delegation Request from Ms Rebecca Beaton
Re: Item 7 - TR05-033– Hydro Reserve Fund Investments
(Added Item)
Ms Rebecca Beaton raised several questions pertaining to report TR05-033 –
Hydro Reserve Fund Investments, It was suggested by the Chair and supported
by the Committee members that she should provide her questions in writing to
the Director of Finance so that he can respond back to her directly and provide
the information that she requires.
General Committee recommends:
THAT the comments of the delegate be received and referred to Item 7 on
the agenda; and
THAT Item 7 be brought forward for discussion.
CARRIED
7. TR05-033– Hydro Reserve Fund Investments
General Committee recommends:
THAT the report be received for information.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. PW05-032 - GO Transit Parking Concerns
General Committee recommends:
THAT parking be limited on the following streets to two hours from
Monday to Friday from 8:00 a.m. to 5:00 p.m.:
a) East side of Larmont Street from Mosley Street to Metcalfe Street;
b) South side of Metcalfe Street from Wells Street to Edward Street;
c) North side of Metcalfe Street from Berczy Street to Larmont Street;
d) North side of Mosley Street from Larmont Street to Wells Street;
and
e) West side of Larmont Street from Wellington Street East to Mosley
Street; and
THAT staff be requested to monitor parking in the vicinity of the GO
Station and report back to Council once the new permanent parking lot
has been completely implemented to determine if further parking
prohibitions are required.
CARRIED
General Committee Report No. 05-23 Page 6 of 8
Tuesday, November 15, 2005
3. PW05-030 – Fleet Management Review
General Committee recommends:
THAT report PW05-030 detailing the results of the Fleet Management
Review, undertaken by IDM Consultants dated October 28, 2005, be
accepted by Council; and
THAT staff be requested to include in the 2006 budget for discussion an
additional:
• mechanic position at full time for four months (1/3 FTE);
• clerk position at half time for twelve months (1/2 FTE); and
THAT staff be requested to report further:
• on the results of the review on the feasibility and pay-back period for
the installation of a dyed diesel tank and dispenser;
• before any stand alone Fleet Management System is purchased;
• on the feasibility and cost of providing additional repair bays and a
wash bay; and
THAT staff be requested to implement the balance of the
recommendations contained within the above noted IDM Consultants
report; and
THAT staff be authorized to employ IDM Consultants for implementation
of the fleet management improvements utilizing the remaining capital
budget funds allocated for the Fleet Management Review completed on
October 28, 2005 all as described in report PW05-030.
CARRIED
6. CS05-034 - 2006 Council and Committee Meeting Calendar and
Memorandum from K. Ewart - Administrative Coordinator/Deputy Clerk
Re: Revisions to the 2006 Proposed Meeting Schedule (Added Item)
General Committee recommends:
THAT the 2006 Council and Committee Meeting Calendar attached hereto
as Appendix #1, including the following amendments, be approved:
THAT the October 24, 2006 Council meeting be cancelled; and
THAT The October 17, 2006 meeting of General Committee be changed
to a Council meeting; and
THAT the Aurora Heritage Committee meetings be held on the third
Monday of every month in 2006; and
THAT the title of the Environmental Advisory Committee Sub-Committee
“By-laws/Policy” be changed to “Planning/By-laws/Policy”
CARRIED AS AMENDED
11. Correspondence from the City of Markham
Re: Programs from the Markham Energy Conservation Office
General Committee recommends:
THAT correspondence be received for information.
CARRIED
General Committee Report No. 05-23 Page 7 of 8
Tuesday, November 15, 2005
13. ADM05-022 – Library Square
General Committee recommends:
THAT staff be requested to canvass Members of Council to determine a
viable date and time in January or February of 2006, to hold a Special
General Committee Meeting to discuss Library Square.
CARRIED
The Committee recommended that staff investigate whether a vote for reconsideration
would be necessary to consider the issue of Library Square.
Councillor Morris suggested that a large advertisement be placed in the local
newspapers to identify when this meeting will happen and list the details of the meeting.
14. CS05-033 - Newspaper Distribution Boxes
General Committee recommends:
THAT the report entitled Newspaper Distribution Boxes be received; and
THAT staff be directed to report back with a draft by-law to regulate
newspaper distribution boxes, which includes amongst other matters, site
location and restrictions.
CARRIED
15. Memo from Councillor Morris
Re: Federation of Canadian Municipalities/National Board of Directors
Meeting
General Committee recommends:
THAT Council approve up to $300 to defray costs for Councillor Morris to
attend the Federation of Canadian Municipalities/National Board of
Directors Meeting, taking place in Ottawa from November 30, 2005 to
December 3, 2005.
CARRIED
ADDED ITEMS TO THE AGENDA
Correspondence from Mr. Larry Dekkema of Ballymore Homes
Re: Item 4 - PL05-107 – Servicing Allocation – By-law 4721-05.D
(Added item)
General Committee recommends:
THAT the correspondence be received; and
THAT the three additional points, as recommended by Ballymore Homes,
be added to the Servicing Allocation Policy, as follows:
a) If staff has recommended that an application/file be closed, then that
project should be removed from the list; and
b) If the landowner has “expressed an interest” in proceeding, but has not
submitted a complete application (with fees paid, etc), then that project
should be ranked as a very low priority; and
c) If an application is listed as ”on hold” by staff, then that application
should be ranked as low priority.
CARRIED
General Committee Report No. 05-23 Page 8 of 8
Tuesday, November 15, 2005
Councillor West left the meeting at 8:30 p.m.
VII OTHER BUSINESS, COUNCILLORS
Councillor Morris gave Notice of Motion regarding Remembrance Day and the
Cenotaph.
Councillor Gaertner inquired about the status of the fundraising groups for the
Recreation Complex. The Director of Leisure was requested to canvass the user
groups and report back on when a fundraising plan will be presented to Council.
Councillor Vrancic requested that Councillor Buck advise at her next workshop
for potential candidates, that these workshops are being held independently, and
are not sponsored by the Town of Aurora.
VIII IN-CAMERA
None
IX ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:55 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 05-15 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER
22, 2005, WITH THE EXCEPTION OF ITEMS 2, 5, 7, 11, AND 15 WHICH WERE
ADOPTED AS ORIGINALLY PRESENTED. THE ITEMS REGARDING ITEM 13 AND
THE ADDED CORRESPONDENCE REGARDING ITEM 4 WERE DISCUSSED AND
ADOPTED AS AMENDED.
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK