MINUTES - General Committee - 20051205
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
2006 - 2008 Capital and Operating Budget - Draft 1
MINUTES
NO. 05-26
Monday, December 5, 2005
6:00 p.m.
Council Chambers
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Vrancic, Wallace and West.
MEMBERS ABSENT: Councillors Kean and Morris
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Financial
Services/Treasurer, Director of Leisure Services,
Director of Public Works, Parks Manager, Manager of
Program/Community Development, Administration/
Budget Co-ordinator
Mayor Jones called the meeting to order at 6:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the content of the agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
Delegation request from Ms Rebecca Beaton
Re: Draft 2006 Capital & Operating Budget
PW05-033 – Funding for 10—Year Capital Plan
PW05-034 – Staffing Considerations – 2006 Public Works
Budget
Memo from the Director of Public Works
Re: Report PW05-035 – Waste Management 2006 Budget –
Consideration of Bi-Weekly Waste Collection
General Committee Report No. 05-26 Page 2 of 5
Monday, December 5, 2005
PW05-035 - Waste Management 2006 Budget –
Consideration of Bi-Weekly Waste Collection
TR05-037 - Central York Fire Services Budget
CARRIED
III DELEGATIONS
Mr. Al Wilson, Resident
Re: Draft 2006 Capital & Operating Budget
Mr. Wilson advised the Committee of his concerns with respect to the Draft 2006
Capital and Operating Budget. Mr. Wilson indicated that more attention should
be given to the community survey conducted in 2005. Mr. Wilson also expressed
his concern regarding increases in Legal Services expenses, salary and contract
costs and the overall tax levy increases over the past few years.
General Committee recommends:
THAT the comments of Mr. Wilson be received for information purposes.
CARRIED
Ms Rebecca Beaton, Resident
Re: Draft 2006 Capital & Operating Budget
Ms Beaton enquired about items within the Draft Leisure Services Capital Budget
as related to the new Recreation Complex. Ms Beaton requested that the
proposed baseball facility be removed from the proposed budget.
General Committee recommends:
THAT the comments of Ms Beaton be received for information purposes.
CARRIED
IV ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT the presentation from representatives of the Aurora Public Library
Board be brought forward for discussion
CARRIED
1. Library Budget
Mr. Geoffrey Dawe, Chair and Mr. Tom Connor, Vice Chair of the Library Board
provided the Committee with a verbal report regarding the public satisfaction
survey. Mr. Dawe advised the Committee that 74% of the survey respondents
indicated that they had used the Library services within the last 12 months
making the Library the second most used service after municipal parks and of
those users, 91% indicated that they were either satisfied or very satisfied with
the Library services. The Committee was advised that the Business Plan and the
budget of the Library is based on the Board’s Strategic Plan.
Ms Colleen Abbott, CEO of the Aurora Public Library, provided the Committee
with an overview of the proposed 2006 Capital and Operating Budget for the
Library.
General Committee Report No. 05-26 Page 3 of 5
Monday, December 5, 2005
General Committee recommends:
THAT the Draft 2006 Capital Budget for the Aurora Public Library be
received for information.
CARRIED
Councillor Hogg arrived at 6:40 p.m.
General Committee recommends:
THAT the 2006 Operating Budget for the Aurora Public Library be
received for information.
CARRIED
2. Recap of Process To Date
The Director of Financial Services provided the Committee with an review of the
budget process to date. The CAO advised the Committee that the draft budget
was reduced by 11% from the 2004 projected budget and requested that,
following the review of the presentation of the remaining budgets, the Committee
provide direction to staff to adjust the Draft 2006 Capital and Operating Budgets
to achieve an appropriate budget.
Public Works Capital Initiatives
3. PW05-035 - Waste Management 2006 Budget – Consideration of Bi-
Weekly Waste Collection
General Committee recommends:
THAT if Council wishes to co-ordinate implementation of the 3-stream
waste collection system with the other “northern” York Region
municipalities, staff be requested to:
a) Report further on the matter of an amalgamated tender call for the
collection of green bin, recyclable and landfill materials with the
northern municipalities of York Region specifically with respect to
the timing for the tender call and implementation of the 3-stream
collection system; and
b) Remove $200,000 from the waste collection budget as presented to
the Special General Committee meeting of November 28, 2005;
and
c) Set aside $5,000 from the funds noted in recommendation No. 2.2
of report PW05-035 as Aurora’s share to engage a consultant to
prepare the necessary tender documents in co-operation with the
other northern municipalities of York Region; and
d) Report further on the waste collection schedule and parameter
aspects for Council’s consideration.
THAT Tender No. PW-1999-13 - Waste Management Services Collection
Tender be extended to May 1, 2007 with the same existing terms,
conditions and unit prices except that the unit prices be increased
September 1, 2006 by the increase in the yearly Consumer Price Index
from September 1, 2005 to September 1, 2006 to a maximum of 4%; and
THAT staff present to Council for approval the amended agreement with
Miller Waste Systems for the extension of Tender No. PW -199-13 as
described in recommendation 2.5 of Report PW05-035; and
General Committee Report No. 05-26 Page 4 of 5
Monday, December 5, 2005
THAT report PW05-035 be referred to the December 13, 2005 Council
meeting for public input and the December 20, 2005 Council meeting for
decision by Council.
CARRIED
4. PW05-033 – Funding for 10—Year Capital Plan
General Committee recommends:
THAT report PW05-033 dealing with funding for the reconstruction of the
Town’s roads, be received; and
THAT Council adopt the funding model recommended in report PW05-033
for funding of the 10-Year Capital Road Reconstruction Program to retain
the Town’s current Pavement Condition Index over the period 2006 –
2015; and
THAT staff be directed to prepare and submit the 10-Year Capital Road
Reconstruction Program (2006 – 2015) based on the approved funding
model.
CARRIED
5. PW05-034 – Staffing Considerations – 2006 Public Works Budget
General Committee recommends:
THAT report PW05-034 dealing with Public Works staffing considerations
for the 2006 Operations Budget be received for information.
CARRIED
6. Leisure Services Budget
The Director of Leisure Services provided the Committee with an overview of the
Draft 2006 Capital and Operating Budget.
General Committee recommends:
THAT the Draft 2006 Capital and Operating Budget for Leisure Services
be received for information.
CARRIED
7. Administration Building Budget
General Committee recommends:
THAT the Draft 2006 Capital and Operating Budget for Administration
Building Budget, be received for information.
8. Review of Reserve and Reserve Funds
The Director of Financial Services provided the Committee with an outline of the
details as related to the Town’s reserve funds and highlighted some of the
proposed projects that will have a profound impact on the reserves if approved.
General Committee Report No. 05-26 Page 5 of 5
Monday, December 5, 2005
General Committee recommends:
THAT the presentation by the Director of Financial Services/Treasurer
regarding the Reserve Funds Budget be received for information.
CARRIED
9. TR05-037 - Central York Fire Services Budget
The CAO provided the Committee with an overview of the report and advised
that Option 4 is the preferred repayment plan as outlined in report TR05-037.
The CAO further advised the Committee of the impact of the repayment plan to
the Fire Reserve Fund as a result of the obligations defined in the agreement
with the Town of Newmarket for Fire Services.
General Committee recommends:
THAT staff undertake a further review of the proposed 2006 Budget in
order to identify and rate a list of projects that Council may re-evaluate to
provide a possible reduction in the budget; and
THAT a Special General Committee meeting be held prior to December
20, 2005 to further discuss the 2006 Capital and Operating Budget.
CARRIED
Councillor Vrancic left the meeting at 9:30 p.m.
10. Memorandum requesting Special Council Meeting on December 20, 2005
General Committee recommends:
THAT a Special Council Meeting be held on December 20, 2005 with the
intent to adopt the 2006 Capital and Operating Budget.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:40 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 05-26 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER
13, 2005.
________________________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK