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MINUTES - General Committee - 20051018 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 05-21 Council Chambers Aurora Town Hall Tuesday, October 18, 2005 ATTENDANCE COMMITTEE MEMBERS Councillor Vrancic in the Chair; Mayor Jones, Councillors Buck, Gaertner, Kean, Wallace and West. MEMBERS ABSENT Councillor Hogg was absent on other business. Councillor Morris was absent on vacation. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor Vrancic called the meeting to order at 7:01 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA General Committee recommends: THAT the content of the Agenda as circulated by the Corporate Services Department, with the following withdrawal and additional items, be approved: WITHDRAWAL:  Item 9 - LS05-057 - Seniors’ Centre Sponsorship ADDITIONAL ITEMS:  Delegation from the Director of Financial Services/Treasurer Re: Review of the Proposed Format for the 2006 Capital and Operating Budget  Delegation request from Mr. Sean Murphy Re: Item 10 - LS05-056 - Permitting of Ice  Delegation request from Mr. David Collins, Resident Re: Parking of Unlicensed Vehicles CARRIED General Committee Report No. 05-21 Page 2 of 7 Tuesday, October 18, 2005 III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 8 and 10 were identified for discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to the Committee and staff be authorized to take all necessary action required to give effect to same: 4. PL05-096 – Zoning By-law Amendment Applications Gathering Place of Aurora 210 Edward Street Part of Blocks B&C, Plan 488 File D14-07-05 THAT Council approve By-law 4709-05.D, being a site specific rezoning By-law to amend the Town of Aurora Zoning By-law 2213-78, as amended (File D14-07-05). 5. PL05-098 – Proposed Zoning By-law Amendment Application and Plan of Subdivision Application Chapman Court (Kylemore Homes) Part of Lot 80, Concession 1, E.Y.S Files D14-13-05A & D12 -05-3A (Ref: D11-10-05) THAT Council receive as information the following overview of an Application to Amend the Zoning By-law and Plan of Subdivision Application (Files D14-13-05A & D12-05-3A), and schedule these applications for the Public Planning Meeting of November 23, 2005. 6. PL05-099 – Zoning By-law Amendment Application-Temporary Use La Maison Montessori School (Vic Priestly Demolition) 669 Wellington Street East, Aurora Part of Lot 80, Concession 1, E.Y.S File D14-10-05 THAT Implementing Zoning By-law 4707-05.D be scheduled for enactment at the next Council meeting. 7. PL05-100 – Planning Applications Status List THAT the Planning Applications Status List be received as information. CARRIED 9. LS05-057 - Seniors’ Centre Sponsorship THIS ITEM WAS WITHDRAWN UPON APPROVAL OF THE AGENDA. General Committee Report No. 05-21 Page 3 of 7 Tuesday, October 18, 2005 V DELEGATIONS (a) Mr. Greg Reid, Athletic Director, St. Andrew’s College and Representatives from Roger Neilson’s Hockey Camp Re: Item 10 - LS05-056 - Permitting of Ice Mr. Greg Reid, Athletic Director of St. Andrew’s College, provided a summary of the events leading to a potential partnership between St. Andrew’s College and Roger Neilson’s Hockey Camp which will include a five year agreement with the Town of Aurora to use both ice rinks in the new Recreation Complex during the summer. Mr. Reid advised that St. Andrew’s College and Roger Neilson’s Hockey Camp are in favour of the recommendations within report LS05-056 - Permitting of Ice. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED Delegation request from Mr. Mike Murphy of the Murphy Hockey School Re: Item 10 - LS05-056 - Permitting of Ice (Added Item) Mr. Mike Murphy advised that the Murphy Hockey School is a non profit organization which has been active and successful in Aurora for eight years, and added that over those years the school has maintained a good relationship with the Town of Aurora as a regular ice user. Mr. Murphy expressed concern about the contents of the report and the process by which the Town dealt with this matter, suggesting that the Murphy School should have been consulted prior to the beginning of negotiations pertaining to a new major contract. General Committee recommends: THAT the comments of the delegate be received and that Item 10 - LS05- 056 - Permitting of Ice, be brought forward for discussion. CARRIED 10. LS05-056 - Permitting of Ice General Committee recommends: THAT Council support the application of the Ice Allocation Policy regarding the permitting of summer ice. CARRIED (b) Richard and Caroline Damecour Re: Item 1 - BA05-010– Skateboard Ramps Mr. Richard Damecour appeared to express his concern regarding the skateboard half pipe which has been constructed in the backyard of the home behind his. Mr. Damecour advised that the half pipe is in use most evenings and every weekend, and that the noise from the skateboarding is a low grinding sound which has seriously detracted from the enjoyment of their home. Mr. Damecour advised that his family no longer uses the back yard when the half pipe is in use. Mr. Damecour advised that the aggravation this has caused is not reasonable and he requested that the Town take some kind of action to remediate this problem. General Committee Report No. 05-21 Page 4 of 7 Tuesday, October 18, 2005 General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (c) Mr. Kurt Irrcher Re: Item 1 - BA05-010– Skateboard Ramps Mr. Kurt Irrcher appeared to express concern regarding the skateboard half pipe which has been constructed in the backyard of the home cornering his backyard. Mr. Irrcher advised that he has lived in his home for 12 years and has always enjoyed the use of his back yard, however he advised that now he is able to see the half pipe from his yard and he expressed the opinion that the noise from the skateboarding is extremely irritating. Mr. Irrcher advised that there are often groups of users and this intensifies the noise, deterring him from using his yard or his deck anymore. Mr. Irrcher advised that the aggravation this has caused is not reasonable and he requested that the Town take some kind of action to remediate this problem. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (d) John and Heather Vincent Re: Item 1 - BA05-010– Skateboard Ramps Mr. John Vincent advised that he is a new resident to Aurora and was disappointed by the construction of the skateboard half pipe which is cornering his backyard. Mr. Vincent expressed the viewpoint that the neighbours should have been consulted in advance of starting such a project and more communication, consideration and courtesy should have been used in this case. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (e) Mr. Victor Kalashnik Re: Item 1 - BA05-010– Skateboard Ramps Mr. Victor Kalashnik advised that it was he and his son who constructed the skateboard half pipe in the back yard of his home at 50 Windham Trail. Mr. Kalashnik advised that this project was initiated when he realized that his son and a large number of kids and young adults where spending much of their free time skateboarding on the roads around his neighbourhood. Mr. Kalashnik advised that he had been worried about the risk of traffic accidents, injury and lack of supervision, therefore he and his son took this project on as a safer skateboarding alternative for his son and his friends. Mr. Kalashnik advised that he respected all building codes and was careful to locate the half pipe in the most remote area available in his yard where maximum tree coverage was possible, in an effort to reduce noise and visual disturbance to his neighbours. Mr. Kalashnik also advised that several of his neighbours are in support of the half pipe and have never complained about it, and that the parents of the kids who use this structure are generally pleased with it. General Committee Report No. 05-21 Page 5 of 7 Tuesday, October 18, 2005 General Committee recommends: THAT the comments of the delegate be received and that Item 1 - BA05- 010 - Skateboard Ramps, be brought forward for discussion. CARRIED 1. BA05-010– Skateboard Ramps General Committee recommends: THAT Council receive report BA05-010 regarding the regulation of skateboard ramps as information. CARRIED Delegation Request from Mr. David Collins, Resident Re: Parking of Unlicensed Vehicles (Added Item) Mr. Collins appeared before the Committee to express his concern regarding staff report CS05-030 - Parking of Unlicensed Vehicles in Residential Areas. Mr. Collins advised that he does not support the Town’s By-law, 4370-02.T, specifically the sections which pertain to deserted or inoperable motor vehicles, as it is not clear and may be misinterpreted. General Committee recommends: THAT the comments of the delegate be received and that Item 2 - CS05- 030 - Parking of Unlicensed Vehicles in Residential Areas, be brought forward for discussion. CARRIED 2. CS05-030 – Parking of Unlicensed Vehicles in Residential Areas General Committee recommends: THAT the report regarding Parking of Unlicensed Motor Vehicles in Residential Areas be received for information, and that staff continue to enforce the provisions of By-law 4370-02.P. CARRIED Delegation from the Director of Financial Services/Treasurer Re: Review of the Proposed Format for the 2006 Capital and Operating Budget Mr. John Gutteridge, Director of Financial Services/Treasurer, provided a thorough overview of the proposed format for the 2006 Capital and Operating Budget. Mr. Gutteridge highlighted the revisions and improvements to the format outlining the benefits of simplifying the process. Mr. Gutteridge advised that by simplifying the departmental budget summaries it will be easier for Council to review the information. Mr. Gutteridge advised that staff in the Treasury department are available to assist when needed and he encouraged Members of Council to contact staff if any additional information or clarification is required throughout the budget process. General Committee Report No. 05-21 Page 6 of 7 Tuesday, October 18, 2005 General Committee recommends: THAT the comments of the delegate be received; and THAT Council receive and endorse the proposed format for the 2006 Capital and Operating Budget. CARRIED Councillor West left the meeting at 9:25 p.m. VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 3. PW05-027 – Stormwater Management Remedial Strategy - Award of Contract for Professional Services General Committee recommends: THAT Council authorize the Director of Public Works to execute an Engineering Agreement between the Town of Aurora and XCG Consultants Ltd. to complete a “Stormwater Management Remedial Strategy for the Town of Aurora” at a price of $86,466.00 exclusive of GST; and THAT Council withdraw contract PW2004-54, entitled “Maintenance and Monitoring of Stormwater Management Facilities in the Town of Aurora”, previously awarded to Cannington Excavating 1989 Ltd. CARRIED 8. CS05-031 - Pending List General Committee recommends: THAT CS05-031 be received for information purposes. CARRIED VII OTHER BUSINESS, COUNCILLORS Councillor Kean provided Notice of Motion regarding Industrial Parkway. Councillor Buck advised that she would like to conduct a workshop or series of workshops for potential candidates for the forthcoming elections. It was suggested that Councillor Buck provide a written proposal in this regard to allow Members of Council to understand the details of this initiative before it is discussed. In response to Councillor Buck’s comments, Councillor Kean expressed concern regarding the possibility of a workshop being held by a member of Council and suggested that such an initiative should be managed by the CAO’s Office. Councillor Gaertner enquired about the status of the issue of Naming Rights for the new Recreation Complex and Seniors’ Centre. The CAO advised that this matter requires input from Members of Council and should be addressed at a future meeting. General Committee Report No. 05-21 Page 7 of 7 Tuesday, October 18, 2005 General Committee recommends: THAT an assembly meeting be held In-Camera to discuss the naming rights for the new Recreation Complex and Seniors’ Centre. CARRIED VIII IN-CAMERA None IX ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:45 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 05-21 WAS CONSIDERED AND CORRECTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, OCTOBER 25, 2005. ITEM NO. 9 WAS DEFERRED TO NOVEMBER 8TH COUNCIL AND ITEMS 1 AND 2 WERE DISCUSSED AND ADOPTED AND THE REMAINDER OF THE REPORT OF THE GENERAL COMMITTEE MEETING 05-21 WAS ADOPTED.