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MINUTES - General Committee - 20050906 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 05-18 Council Chambers Aurora Town Hall Tuesday, September 6, 2005 ATTENDANCE COMMITTEE MEMBERS Councillor Buck in the Chair; Mayor Jones, Councillors Gaertner, Hogg, Morris, Vrancic and West. MEMBERS ABSENT Councillor Kean was absent due to family matters. Councillor Wallace was absent due to family matters. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Manager of Operations Services, Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor Buck called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Vrancic declared an interest in the In-Camera item - Property Matter, by virtue of a solicitor-client relationship and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. Councillor Gaertner declared an interest in the In-Camera item - Property Matter, by virtue of a business relationship and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. II APPROVAL OF AGENDA General Committee recommends: THAT the content of the Agenda as circulated by the Corporate Services Department, with the following additional item, be approved:  Revised Report No. LS05-052 - Award of Janitorial Services in Town Facilities - Item 6 CARRIED General Committee Report No. 05-18 Page 2 of 8 Tuesday, September 6, 2005 The Chair introduced Mr. John Gutteridge advising that he has been appointed as the new Treasurer/Director of Finance for the Town of Aurora. Councillor Buck congratulated Mr. Gutteridge and was joined by the Mayor, members of Council and staff in welcoming him to the Town. III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 6, 7, 9 and 10 were identified for discussion. 2. CS05-022 – Sign By-law (Deferred from August 16, 2005 Council Meeting) General Committee recommends: THAT Item 2 - CS05-022 – Sign By-law, be deferred to the September 20, 2005 General Committee Meeting. CARRIED IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to the Committee and staff be authorized to take all necessary action required to give effect to same: 1. Correspondence from Fire Chief John Monyneaux Re: Declaration of Fire Prevention Week by Aurora Council THAT the week of October 9, 2005 through October 15, 2005 be declared “Fire Prevention Week” with the theme being “Use Candles With Care”. 3. PL05-074 – Designation under Part IV of the Ontario Heritage Act The Wilton Barn 13831 Leslie Street Tibor and Marjit Schuller THAT The Wilton Barn at 13831 Leslie Street be approved for designation under Part IV of the Ontario Heritage Act, as recommended by the Heritage Advisory Committee of Aurora; and THAT the Corporate Services Department be authorized to: • Publish and serve Council’s Notice of Intention to Designate as per the requirements of the Act; and • Prepare the Designation By-law for the property. 4. PL05-078 – Planning Applications Status List THAT the Planning Applications Status List be received as information. General Committee Report No. 05-18 Page 3 of 8 Tuesday, September 6, 2005 5. PW05-024– Structural Watermain Re-lining on Centre Street; and Application for Funding – Canada-Ontario Municipal Rural Infrastructure Fund Program (COMRIF) THAT Fer-Pal Construction Ltd. be awarded the contract to structural re- line the Centre Street watermain from Yonge Street to Spruce Street as described in Report No. PW05-024; and THAT with respect to the Canada-Ontario Municipal Rural Infrastructure Fund Program: • Staff be requested to prepare and submit an application for funding for the structural re-lining of various cast iron watermains as described in Report No. PW05-024; and • The structural re-lining of cast iron watermains be declared as the Town’s highest priority project; and • The application for COMRIF funding for the reconstruction of Vandorf Sideroad from Industrial Parkway South to Bayview Avenue be withdrawn; and • Funds totalling $350,000 for structural watermain re-lining be allocated from the Water and Sewer Reserve Fund upon the successful receipt of COMRIF funding; and • The consulting firm of Totten Sims Hubicki Associates be engaged to assist the Town in the preparation and submission of the COMRIF application for funding; and THAT staff report back on the success of the COMRIF funding application and the structural re-lining of the watermain on Centre Street from Yonge Street to Spruce Street with a view to presenting a long term watermain rehabilitation program. 8. CS05-026 – Exemption to Noise By-law THAT Council endorse the request from Mr. Liddell for an exemption from the Town’s Noise By-law for the purpose of a birthday party on Saturday September 17, 2005. 11. Memo from the CAO Re: PowerStream and Aurora Hydro - Ontario Energy Board Decision THAT the memo and attachments be received for information. CARRIED General Committee Report No. 05-18 Page 4 of 8 Tuesday, September 6, 2005 V DELEGATIONS (a) Fire Chief John Molyneaux Re: Fire Services Annual Report to Council Fire Chief John Molyneaux provided a detailed report on the general status and various activities of the Central York Fire Services for the year 2004. Chief Molyneaux summarized the many factors in and around the community, such as the increase in population, increased focus on emergency preparedness initiatives and hazardous materials management and their effect on the delivery of fire services, including response time, training programs, public awareness and education programs. Councillor Vrancic requested that Central York Fire Services provide a report to Council outlining the initial process for intake of 911 calls which are handled through the Ministry of Health, and methods for distributing calls to the various emergency response facilities, focusing on time taken to defer the calls, with an aim to improve the communication process between the intake office and the local emergency response facilities. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (b) Mr. Harry Froussios, Senior Planner- Zelinka Priamo Ltd. on behalf of David Merkur Holdings & Loblaw Properties Ltd. Re: Site Plan Amendment Application for 14800 Yonge Street Mr. Harry Froussios, Senior Planner for Zelinka Priamo Ltd. appeared on behalf of David Merkur Holdings & Loblaw Properties Ltd. advising that his client is currently in the process of securing all necessary approvals to satisfy the Town in order to permit an expansion to the No Frills food store in the plaza located at 14800 Yonge Street. Mr. Froussios requested that Council grant his client an exemption from the Cash In Lieu for Parking policy, to allow for any deficiency in parking which may result from Council’s request to amend the proposed plan, which was presented to Council on July 12, 2005, by leaving the north-south aisle open. General Committee recommends: THAT the comments of the delegate be received for information. CARRIED (c) Ms Carol Viscusi, Resident Re: Concern Regarding the Median at McMaster Avenue and Hollidge Boulevard The delegate was not in attendance at this meeting. Mayor Jones requested that Ms Carol Viscusi be encouraged to present her concerns to the Traffic Safety Advisory Board, where that Board will consider her position, investigate the issue and provide its recommendations to Council for consideration. General Committee Report No. 05-18 Page 5 of 8 Tuesday, September 6, 2005 (d) Mr. Al Wilson, Resident Re: Progress of the New Recreation Centre on Leslie St. Mr. Al Wilson appeared before the Committee and requested that he be provided with a verbal or written response regarding the following issues: • Status of the naming rights issue in relation to Mr. Wilson’s previous request that the fundraising campaign targets for the Recreation Complex and the Seniors’ Centre not include the proceeds from naming rights; and • Status of a request to the Region of York for a debenture of funds for the Recreation Complex. The CAO advised that the naming rights issue is still being investigated and that once it is resolved and a draft policy is prepared for consideration, Mr. Wilson will be informed and provided with an opportunity to comment. The CAO also advised that the request for the debenture will be finalized by the Region, who issues the debentures, later this year. The CAO added that once all pertinent information is obtained, a report should be presented to Council, at which time Mr. Wilson will be informed and provided with an opportunity to comment. General Committee recommends: THAT the comments of the delegate be received and that staff provide a response to Mr. Al Wilson with regard to his inquiries at this meeting. CARRIED VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 6. LS05-052 – Award of Janitorial Services in Town Facilities General Committee recommends: THAT Council award RFP 2005-64 to for the janitorial services for a 5 year term to Royal Building Cleaning Limited in the following Town facilities: 1. Aurora Town Hall 2. Aurora Family Leisure Complex 3. Parks and Public Works Buildings 4. Aurora Public Library 5. New Seniors Centre 6. New Recreation Complex 7. Aurora Community Centre and further THAT Council approve $25,600 from the anticipated 2005 Operating Budget surplus. CARRIED 7. CS05-025 – Council Pending List - Status Report General Committee recommends: THAT CS05-025 be received for information purposes. CARRIED General Committee Report No. 05-18 Page 6 of 8 Tuesday, September 6, 2005 General Committee recommends: THAT a report be provided from all departments to Council by the end of October 2005, on all items on the Council Pending List, which have been active for 6 months or more. CARRIED 9. Memo from the Deputy Treasurer Re: Financial Services Report TR05-024 - “2005 Financial Review as at June 30, 200”, Additional Information General Committee recommends: THAT the memo be received for information. CARRIED Councillor Hogg left the meeting at 8:20 p.m. 10. Memo from the CAO Re: Special Council Meeting - Ontario Power Authority Comments General Committee recommends: THAT Council hold a Special Council meeting on September 20th, following General Committee, to address the Ontario Power Authority comments. CARRIED VII OTHER BUSINESS, COUNCILLORS Councillor West extended his thanks and compliments to the Leisure Services Staff who were involved in the installation of the new sound system which is experiencing its first trial run at this meeting. Councillor Vrancic asked the Director of Leisure Services to clarify a memo which was circulated on August 30, 2005, pertaining to a delay in the completion of the new ice pads in the Recreation Complex. The Director of Leisure Services advised that there was a delay in installation of the ice pads because it was taking longer than expected to receive the necessary endorsements from various governing bodies to allow the project to advance as scheduled. The Director advised that the ice pads are targeted to be operational on September 15th, 2005. Councillor Vrancic inquired about the status of a stop work order which was issued to the owner of a building under renovation at the corner of Wellington Street and Yonge Street. The Director of Building Administration advised that the work on the property is encroaching on Town lands and that the owner has been requested to enter into an encroachment agreement with the Town, adding that this has not yet been acted upon. General Committee Report No. 05-18 Page 7 of 8 Tuesday, September 6, 2005 Councillor Vrancic requested that staff take the necessary measures to ensure that the scaffolding on the subject property is removed or replaced so that the sidewalk abutting the property is safe to use. He also requested that staff refine the process for the issuing of scaffolding approvals to ensure that all necessary departments are notified and prepared to address any potential safety hazards. The Director of Building Administration assured the Councillor that the process will be reviewed, that key staff have already looked into this issue and that it will be addressed promptly. Councillor Vrancic requested that Members of Council be provided with a brief training session on the new sound system in the Council Chambers and an opportunity to provide input to refine to system to facilitate the business of Council to its maximum potential. The Director of Leisure Services advised that staff will gladly provide a demonstration and welcome Council’s input. Councillor Morris inquired about the nature of a recent complaint regarding a landowner pouring concrete on his property located on Ridge Road, prior to receiving the necessary permission to do so, as the lands are located within the Oak Ridges Moraine. The Director of Building Administration advised that the property owner had applied for minor variance which had not yet been approved, and a stop work order has been placed on the property. Councillor Morris requested an update on a recent complaint regarding a large fence which has been installed at the McAlpine Ford Dealership on Yonge Street. The Director of Corporate Services advised that the fence is in compliance with all relative regulations, however he advised that the fence was fitted with barbed wire at the top, over the Labour Day weekend, and staff are looking into the matter. Mayor Jones advised that he recently toured the new ice rinks, the new Seniors’ Centre and the new Fire Hall adding that all are coming along very nicely, looking great and keeping on budget. Mayor Jones congratulated the Director of Leisure Services and staff for all of the hard work that has been put into managing all of these projects at the same time, which has required a tremendous amount of careful planning and co-ordination. Councillor Buck asked if any new information has come in from the Master Ducks Swim Club with regard to the fundraising campaign they proposed in earlier months to raise funds towards the new pool. The Director of Leisure Services advised that they are actively working on a proposed fundraising program which is anticipated to be presented to Council soon. Councillor Morris asked if any follow up had been done with regard to her request on May 10, 2005 for an update on the Transportation and Works Committee’s discussion regarding the York/Durham Pipe Extension. Councillor Morris advised that she had requested that an invitation be extended to the Region to come and provide an update on this matter to Council, and asked if this invitation has been sent. Mayor Jones advised that he did not know whether the invitation had been extended, however he said he would be willing to follow up on the matter at the Transportation and Works Committee Meeting taking place on September 7, 2005. Councillor Gaertner expressed concern with regard to the In-Camera item, and whether a final decision will be made on that matter during the In-Camera session. The Director of Corporate Services advised that final decisions cannot be made In-Camera and that any decisions made by Council must be voted upon in public session. General Committee Report No. 05-18 Page 8 of 8 Tuesday, September 6, 2005 Councillors Vrancic and Gaertner, having previously declared an interest in In-Camera item - Property Matter, did not take part in the vote called for in this regard. VIII IN-CAMERA Property Matter General Committee recommends: THAT this Committee proceed In-Camera to address a property matter. CARRIED IX ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:05 p.m. CARRIED _________________________________ _______________________________ T. JONES, MAYOR B. PANIZZA, TOWN CLERK THE REPORT OF THE GENERAL COMMITTEE MEETING 05-18 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, SEPTEMBER 13, 2005.