MINUTES - General Committee - 20051124
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
2006 - 2008 Capital and Operating Budget - Draft 1
MINUTES
NO. 05-24
Thursday, November 24, 2005
6:00 p.m.
Holland Room
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Morris, Vrancic and Wallace.
MEMBERS ABSENT Councillor West was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Financial Services/
Treasurer, and Administrative Co-ordinator/Deputy
Clerk
Mayor Jones called the meeting to order at 6:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Mayor Jones declared an interest in the Corporate Services Operating Budget
pertaining to By-law Enforcement Services, due to the employment of his spouse
in that division of the Corporate Services Department, and did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting
on such questions.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the content of the agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
Councillor Hogg arrived at 6:12 p.m.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. 1st Draft – 2006-2008 Capital and Operating Budget Plan
(Under Separate Cover)
The Director of Financial Services provided the Committee with a PowerPoint
Presentation of the proposed 2006 Capital and Operating Budgets. Staff were
requested to circulated the presentation to the Members of Council for information
purposes.
Councillor Vrancic arrived at 6:27 p.m.
General Committee Report No. 05-24 Page 2 of 3
Thursday, November 24, 2005
The Director of Financial Services provided the committee with the following
revised pages to the Operating Budgets:
• Pages 13 and 14 being the revised Capital Budget – Analysis by Project
sheets for Information Technology and the Financial System Replacement;
• Pages 93 – 98 inclusive being the Net Budget Increase – Comparisons for the
Mayor and the Operating budget sheet for Councillor Morris.
Mayor/Council
The Committee requested that the Director of Financial Services provide the
Committee with a report of funds spent by the Members of Council for courses
and conferences over the past two terms of Council.
General Committee recommends:
THAT the 2006 Operating Budget for the Mayor and Councillors be
received for information.
CARRIED
Councillor Buck arrived at 6:46 p.m.
Chief Administrative Officer – Administration/Legal Services/Economic
Development
General Committee recommends:
THAT the Capital Budget Administration – Corporate projects be
prioritized as follows:
1. By-law Enforcement Vehicle – Buy out
2. Management System – Website
3. Promotional “Lure” Folders & Community Profile
4. Downtown Commercial District Signage
5. Town Entry Signage; and
THAT project numbers 4 and 5 be subject to reports to Council prior to the
initiation of the projects; and
THAT the 2006 Capital and Operating Budget of the Chief Administrative
Officer – Administration/Legal Services/Economic Development be
received for information.
CARRIED
Corporate Services
The Director of Corporate Services provided the Committee with the Corporate
Services Mission Statement, an overview of the departmental functions and the
budget drivers for 2006.
The Committee requested that the budgets be realigned to reflect the
reorganization of Administration, Corporate Services and Financial Services.
General Committee recommends:
THAT the 2006 Capital Operating Budget for Corporate Services
excluding the By-law Services Division, be received for information.
CARRIED
Mayor Jones vacated the Chair and Councillor Morris assumed the Chair
General Committee Report No. 05-24 Page 3 of 3
Thursday, November 24, 2005
General Committee recommends:
THAT the 2006 Operating Budget for the By-law Services Division be
received for information.
CARRIED
Mayor Jones declared an interest in the 2006 Operating Budget of the By-law Services
division due to employment of his spouse in that division and did not take part in or vote
on any questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor Morris vacated the Chair and Mayor Jones resumed the Chair.
Financial Services
The Director of Financial Services provided the Committee with an overview of
the proposed 2006 Financial Services Capital and Operating Budgets.
Additionally, the Director provided the Committee with a status report regarding
the 2005 Reserve Funds for information purposes.
General Committee recommends:
THAT the 2006 Financial Services Capital and Operating Budget be
received for information.
CARRIED
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:30 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 05-24 WAS DISCUSSED,
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
DECEMBER 13, 2005.
____________________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK