MINUTES - General Committee - 20051128
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
2006 - 2008 Capital and Operating Budget - Draft 1
MINUTES
NO. 05-25
Monday, November 28, 2005
6:00 p.m.
Council Chambers
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Kean, Morris, Vrancic and West.
MEMBERS ABSENT: Councillors Hogg and Wallace
OTHER ATTENDEES Chief Administrative Officer, Director of Financial
Services/ Treasurer, Director of Planning, Director of
Public Works, Manager of Engineering Services,
Manager of Operations Services, former Director of
Building and Administrative Co-ordinator/Deputy Clerk
Mayor Jones called the meeting to order at 6:11 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
General Committee recommends:
THAT the content of the agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
Report PW05-028 – Condition Ratings and Reconstruction
Funding
(Referred to the Budget Discussions at GC – Nov 1/05)
Report PW05-030 – Fleet Management
(Referred to the Budget Discussions at GC – Nov 15/05)
Request for Delegation Status – Mr. Al Wilson, Resident
CARRIED
III DELEGATION
Mr. Wilson was not in attendance therefore no delegation was made.
General Committee Report No. 05-25 Page 2 of 3
Monday, November 28, 2005
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. 1st Draft – 2006-2008 Capital and Operating Budget Plan
(Under Separate Cover)
Protection to Persons and Property – Building Department
Mr. Leo Grellette former Director of Building provided the Committee with an overview
of the proposed 2006 Capital and Operating Budget for the Building Department. Mr.
Grellette advised the Committee that the revenues for the department would be
decreasing as a result of the developmental applications approval process. Mr.
Grellette also advised the Committee of the method by which funds are allocated from a
reserve fund in order to maintain an overall balance of salaries during peak and slow
building periods.
General Committee recommends:
THAT the 2006 Building Department Operating Budget be received for
information purposes.
CARRIED
Planning Department
The Director of Planning provided the Committee with an overview of the
departmental functions and the budget drivers for 2006. The Director advised
the Committee that the funding for salaries related to growth were support from
the growth reserve fund as it has traditionally been supported in the past years
as the majority of the functions had been conducted in-house rather than through
a consultant. The Director further advised the Committee, that as a result of the
recent reorganization of the department introduced new functions to the
department, resulting in an increase in the Development Services and
Community Planning budgets.
General Committee recommends:
THAT the 2006 Planning Department Operating Budget be received for
information purposes.
CARRIED
Public Works Department
The Director of Public Works provided the Committee with an overview of the
departmental functions and the budget drivers for 2006. The Director advised
the Committee that the engineering fees for capital projects are allocated from
the capital reserve fund for that particular project. The Director further advised
that the reconstruction of the infrastructure are funded through the tax levy.
General Committee recommends:
THAT the 2006 Public Works Capital Budget be received for information
purposes; and
THAT the 2006 Public Works - Sewer Capital Budget be received for
information purposes; and
THAT the 2006 Public Works - Water Capital Budget be received for
information purposes; and
THAT the 2006 Public Works - Transportation Operating Budget be
received for information purposes; and
General Committee Report No. 05-25 Page 3 of 3
Monday, November 28, 2005
THAT the 2006 Public Works – Environmental Operating Budget be
received for information purposes; and
THAT the 2006 Public Works – Administration Operating Budget be
amended to remove the internal equipment rentals from the salary
category; and
THAT Report PW 05-028 – Condition Ratings and Reconstruction
Funding, be received for information purposes; and
THAT staff prepare a report regarding roadway improvements and
demonstrating the cost associated with various road improvements and
their effect on the overall tax levy; and
THAT Report PW05-030 – Fleet Management, be received for
information purposes.
CARRIED
Protection to Persons and Property – Central York Fire Services
The Director of Financial Services distributed a revised budget received from the
Fire Chief regarding the Central York Fire Services Capital and Operating
Budget.
General Committee recommends:
THAT the 2006 Central York Fire Services 2006 Capital Operating Budget
be received for information purposes.
CARRIED
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 8:40 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 05-25 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER
13, 2005.