MINUTES - General Committee - 20050226
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
REPORT
NO. 05-06
Holland Room
Aurora Town Hall
Saturday February 26, 2005
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Buck,
Gaertner, Hogg, Kean, Morris, Wallace, and West
MEMBERS ABSENT Councillor Vrancic was absent for personal reasons.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Manager of Facilities & Property, Treasurer,
Admin./Budget Co-ordinator, Town Solicitor.
Mr. Ian May and Mr. Lawrence Strong (Finance
Committee Members)
Mayor Jones called the meeting to order at 9:00 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
Mayor Jones declared an interest on the Corporate Services Operating Budget,
specifically staff salaries as his spouse is employed by the Town of Aurora in the
Corporate Services Dept.
Councillor Wallace declared an interest on the Corporate Services Operating
Budget, specifically the advertising budget of the Communications & Marketing
Division which provides advertising to the newspaper he operates.
II APPROVAL OF AGENDA
General Committee Recommends:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
Special General Committee Report No. 05-06 Page 2 of 5
Saturday, February 26, 2005
III DELEGATIONS
There were no delegations.
IV ITEM REQUIRING SEPARATE DISCUSSION
1ST DRAFT – 2005 OPERATING BUDGET
2ND DRAFT – 2005 CAPITAL BUDGET PLAN
1. Aurora Public Library Debt Financing
General Committee Recommends:
THAT the Treasurer be requested to prepare a report detailing the debt
financing for the Aurora Public Library specifically addressing any
unfunded expenditure/liability.
CARRIED
2. New Recreation Complex
General Committee Recommends
THAT a summary explaining the long term debt repayment program for
the New Recreation Complex be prepared and circulated with the 2005
property tax bills.
CARRIED
3. Leisure Services Department 2005 Operating Budget
General Committee Recommends:
THAT the details of the Leisure Services Operating Budget as presented
by the Director of Leisure Services be received.
CARRIED
A brief recess was taken at this time 11:00 a.m.
4. Accessibility Advisory Committee Budget
General Committee Recommends:
THAT the Accessibility Advisory Committee budget be increased by
$50,000 to an overall budget of $100,000 for 2005.
CARRIED
Special General Committee Report No. 05-06 Page 3 of 5
Saturday, February 26, 2005
5. Heritage Advisory Committee Budget
General Committee Recommends:
THAT the Heritage Advisory Committee Budget be increased by $3,500.
DEFEATED
6. Mayor & Council 2005 Operating Budget
General Committee Recommends:
THAT the details of the Mayor & Council budget be received.
CARRIED
7. CAO & Administration Department 2005 Operating Budget
General Committee Recommends:
THAT the full time staff complement for the position of Real Property
Coordinator be removed from the proposed staff complement list of the
Legal Dept. and that the current part-time position of Legal Assistant be
converted to a full time position.
CARRIED
8. Economic Development Budget
General Committee Recommends:
THAT an expense line reserve be established in the 2005 Operating
Budget to capture any costs that may be associated with the promotion
and advertising of the Leslie St. lands which would eventually be offset
against the sale of the lands.
CARRIED
9. CAO/Legal/Economic Dev. 2005 Operating Budget
General Committee Recommends:
THAT the details of the CAO Department Operating Budget as presented
by the CAO be received.
CARRIED
Special General Committee Report No. 05-06 Page 4 of 5
Saturday, February 26, 2005
Mayor Jones and Councillor Wallace declared an interest with the Corporate Services
Department 2005 Operating Budget and they did not take part in any questions or
discussions in this matter or participate in the voting on the item. Mayor Jones also
vacated the Chair and Councillor Morris assumed as the Chair for discussions on this
item.
10. Corporate Services 2005 Operating Budget
General Committee Recommends:
THAT the details of the Corporate Services Department Operating Budget
as presented by the Director of Corporate Services be received.
CARRIED
11. Finance Department 2005 Operating Budget
General Committee Recommends:
THAT the details of the Finance Department Operating Budget
as presented by the Treasurer be received.
CARRIED
12. Municipal Purposes
General Committee Recommends:
THAT the portion of the Operating Budget entitled Municipal Purposes be
received.
CARRIED
13. Fire Department 2005 Operating Budget
General Committee Recommends:
THAT the Fire Department Operating Budget be received.
CARRIED
OTHER BUSINESS
14. Public Works Department 2005 Capital Budget
General Committee Recommends:
THAT the Director of Public Works be requested to report back on the
status of the underground works related to the two road reconstruction
projects identified in the 2005 Capital Budget namely, George St. and
Fairway Dr.
CARRIED
Special General Committee Report No. 05-06 Page 5 of 5
Saturday, February 26, 2005
V ADJOURNMENT
General Committee Recommends:
THAT the meeting be adjourned at 12:30 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 05-06 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
MARCH 8, 2005, WITH THE EXCEPTION OF ITEM NO. 5, WHICH WAS DISCUSSED
AND DEFEATED AS PREVIOUSLY.
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK