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MINUTES - General Committee - 20050201 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 05-03 Council Chambers Aurora Town Hall Tuesday, February 1, 2005 ATTENDANCE COMMITTEE MEMBERS Councillor Gaertner in the Chair; Mayor Jones, Councillors Buck, Vrancic, Wallace and West. MEMBERS ABSENT Councillor Hogg was absent, Councillor Kean was away on business, Councillor Morris was on vacation. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Treasurer, Town Solicitor, and Council/Committee Secretary. Councillor Gaertner called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA General Committee recommends: THAT the content of the Agenda as circulated by the Corporate Services Department, with the following additional item, be approved:  Memo from the CAO Re: Budget Timetabling/February – March, 2005 CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 3, 7 and 8 were identified for discussion. General Committee Report No. 05-03 Page 2 of 5 Tuesday, February 1, 2005 IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee recommends: THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to the Committee and staff be authorized to take all necessary action required to give effect to same: 4. TR05-009 - Treasury Department Office Renovations THAT the report regarding Treasury Department Office Renovations be received. 5. PL05-011 – Site Plan Application Bayview Business Park Inc. Part of Lot 1, Registered Plan 65M-3074 108-224 Hollidge Boulevard File D11-15-03 THAT Report PL05-011 be received for information; and THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning be authorized to execute a site plan agreement between Bayview Business Park Inc. and the Town of Aurora, respecting the construction of four commercial buildings on the subject lands. 6. PL05-012 – Planning Applications Status List THAT the Planning Applications Status List be received for information. 9. CS05-006 – Council Pending List - Status Report THAT CS05-006 be received for information purposes. CARRIED General Committee Report No. 05-03 Page 3 of 5 Tuesday, February 1, 2005 V DELEGATIONS (a) Mr. Dino Lombardi, Economic Development Officer and Ms Kristen Yemm, Marketing/Communications Co-ordinator Re: Item 1 - ADM05-003 - Branding the Town of Aurora - Developing a Tagline Ms Kristen Yemm, Marketing/Communications Co-ordinator, advised of the purpose and merit of having a tagline to accompany the recently approved Town of Aurora marketing logo. Ms Yemm provided the Committee with a background of the process followed by staff and the Economic Development Advisory Committee (EDAC) to research and a produce an extensive list of taglines. Ms Yemm advised that the list was carefully reviewed and refined by EDAC resulting in the final four taglines for consideration this evening. Mr. Dino Lombardi, Economic Development Officer introduced the following four taglines for consideration:  A Secret Worth Sharing  Location Has Its Advantages  Your Brightest Idea Yet  Our Town – Your Future Mr. Lombardi requested that the Committee select one tagline and forward the decision to Council for final approval on February 8, 2005. General Committee recommends: THAT the comments of the delegates be received and that Item 1 - ADM05-003 - Branding the Town of Aurora - Developing a Tagline be brought forward for discussion. CARRIED VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. ADM05-003 – Branding the Town of Aurora – Developing a Tagline General Committee recommends: THAT “Our Town – Your Future” be adopted as the new tagline for the Town of Aurora; and THAT the selected tagline be forwarded to Council for approval on February 8, 2005. CARRIED 2. TR05-002 - Purchasing By-law General Committee recommends: THAT Council reaffirm the Purchasing By-law that was approved on December 14, 2004, in principle on the understanding that staff will provide additional documentation outlining the practices used by staff to conduct informal quotations. CARRIED General Committee Report No. 05-03 Page 4 of 5 Tuesday, February 1, 2005 3. TR05-003 - Community Survey General Committee recommends: THAT Council approve the use of the attached survey questionnaire to conduct the community survey, with the understanding that the survey be reviewed once more and all inaccurate references be removed; and THAT the revised survey questionnaire be provided to Council for consideration on February 8, 2005; and THAT Council approve the use of the attached advertisement in the Town Page and on the Town Website to promote participation in the community survey. CARRIED 7. Request for Reconsideration - Councillor Gaertner Re: Correspondence and Additional Information from the Region of York - Local Health Integration Networks (LHIN) (Originally received by Council on January 11, 2005) General Committee recommends: THAT the item be received for information. CARRIED 8. ADM04-018 – Proposed Exchange of Lands – Region of York General Committee recommends: THAT the Mayor and Clerk be authorized to execute an Offer to Sell Agreement between the Town and the Region of York respecting an exchange of lands and easements; and THAT By-law 4579-04.L, being a by-law to acquire certain lands described as Block D, Plan 514 be enacted; and THAT By-law 4580-04.L, being a by-law to convey certain lands described as Part of Blocks C, E and F, Plan 475 and to grant a right of way and watermain easement over Part of Blocks C and F, Plan 475 and Part of Lots 10 and 12, Plan 246 be enacted. CARRIED VII OTHER BUSINESS, COUNCILLORS Memo from the CAO Re: Budget Timetabling/February – March, 2005 (Added Item) General Committee recommends: THAT the suggested timetable for Capital and Operating Budget Processes for February and March 2005 be approved as follows: • February 19, 2005 (9:00 a.m. to 2:00 p.m.) - Finalize draft Capital Budget and commence draft Operating BudgetIDepartmental presentations and considerations; General Committee Report No. 05-03 Page 5 of 5 Tuesday, February 1, 2005 • February 26, 2005 (9:00 a.m. to 4:00 p.m.) Finalize draft Operating Budget/Departmental presentations and considerations; • March 7, 2005 (7:00 p.m.) - Public Meeting/Capital and Operating Budgets; • March 22, 2005 - Capital and Operating Budgets to General Committee for recommendation to Council for approval; • March 29, 2005 - Council approval of Capital and Operating Budgets for 2005. CARRIED Mayor Jones advised that the Annual Big Brothers & Big Sisters “Bowl for Kids’ Sake” event is taking place on Saturday, Feb. 19th, and he encouraged staff to participate by joining the Town of Aurora Team scheduled to bowl at 5:00 p.m. Councillor Vrancic advised that he will be away on vacation during the Budget meetings scheduled for February 19 and February 26, however he advised that he will provide his comments in writing prior to those dates, for consideration at those meetings. Councillor West provided Notice of Motion with respect to Councillors’ attendance at scheduled meetings. Councillor Buck advised that Council meetings formerly began at 8:00 p.m. with a preliminary Open Forum session from 7:40 p.m. to 8:00 p.m. Councillor Buck suggested that members of Council consider revisiting this timetable. VIII IN CAMERA None IX ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 8:25 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 05-03 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY 8, 2005, WITH THE EXCEPTION OF ITEM 2, WHICH WAS DISCUSSED AND ADOPTED AS ORIGINALLY PRESENTED.