MINUTES - General Committee - 20041207
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 04-24
Council Chambers
Aurora Town Hall
Tuesday, December 7, 2004
ATTENDANCE
COMMITTEE MEMBERS Councillor Kean in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Kean, Vrancic, Wallace
and West.
MEMBERS ABSENT Councillor Morris was on vacation.
Councillor Hogg was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Treasurer, Town Solicitor, and
Council/Committee Secretary.
Councillor Kean called the meeting to order at 7:02 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Wallace Seconded by Mayor Jones
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional items:
Withdrawal of Delegation by York Region Rapid Transit Corporation
Re: Progress of York Region Rapid Transit Plan
(Deferred to January 2005)
Delegation Request from Mr. Lloyd Cherniak
Executive Vice President, Lebovic Enterprises
Re: Item 2 – Employment Land Retention – Proposed Strategy
And Official Plan Amendment
Delegation Request from Mr. Don Larke and Subsequent Withdrawal
via Correspondence from Ms Mary Bull, Wood Bull, LLP
First Pro Shopping Centres
Re: Item 2 – Employment Land Retention – Proposed Strategy
And Official Plan Amendment
General Committee Report No. 04-24 Page 2 of 8
Tuesday, December 7, 2004
Delegation Request from Mr. W. Brent Clarkson
MHBC Planning Limited
Re: Item 3 – Morguard Real Estate Investment Trust
Blocks 2 & 3, R.P. 65M-3074 (Aurora Centre)
Zoning By-law Amendment and Site Plan Applications
Files D14-29-03 and D11-06-04
Delegation Request from Mrs. Susan Walmer
Re: Update from Environmental Advisory Regional Forum hosted by
York Regional staff
And
Correspondence from Mrs. Susan Walmer
Member of the Environmental Advisory Committee
That Item 10 – Environmental Advisory Committee Terms of Reference
be referred to the December 14, 2004 Council meeting
Correspondence from Ms Mary Bull, Wood Bull LLP
Re: Item 2 – Employment Land Retention – Proposed Strategy
And Official Plan Amendment
Correspondence from Ms Julia Ryan, Goodmans LLP
Re: Item 2 – Employment Land Retention – Proposed Strategy
And Official Plan Amendment
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 6, 9, 10 and 13 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wallace Seconded by Mayor Jones
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
1. BA04-016 - Site Specific Revision to Fence By-law 4368-02.P
THAT Council approve the request for a site specific variance to the fence
by-law to permit a wood fence in the front yard at 15516 Leslie Street; and
THAT Council direct staff to bring back an amendment to fence by-law
4368-02.P for three readings at the December 14, 2004 Council meeting.
2. PL04-128 - Employment Land Retention: Proposed Strategy and Official
Plan Amendment
THAT Council approve By-law 4550-04.D, being a By-law to adopt Official
Plan Amendment No. 55 (Employment Retention Strategy).
General Committee Report No. 04-24 Page 3 of 8
Tuesday, December 7, 2004
4. PL04-130 - Zoning By-law Amendment Application
Hugh Cousins and Shirley Cousins
195 Industrial Parkway South, Plan 246, Part Lot 185
File D14-13-04
THAT Council receive, as information, the following overview of Zoning
By-law Amendment Application D14-13-04, scheduled for the January 26,
2005 Public Planning Meeting.
5. PL04-131 – Zoning By-law Amendment Application
Hassan Baniasadi and Ozra Mehrabi (Si-Pharm Limited)
15387 and 15393 Yonge Street
Lot 15 and 16, Registered Plan 5
File Number D14-14-04
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-14-04, scheduled for the January 26,
2005 Public Planning Meeting.
7. TR04-028 – Financial System Implementation Update
THAT the Financial Information System (FIS) Implementation Update
Report be received for information.
8. CS04-043 - Council Pending List – Status Report
THAT report CS04-043 be received for information purposes.
11. PL04-132 - Greenbelt Protection Act and Plan – Bill 135
The Strong Communities (Planning Amendment) Act, 2004 –
Bill 26
THAT Report PL04-132 be received as information; and
THAT the Province be advised that the Town of Aurora recommends that
the Places to Grow Plan be approved prior to or at the same time as the
Greenbelt Plan to ensure co-ordination between the plans.
12. PW04-048 - Driveway Paving – 2005 Road Reconstruction
Projects
THAT Council waive the applicable sections of the Town’s Procurement
Policies and Procedures and authorize the Director of Public Works to
issue an Invitational Bid and Agreement to engage a sub-contractor to
pave affected driveways resulting from road reconstruction projects to be
performed in 2005.
14. TR04-021 - Third Quarter Financial Review @ September 30, 2004
THAT the Treasurer’s report TR04-021 “Third Quarter Financial Review @
September 30, 2004” be received for information.
General Committee Report No. 04-24 Page 4 of 8
Tuesday, December 7, 2004
15. ADM04-023 - Request for Proposal AD2004-045
THAT the roster of firms previously approved by Council on April 25, 2000,
to provide external legal services to the Town, be hereby extinguished
with the exception of the firm Hicks, Morley, Hamilton, Stewart and Storie,
which firm shall continue as the primary service provider in the area of
labour and employment law; and
THAT the provision of external legal services to represent the Town for a
three (3) year term commencing January 1, 2005, be awarded as follows:
AREA OF LAW LEGAL FIRM
General Municipal Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis
Gowling Lafleur Henderson
Thomson Rogers
Planning and Development Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis
Gowling Lafleur Henderson
Thomson Rogers
Litigation Paterson MacDougall
Thomson Rogers
Environmental Wilms & Shier
Gowling Lafleur Henderson
AND THAT the Town Solicitor be authorized to retain external legal
services from the list of approved firms, and alternatively, from any other
firms as required on an exceptional and as-needed basis.
16. Memo from Mayor Jones
Re: Transcript – Council Meeting October 26, 2004
THAT the memo be received for information.
Correspondence from Mrs. Susan Walmer, Member of the Environmental
Advisory Committee
That Item 10 – Environmental Advisory Committee Terms of Reference
be referred to the December 14, 2004 Council meeting (Added Item)
The correspondence was received.
Correspondence from Ms Julia Ryan, Goodmans LLP
Re: Item 2 – Employment Land Retention – Proposed Strategy And Official Plan
Amendment (Added Item)
The correspondence was received.
CARRIED
General Committee Report No. 04-24 Page 5 of 8
Tuesday, December 7, 2004
V DELEGATIONS
(a) Ms Alice Luckock, Representative of the Alzheimer Society of York
Region
Re: Delivery of Service and Education for Alzheimer Disease and
Related Disorders
Ms Alice Luckock addressed the Committee to review the services that the
Alzheimer Society of York Region provides. Ms Luckock indicated that the 2nd
annual Walk For Memories will take place at Upper Canada Mall on Sunday,
January 16, 2005 beginning at 11:00 a.m., where Councillor Buck, Honourary
Chairperson, will be in attendance. Ms Luckock advised that January is
Alzheimers Awareness Month and that formal invitations will be extended to
Council for the 8th annual Awareness Breakfast at Oakview Terrace on January
22, 2005 from 9:00 a.m. – 11:00 a.m.
Moved by Councillor West Seconded by Councillor Vrancic
THAT the comments of the delegate be received.
CARRIED
(b) Ms Mary-Frances Turner, Vice-President, York Region Rapid Transit
Corporation
Re: Progress of York Region Rapid Transit Plan
The delegation was withdrawn and deferred to January 2005.
Mr. Lloyd Cherniak, Executive Vice President, Lebovic Enterprises
Re: Item 2 – Employment Land Retention – Proposed Strategy and
Official Plan Amendment (Added Item)
Mr. Lloyd Cherniak addressed the Committee to request that the current holdings
by Lebovic Enterprises on Industrial Parkway be exempted from the Employment
Land Retention Strategy and Proposed Official Plan Amendment.
Moved by Mayor Jones Seconded by Councillor Vrancic
THAT the request made by Mr. Lloyd Cherniak to exempt the current land
holdings from the proposed Official Plan Amendment be referred to the In
Camera session after this meeting, in order to obtain legal advice.
CARRIED
Mr. Don Larke, First Pro Shopping Centres
Re: Item 2 – Employment Land Retention – Proposed Strategy and
Official Plan Amendment (Added Item)
The delegation was withdrawn.
Correspondence from Ms Mary Bull, Wood Bull LLP
Re: Item 2 – Employment Land Retention – Proposed Strategy and
Official Plan Amendment (Added Item)
Moved by Councillor West Seconded by Councillor Wallace
THAT the correspondence from Ms Mary Bull be received.
CARRIED
General Committee Report No. 04-24 Page 6 of 8
Tuesday, December 7, 2004
Mr. W. Brent Clarkson, MHBC Planning Limited
Re: Item 3 – Morguard Real Estate Investment Trust
Blocks 2 & 3, R.P. 65M-3074 (Aurora Centre)
Zoning By-law Amendment and Site Plan Applications
Files D14-29-03 and D11-06-04 (Added Item)
Mr. W. Brent Clarkson addressed the Committee to advise that the Ratepayers
Association is in support of the applications and that, revisions to the site plan
and building elevations have been made to satisfy the peer review. As well, Mr.
Clarkson advised that the star on the front of the Cineplex Odeon building will be
included, but placed no higher than the roof line.
Moved by Councillor Wallace Seconded by Mayor Jones
THAT the comments of the delegate be received and that Item 3 be
brought forward.
CARRIED
3. PL04-129 - Morguard Real Estate Investment Trust
Blocks 2 & 3, R.P. 65M-3074 (Aurora Centre)
Zoning Bylaw Amendment and Site Plan Applications
Files D14-29-03 and D11-06-04
Moved by Councillor West Seconded by Councillor Wallace
THAT Council enact Implementing Zoning By-law 4620-04.D (File D14-29-
03), and that Council determine that no further notice is required to be
given in respect of the proposed by-law in accordance with Section 34(17)
of the Planning Act; and
THAT the Director of Planning be authorized to execute a Site Plan
Agreement between Morguard and the Town of Aurora respecting the
development of an additional 11,860 m2 gfa of commercial floor space
within four (4) buildings, including a movie theatre on the Aurora Centre
lands (File D11-06-04); and
THAT the star be included on the façade of the proposed theatre
building, and that it be situated no higher than the roof line.
CARRIED
Mrs. Susan Walmer
Re: Update from Environmental Advisory Regional Forum hosted by York
Regional staff
The delegate was not in attendance.
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
6. CS04-042 - Website Redevelopment Strategy
Moved by Councillor Wallace Seconded by Councillor Vrancic
THAT Staff Report CS04-042 - Website Redevelopment Strategy be
approved in principle; and
THAT the matter be deferred to the budget review process; and
General Committee Report No. 04-24 Page 7 of 8
Tuesday, December 7, 2004
THAT staff investigate and report back on any potential savings that may
be achieved as a result of the redevelopment of the website.
CARRIED
9. PW04-047 - Application for Funding for the Reconstruction
of Vandorf Sideroad between Industrial Parkway
South and Bayview Avenue - Canada-Ontario Municipal
Rural Infrastructure Fund Program
Moved by Councillor Wallace Seconded by Councillor West
THAT staff be requested to prepare and submit an application to the
Canada-Ontario Municipal Rural Infrastructure Program for funding for the
reconstruction of Vandorf Sideroad from Industrial Parkway South to
Bayview Avenue; and
THAT the reconstruction of Vandorf Sideroad from Industrial Parkway
South to Bayview Avenue be declared as the Town's highest priority
project.
CARRIED
10. Environmental Advisory Committee Terms of Reference
(requested by Councillor Buck at Nov. 23, 2004 Council)
Moved by Councillor Buck Seconded by Councillor Wallace
THAT the Terms of Reference for the Environmental Advisory Committee
be deferred to the December 14th Council meeting.
CARRIED
13. Public Facilities Renaming Policy 2002 – Leisure Services
(requested by Councillor Vrancic at Nov. 23, 2004 Council)
Moved by Councillor Vrancic Seconded by Councillor Gaertner
THAT the Public Facilities Renaming Policy 2002 be adopted.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
None
VIII IN CAMERA
Property, Personnel and Legal Matters
Moved by Councillor Wallace Seconded by Councillor Gaertner
THAT this Committee proceed In Camera to address property, personnel
and legal matters.
CARRIED
General Committee Report No. 04-24 Page 8 of 8
Tuesday, December 7, 2004
IX ADJOURNMENT
Moved by Councillor Vrancic
THAT the meeting be adjourned at 7:47 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 04-24 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, DECEMBER
14, 2004, WITH THE EXCEPTION OF ITEM NO. 16, WHICH WAS REFERRED TO
THE NEXT ASSEMBLY SESSION.
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK