MINUTES - General Committee - 20040615
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 04-17
Council Chambers
Aurora Town Hall
Tuesday, June 15, 2004
ATTENDANCE
COMMITTEE MEMBERS Councillor Vrancic in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Hogg, Morris, Wallace
and West.
MEMBERS ABSENT Councillor Kean was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting
Manager of Planning/Environment, Director of Public
Works, Treasurer, Acting Town Solicitor, and
Council/Committee Secretary.
Councillor Vrancic called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor West Seconded by Mayor Jones
THAT the content of the agenda as circulated by the Corporate Services
Department be approved as presented with the following additional items:
Delegation Request and Letter from Mr. Jeffrey Miller of Maple Leaf
Foods
Re: Item 2 - PW04-021 - Tannery Creek – Surface Water and
Sediment Sampling Results
Correspondence from the Town of Markham
Re: Hydro One Transmission Line (Parkway TS to Armitage TS) –
Class Environment Assessment Process (13.8)
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 5, 9, 10 and 11 were identified for discussion.
General Committee Report No. 04-17 Page 2 of 10
Tuesday, June 15, 2004
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Mayor Jones Seconded by Councillor Morris
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
4. CS04-013 - Group Benefits Program, Benefits Consultant Broker Selection
RFP
THAT the Town engage the services of PPI Financial Group as the
Town’s employee benefits consultant for the provision of advice and
guidance on the Town’s employee benefits portfolio effective August 1,
2004 for a period of three (3) years with the option of three additional one
(1) year extensions subject to satisfactory performance; and
THAT PPI Financial Group be authorized to commence negotiations with
the Town’s existing group benefits carrier with the objective of transferring
the Town’s existing group benefits coverage on the same terms and
conditions as cost effectively as possible utilizing the larger bulk
purchasing efforts; and
THAT staff notify Buffett Taylor & Associates that the Town of Aurora is
appointing PPI Financial Group as the Town’s employee group benefits
consultant thereby effectively withdrawing as a participating member of
the York Region Umbrella Group effective August 1, 2004.
6. PL04-071 - Official Plan and Zoning By-law Amendment Applications,
2029193 Ontario Inc., Lot 10, Registered Plan 65M-2873,
248 Earl Stewart Drive, Files D09-02-04 and D14-02-04
THAT Council approve By-law No. 4547-04.D, being a By-law to approve
Official Plan Amendment No. 54.
7. PL04-067 - Trusthouse 88 Inc., - Part of Lot 76 & Part of Road Allowance
between Lots 75 & 76, Con 1 EYS, 520 Industrial Parkway
South, Official Plan Amendment and Zoning By-law
Amendment Applications, Files D09-03-04 & D14-03-04
THAT report PL04-067 be received and that Official Plan Amendment No.
53 be approved by Council; and
THAT By-law 4548-04.D be enacted.
8. ADM04-014 - Acquisition of Land from Ontario Realty Corporation
(Hydro One Networks Inc.) for Amberhill Way Turning Circle
THAT the Mayor and Clerk be authorized to execute an Agreement of
Purchase and Sale between the Town of Aurora and Ontario Realty
Corporation respecting the acquisition of hydro corridor lands required to
complete a turning circle at the east end of Amberhill Way; and
THAT By-law 4546-04.L, being a by-law to acquire the subject lands be
enacted; and
General Committee Report No. 04-17 Page 3 of 10
Tuesday, June 15, 2004
THAT upon finalization of the acquisition, Council authorize the Mayor and
Clerk to execute a Permission to Enter in favour of Home Depot Holdings
Inc. over the subject lands in order that they can proceed with the
reconstruction of the Amberhill Way turning circle pursuant to the Site Plan
Agreement dated March 4, 2003 (D11-10-02).
12. PL04-070 - Proposed Regional Official Plan Amendment # 43Centres and
Corridors
THAT the Region of York be requested to make modifications to proposed
Regional Official Plan Amendment # 43:
Section 5.5.7. be altered by adding the following:
Individual Municipal Secondary Plans will not be required to meet
this target depending upon the findings of the Secondary Plan
Study and public consultation. This Section is not intended to
suggest that the entire Regional Corridor will form part of the
density target, only the Key Development Areas as determined by
the area municipality.
Section 5.5.4 be altered by adding the following as subsection e)
areas within historic downtown cores and the residential
neighbourhoods abutting them may achieve modest intensification
through infill and compatible redevelopment but will not be subject
to the 2.5 long-term FSI target; and
THAT map 5 be clear in not delineating Yonge Street South as part of the
Regional Corridor.
CARRIED
V DELEGATIONS
(a) Aurora Residents Pet Care Association
Re: Item 9 - Animal Control Services
Ms Carol Mernick, representing the Aurora Residents Pet Care Association,
addressed the Committee to express concerns regarding the extension of the
Town's animal control contract with Kennel Inn and the standards that are
maintained by the facility. Ms Mernick suggested that the Town consider building
its own pound or, alternatively, switch services to the Georgina pound.
Moved by Councillor West Seconded by Councillor Buck
THAT the comments of the delegate be received.
CARRIED
Councillor Hogg requested that the Town's standard application form for
community associations be forwarded to the Aurora Residents Pet Care
Association, in order to be properly recognized by the Town as an association.
Moved by Councillor West Seconded by Mayor Jones
THAT Item 9 - Animal Control Services be brought forward for discussion.
CARRIED
General Committee Report No. 04-17 Page 4 of 10
Tuesday, June 15, 2004
9. CS04-024 - Animal Control Services
Moved by Mayor Jones Seconded by Councillor Buck
THAT Council approve a one year contract extension with the Kennel Inn
for animal control services for the Town of Aurora at a cost of $105,000;
and
THAT the Town continue to pursue the option of joint venturing with
neighbouring municipalities for a municipally operated animal control
service and pound.
AMENDMENT: Upon the question of the adoption of the
recommendation, it was:
Moved by Councillor Morris Seconded by Councillor Hogg
THAT staff report back by December 31, 2004, addressing the options of
joint venturing for a municipally operated animal control service and
pound.
CARRIED
The recommendation was CARRIED AS AMENDED
(b) Mr. Jeffrey Miller, Maple Leaf Foods
Re: Item 2 - Tannery Creek - Surface Water and Sediment Sampling
Results
Mr. Jeffrey Miller of Maple Leaf Foods, who are the owners of the Collis Leather
site, addressed the Committee to advise that the contamination in Tannery Creek
may have originated from many other sources, other than from Collis Leather.
Mr. Miller requested that all potential sources be investigated, since Maple Leaf
Foods has already engaged in clean-up but contamination from other sources
continues to show up. Mr. Miller agreed to provide more detailed information to
the Clerk by noon on Friday, June 18, 2004, in order to include this on the
agenda for the June 22, 2004 Council meeting.
Moved by Councillor West Seconded by Councillor Morris
THAT the comments of the delegate be received.
CARRIED
Moved by Mayor Jones Seconded by Councillor Hogg
THAT Item 2 - PW04-021 - Tannery Creek - Surface Water and Sediment
Sampling Results be brought forward for discussion.
CARRIED
2. PW04-021 - Tannery Creek – Surface Water and Sediment Sampling Results
Moved by Councillor West Seconded by Councillor Morris
1. THAT Report No. PW04-021 “Tannery Creek – Surface Water and
Sediment Sampling Results” and a copy of the June 7, 2004 report from
Earth Tech Canada Inc. entitled “Tannery Creek – Surface Water and
General Committee Report No. 04-17 Page 5 of 10
Tuesday, June 15, 2004
Sediment Sampling Report” be forwarded to the Ministry of the
Environment with a request that they exercise their jurisdiction so as to
require Maple Leaf Foods Inc. or the current owner or occupant to:
• conduct the necessary investigations to fully identify the full scope and
extent of the contamination of the soil or groundwater and to prepare,
for the approval of the Ministry, a remedial plan, satisfactory to the
Ministry, designed to prevent any further off-site migration and to
remediate the subject property; and
• determine if the sedimentation in the Tannery Creek along those
sections identified in Report No. PW04-021 poses a threat to aquatic
life through benthic surveys and bioassays; and
2. THAT Report No.PW04-021 “Tannery Creek – Surface Water and
Sediment Sampling Results” and a copy of the June 7, 2004 report from
Earth Tech Canada Inc. entitled “Tannery Creek – Surface Water and
Sediment Sampling Report” be forwarded to Maple Leaf Foods Inc.; and
3. THAT Report No. PW04-021 “Tannery Creek – Surface Water and
Sediment Sampling Results” and a copy of the June 7, 2004 report from
Earth Tech Canada Inc. entitled “Tannery Creek – Surface Water and
Sediment Sampling Report” be forwarded to the following agencies for
whatever action they feel appropriate and that these agencies be
requested to provide guidance to the Town on this matter:
• The Region of York Health Department;
• The Region of York Transportation and Works Department;
• The Lake Simcoe Region Conservation Authority;
• Environment Canada; and
• Department of Fisheries and Oceans.
4. THAT staff be requested to undertake public information initiatives
(including a public information session) to inform property owners abutting
Tannery Creek in the general area from Wellington Street West to Aurora
Heights Boulevard of the results of the investigation as described in
Report No. PW04-021; and
5. THAT staff be requested to continue with stormwater management
initiatives that minimize phosphorous discharges and incorporate creek
restoration/naturalization in order to improve surface water quality; and
6. THAT staff be requested to continue efforts to isolate other potential
sources of contamination in the Town’s watercourses as generally
described in Report PW04-021.
CARRIED
Moved by Councillor Morris Seconded by Councillor Gaertner
THAT Megan Janes, Professional Engineer, provide a brief presentation
to Council next week regarding the Tannery Creek Surface Water and
Sediment Sampling Results.
DEFEATED
General Committee Report No. 04-17 Page 6 of 10
Tuesday, June 15, 2004
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PL04-066 - Update Servicing Constraints and Allocation Issues
York Durham Servicing System (YDSS)
(Item Deferred from June 8, 2004 Council)
Moved by Councillor West Seconded by Mayor Jones
THAT Council receive Report No. PL04-066 respecting servicing
constraints and allocation issues in the York Durham Sewage System;
and
THAT Aurora Council indicate its support of the Region of York in their
pursuit of the approval permits required to allow the construction of the
necessary sewage capacity to allow planned Regional growth; and
THAT Mayor Jones be requested to continue to press Regional Council to
provide an equitable share of the available servicing capacity to the Town
of Aurora; and
THAT the Ministers of Environment and Municipal Affairs be advised of
the Town’s concerns respecting the infrastructure delays; and
THAT Staff be requested to continue to monitor this matter including
attending meetings and providing information as required; and
THAT staff update Council on this matter as appropriate.
CARRIED
3. CS04-025 - Amendments to the Procedural By-law and Correspondence from
Mr. George Rust-D'Eye regarding amendments to the Procedural
By-law - (Item Deferred from June 8, 2004 Council)
Moved by Councillor Morris Seconded by Councillor Hogg
Confirmatory By-law
1. THAT By-law 4280-01.C is hereby amended by adding the following
section:
3.17 "It shall be the practice of Council to enact a Confirmatory By-law at
the end of every Council Meeting."
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Hogg
Appointment of a Chair & Vice Chair
2. THAT By-law 4280-01.C is hereby amended by repealing the wording in
Section 27.1 and substituting the following thereto:
27.1 "The Chair and Vice Chair shall be appointed from among
members of the committee and shall have such responsibilities and
powers as are provided for the Chair in Part 1 of this By-law."
CARRIED
General Committee Report No. 04-17 Page 7 of 10
Tuesday, June 15, 2004
Moved by Councillor West Seconded by Councillor Hogg
Committee Membership
3. THAT By-law 4280-01.C is hereby amended by repealing the wording in
Section 17.3 and substituting the following thereto:
17.3 "Council Members who are not Committee Members shall be
entitled to attend all Ad Hoc Committee meetings, including any in-
camera portion of the meeting, and shall be entitled to speak, but
shall not be entitled to vote."
CARRIED
Moved by Councillor Hogg Seconded by Mayor Jones
4. THAT By-law 4280-01.C is hereby amended by repealing the wording in
Section 26.2 and substituting the following thereto:
26.2 "Council Members who are not Committee Members shall be
entitled to attend all Advisory Committee meetings, including any
in-camera portion of the meeting, and shall be entitled to speak, but
shall not be entitled to vote. This privilege shall not be extended to
Statutory Committees or Boards such as the Committee of
Adjustment or the Library Board."
CARRIED
Moved by Councillor Wallace Seconded by Mayor Jones
5. THAT By-law 4280-01.C is hereby amended by adding the following
section:
32A - ASSEMBLIES
32A.1 In this By-law, “Assembly” means an informal gathering of
members of Council or of a Committee, held in accordance with this
Section.
32A.2 An Assembly shall not be deemed to be a meeting of the Council or
Committee and shall not be subject to the rules and regulations
applicable to meetings, contained in this By-law.
32A.3 The Council may decide, at a meeting open to the public, to
convene an informal gathering of its members, or of the members
of a Committee, to receive and discuss information or advice of a
general nature involving subject matters of interest to the members,
at a time and place designated at that time by the Council.
32A.4 The Council, in deciding to convene an Assembly, shall designate
the general purpose or purposes for which the Assembly is to be
held, and no other matters may be considered by the Assembly.
32A.5 An Assembly may be held at any place designated by the Council
at the time at which it makes its decision to convene the Assembly,
whether or not within the boundaries of the Town or of any adjacent
municipality.
General Committee Report No. 04-17 Page 8 of 10
Tuesday, June 15, 2004
32A.6 All members of the Council or Committee respectively are entitled
to attend at the Assembly, together with designated staff or
consultants retained by the Town, but the Council, in deciding to
convene the Assembly, may decide to exclude the public therefrom.
32A.7 No motion, resolution, by-law, debate, agreement in principle,
consensus, straw-vote, report, recommendation or other action or
decision may be proposed, discussed, decided upon, adopted,
taken or made at an Assembly.
32A.8 The Council or Committee shall, at the commencement of an
Assembly, designate a person to make notes describing in general
terms each subject matter dealt with at the Assembly.
32A.9 The notes taken pursuant to subsection 32A.8 shall, after the
conclusion of the Assembly, be maintained as a public record under
the control of the Clerk.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Hogg
THAT Section 6 of the proposed draft by-law amending by-law 4280-01.C,
pertaining to voting, be deferred to the June 22, 2004 Council meeting.
CARRIED
5. Memo from Councillor Gaertner Regarding Proposed Terms of Reference for
the Environmental Advisory Committee
Moved by Councillor Gaertner Seconded by Councillor Morris
THAT the proposed Terms of Reference for the Environmental Advisory
Committee be adopted.
AMENDMENT: Upon the question of the adoption of the
recommendation, it was:
Moved by Councillor West Seconded by Mayor Jones
THAT the proposed Terms of Reference for the Environmental Advisory
Committee be amended to reduce citizen members from 7 to 5.
DEFEATED
The original recommendation was CARRIED.
10. LS04-027 - Fundraising for Future Facilities
Moved by Councillor West Seconded by Councillor Gaertner
THAT Item 10 - LS04-027 - Fundraising for Future Facilities be referred
back to staff to review the establishment of 3 sub-committees to co-
ordinate fundraising efforts for the seniors, aquatics and ice user groups.
CARRIED
General Committee Report No. 04-17 Page 9 of 10
Tuesday, June 15, 2004
11. PL04-069 - Ministry of Municipal Affairs and Housing Comments on
Modifications to By-law 4469-03.D (Town of Aurora
Oak Ridges Moraine Conformity Zoning Amendment)
Moved by Councillor West Seconded by Mayor Jones
THAT the Ministry of Municipal Affairs be advised that the Council of the
Town of Aurora supports the modifications to By-law 4469-03.D as
proposed by the Province and shown in underlining within the attached
Appendix “2” with the following exceptions:
1. Do not support suggested site plan process to demonstrate
conformity with Oak Ridges Moraine Conservation Plan.
2. Do not support additional flexibility within Key Natural Heritage
Features.
3. Do not support suggested changes to zoning schedules and
creation of new zoning categories for Key Natural Heritage
Features, Minimum Vegetation Protection Zones, Linkage Areas
and Countryside Areas. However Council does support the addition
of the following text to Schedule “A”, “B”, “C”, “D” and “E” for
clarification purposes:
“By-law 4469.03.D consists of Schedules “A” to “E” inclusive
and accordingly each schedule shall be considered in the
determination of zoning provisions pertaining to individual
properties”
THAT Council supports the additional flexibility provisions as shown in
CAPITALS within the attached Appendix 2; and
THAT staff continue to work with Ministry staff to finalize the details of the
modifications and have by-law 4469-03.D approved expeditiously as
possible.
AMENDMENT: Upon the question of the adoption of the
recommendation, it was:
Moved by Councillor West Seconded by Councillor Buck
THAT staff provide options pertaining to permissions for pools, decks,
sheds and minor additions within woodlands, for the June 22, 2004
Council meeting.
CARRIED
The recommendation was CARRIED AS AMENDED
Correspondence from the Town of Markham
Re: Hydro One Transmission Line (Parkway TS to Armitage TS) –
Class Environment Assessment Process (13.8)
Moved by Mayor Jones Seconded by Councillor Morris
THAT the correspondence from the Town of Markham regarding Hydro
One Transmission Line be referred to staff together with the input from the
Hydro Information Meeting on June 10, 2004 and the Hydro Public
Meeting on June 29, 2004, for a report on July 13, 2004.
CARRIED
General Committee Report No. 04-17 Page 10 of 10
Tuesday, June 15, 2004
VII OTHER BUSINESS, COUNCILLORS
Councillor Hogg requested that the Director of Corporate Services report back to
Council regarding a process for community groups to provide information about
the group before the groups' representative comes forward as a delegate.
Councillor Hogg requested that the Director of Leisure Services report back to
Council regarding setting up a policy to address special needs, including legal
and insurance information.
Mayor Jones advised that Mr. Lee Burton, representing the Aurora Tigers, is
attempting to raise money towards championship rings for the players and has
requested that Council consider a $500 community grant. Councillor Vrancic
requested staff to report back to Council on June 22, 2004.
Mayor Jones advised that the first round of larviciding for West Nile Virus will
begin on June 17, 2004 at Batson Drive and Moorcrest Drive.
Councillor Morris advised that she will be circulating the comments from the
Hydro Information Meeting of June 10, 2004 to members of Council.
Councillor Vrancic requested that a telephone number be provided to Council
members for use in cases where large, dead animals are found on the road after
hours. The Director of Public Works will report back with the information.
Councillor Vrancic expressed his concerns regarding the sound system in the
Council Chambers, advising that it is very difficult to hear comments of delegates
as well as other Council members. Councillor Vrancic requested that staff
consider making arrangements to ensure that the Town Hall facilities are not
rented out on Tuesday evenings between 7:00 p.m. - 9:00 p.m.
VIII IN CAMERA
Property, Personnel and Legal Matters
Moved by Mayor Jones Seconded by Councillor Wallace
THAT this Committee proceed In Camera to address property, personnel
and legal matters.
IX ADJOURNMENT
Moved by Councillor Hogg
THAT the meeting be adjourned at 10:15 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 04-17 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JUNE 22,
2004, WITH THE EXCEPTION OF ITEM NO. 5, WHICH WAS DISCUSSED AND
ADOPTED AS PREVIOUSLY PRESENTED, AND ITEM NO. 2, WHICH WAS
DISCUSSED AND APPROVED AS AMENDED.
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK