MINUTES - General Committee - 20040601
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 04-16
Council Chambers
Aurora Town Hall
Tuesday, June 1, 2004
ATTENDANCE
COMMITTEE MEMBERS Councillor Kean in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Morris, Vrancic, Wallace
and West.
MEMBERS ABSENT Councillor Hogg was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Treasurer, Acting Town Solicitor, and
Council/Committee Secretary.
Councillor Kean called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Mayor Jones indicated that, due to an oversight, he should have declared an
interest regarding the issue of a salary adjustment for non-union full time staff,
discussed at the In-Camera meeting on May 18, 2004 and the Council meeting
on May 25, 2004, due to the employment of his spouse in the By-law division of
the Corporate Services Department. Mayor Jones advised that he did not
participate in the discussions in any way, other than to chair the meetings.
II APPROVAL OF AGENDA
Moved by Councillor West Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional item:
Request from Councillor Morris
Re: To proceed In-Camera to discuss a personnel matter
Insertion into today's agenda of a draft by-law to amend the heavy
truck routes - page 75, item 5
Memorandum from By-law Services Co-ordinator
Re: West Nile Virus
Supplementary Information
Re: Item 3 - PL04-066 - Update Servicing Constraints and Allocation
Issues York Durham Servicing System (YDSS)
CARRIED
General Committee Report No. 04-16 Page 2 of 6
Tuesday, June 1, 2004
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4 and 6 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Wallace
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
1. CS04-022 - Municipal Information Provided to the Library
THAT the municipal documents, outlined in Appendix #1, be approved as
the material that will be supplied by the Town to the Aurora Public Library
on an on going basis, for access by the public.
5. CS04-023 - Heavy Truck Route
THAT the Town’s Parking By-law be amended by deleting Berczy St.,
Metcalfe St., and the portion of Edward St. from Metcalfe St. to Engelhard
Dr. from the Heavy Truck Route Schedule of the by-law; and
THAT the Drive Test Centre be requested to alter their examination route
for large trucks to reflect the amendment to the Heavy Truck Route
Schedule of the Town’s Parking By-law; and
THAT the truck driving school operators be advised of the prohibited use
of Berczy St., Metcalfe St. and the portion of Edward St. as training streets
for their clients; and
THAT the businesses in the area be informed of the change to the by-law.
CARRIED
V DELEGATIONS
Mr. Richard Francki, Chief of Plant, Planning and Transport, Conseil
Scolaire de District Catholique Centre-Sud (CSDCCS)
Re: Request for Public Meeting for Official Plan Amendment - North-East
Corner of Bathurst Street and Bloomington Road - July 13, 2004
Mr. Richard Francki addressed the Committee regarding a proposed
development related to a new school site for the French Language Catholic
Separate School Board, located on the north-east corner of Bathurst Street and
Bloomington Road. Mr. Francki requested the Committee's support to schedule
a Public Planning meeting to consider the necessary Official Plan Amendment to
permit a secondary school, in order that the process leading to approvals to
construct the school at this location can begin.
Moved by Councillor West Seconded by Councillor Morris
THAT the comments of the delegate be received.
CARRIED
General Committee Report No. 04-16 Page 3 of 6
Tuesday, June 1, 2004
Moved by Councillor West Seconded by Mayor Jones
THAT Council support the request of the French Language Catholic
Separate School Board; and
THAT staff advise Council of the earliest possible date for a public
hearing.
CARRIED
Ms Gayle Wood, CAO, Lake Simcoe Region Conservation Authority
Re: Programs and Services
Ms Gayle Wood addressed the Committee by providing a presentation on the
programs and services provided by the Lake Simcoe Region Conservation
Authority. Ms Wood emphasized the effort that is being put into monitoring water
quality and that the water in the north near Beaverton is of higher quality than
that in the south in Georgina.
Moved by Councillor West Seconded by Councillor Morris
THAT the presentation by Ms Gayle Wood, CAO of the Lake Simcoe
Region Conservation Authority, be received.
CARRIED
Mr. Charles Sequeira and Mr. Glyn Jones
Re: Aurora Seniors' Steering Committee
Mr. Charles Sequeira, who is a member of the Aurora Seniors' Steering
Committee, addressed the Committee by providing a recap of the configurations
that have been considered by the seniors for the proposed Seniors' Centre. Mr.
Sequeira indicated that the seniors' preference is for a single storey building, with
a high ceiling in the multi-purpose room, as well as a commercial kitchen.
Mr. Glyn Jones, who is a member of the Aurora Seniors' Steering Committee, as
well as the Building Committee, addressed the Committee to present his review
of the proposed Seniors' Centre. Mr. Jones' suggestions revolved around
configuring the building with the objective of coming in on budget and also
preserving the desired program requirements.
Moved by Councillor Vrancic Seconded by Councillor West
THAT the comments of the delegates be received.
CARRIED
Mr. Norm Grey-Noble, Grey-Noble Associates Inc.
Re: Item 6 - Information Package - New Seniors' Centre
Mr. Norm Grey-Noble presented various building style options for the new
Seniors' Centre, with corresponding costs, for the Committee's consideration.
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the comments of the delegate be received.
CARRIED
General Committee Report No. 04-16 Page 4 of 6
Tuesday, June 1, 2004
Moved by Councillor West Seconded by Councillor Wallace
THAT Item 6 - Information Package - New Seniors' Centre be brought
forward for discussion.
CARRIED
6. Information Package - New Seniors' Centre
Moved by Councillor West Seconded by Mayor Jones
THAT the Committee endorse the construction of the Seniors' Centre
configured as a one storey, 14,000 square ft. building, with a minimum
ceiling height of 15 ft, built on a slab foundation on grade, including a
commercial kitchen, at an estimated cost of $3,500,000; and
THAT the CAO provide options as to how the difference of $500,000 can
be funded.
DEFEATED
Moved by Councillor West Seconded by Councillor Morris
THAT staff report back by Tuesday, June 8, 2004 on how the Town of
Aurora can fund the difference between the original cost of $3,100,000
and the current estimated cost of $3,600,000 for the new Seniors' Centre.
CARRIED
Councillor Kean apologized for not welcoming and introducing Mr. Jim Carey as the
new Director of Finance, and did so at this point in the meeting.
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CS04-021 - Noise By-law Exemption for the Aurora Soccer Club
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT Council approve an exemption to the Town’s Noise By-law for the
Aurora Soccer Club’s 50th Anniversary Celebration to allow live music at
Highland Park until 12:00 midnight on July 17, 2004.
CARRIED
3. PL04-066 - Update Servicing Constraints and Allocation Issues - York Durham
Servicing System (YDSS)
Moved by Councillor Gaertner Seconded by Councillor Morris
THAT Council receive Report No. PL04-066 respecting servicing
constraints and allocation issues in the York Durham Sewage System.
CARRIED
General Committee Report No. 04-16 Page 5 of 6
Tuesday, June 1, 2004
4. CS04-025 - Amendments to the Procedural By-law
Moved by Councillor Wallace Seconded by Councillor Vrancic
THAT the proposed by-law implementing the amendments included as
Appendix # 5 to this report be enacted by Council at the meeting of June
22, 2004, with the exception of Section 17.3 and Section 26.2 under
Committee Membership, which shall remain status quo; and
THAT the appropriate ad be placed in the newspaper giving notice of this
proposed amendment to the Procedural By-law.
AMENDMENT: Upon the question of the adoption of the
recommendation, it was:
Moved by Councillor Morris Seconded by Councillor Vrancic
THAT staff report back by June 8, 2004, providing legal advice on the
difference between regular meetings and workshops, and whether
workshops may be closed door meetings.
CARRIED
The recommendation was CARRIED AS AMENDED
Councillor Wallace left the meeting at 10:25 p.m.
At the request of the Chair, Councillor Buck apologized for her actions with respect to
an altercation with Councillor Wallace.
VII OTHER BUSINESS, COUNCILLORS
Councillor Buck suggested that the Town of Aurora, on behalf of Aurora's residents,
send condolences to the residents of Newmarket regarding the recent 83 year old
murder victim.
Moved by Councillor Vrancic Seconded by Mayor Jones
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
Mayor Jones suggested that a second public meeting regarding hydro transmission
lines should be held in Aurora. The members concurred that the meeting should be
convened by Mr. John Sanderson, President and CAO of Aurora Hydro Connections
Ltd.
Mayor Jones congratulated the Master Ducks on their Canadian win of 10 gold, 28
silver and 28 bronze medals, out of 86 teams.
Mayor Jones advised that Community Living is celebrating its 50th Anniversary on June
6, 2004 from 1:00 p.m. - 4:00 p.m. Mayor Jones asked that any Committee members
interested in attending advise him of this by the end of this evening.
Mayor Jones commended the contributors to the Community Safety Village, which was
an Aurora idea, and advised that there will be a final funding partners' picnic. Mayor
Jones advised that the village will open in September/October 2004.
General Committee Report No. 04-16 Page 6 of 6
Tuesday, June 1, 2004
VIII IN CAMERA
Personnel Matter
Moved by Councillor West Seconded by Councillor Gaertner
THAT this Committee proceed In Camera to address a personnel matter.
CARRIED
IX ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 10:35 p.m.
CARRIED
THE REPORT OF GENERAL COMMITTEE MEETING 04-16 WAS CONSIDERED AND
ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JUNE 8, 2004,
WITH THE EXCEPTION OF ITEMS 3 AND 4, WHICH WERE DEFERRED TO THE
GENERAL COMMITTEE MEETING SCHEDULED FOR JUNE 15, 2004.
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK