MINUTES - General Committee - 20040518
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 04-15
Council Chambers
Aurora Town Hall
Tuesday, May 18, 2004
ATTENDANCE
COMMITTEE MEMBERS Councillor Morris in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Kean, Wallace and West.
MEMBERS ABSENT Councillors Hogg and Vrancic were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Acting Treasurer, Acting Town Solicitor,
and Council/Committee Secretary.
Councillor Morris called the meeting to order at 7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Wallace declared an interest in Item 1 - BA04-004, as he would stand
to benefit if the recommendation is approved.
II APPROVAL OF AGENDA
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional item:
Withdrawal of Notice of Motion by Councillor Gaertner
Re: Support for the Ontario Wide Youth Organization, Town Youth
Participation Strategy
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 and 5 were identified for discussion.
General Committee Report No. 04-15 Page 2 of 4
Tuesday, May 18, 2004
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wallace Seconded by Mayor Jones
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to the
Committee and staff be authorized to take all necessary action required to
give effect to same:
2. LS04-020 - Property Use Agreement/Indemnity Agreements
THAT Council authorize the Mayor and Clerk to execute a Property Use
Agreement between the Town of Aurora and 1207309 Ontario Inc.
(Magna) for the year 2004, as required, to facilitate the Aurora Youth
Soccer Club’s use of the Magna lands; and
THAT Council authorize the Mayor and Clerk to execute the Permission to
Enter Agreement between the Town of Aurora and Mr. and Mrs. Hugh
Cousins for the year 2004, and future years as required, to facilitate the
Aurora Youth Soccer Club’s use of the Cousin’s lands for car parking
purposes.
3. PL04-060 - Site Plan Amendment Application, Canadian Tire Corporation
Limited, 14700 Yonge Street, Part of Lots 76 and 77,
Concession 1 WYS, File D11-04-96
THAT Report PL04-060 be received as information and that, subject to the
resolution of all outstanding issues and the submission of all fees and
securities, Council authorize the Director of Planning to enter into a site
plan amendment agreement between the Canadian Tire Corporation
Limited and the Town of Aurora respecting the construction of an addition
to the existing commercial building; and
THAT Council exempt Canadian Tire Corporation from the Record of Site
Condition requirement.
4. PL04-061 - Site Plan Application Commport Communications Inc.
3 & 11 Ross Street, File D11-03-04
THAT Report PL04-061 be received and that, subject to the resolution of
all outstanding issues and the submission of all fees and securities,
Council authorize the Director of Planning to enter into a site plan
agreement between Commport Communications Inc. and the Town of
Aurora respecting the construction of an addition to the existing office
building.
CARRIED
V DELEGATIONS
None
General Committee Report No. 04-15 Page 3 of 4
Tuesday, May 18, 2004
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. BA04-004 - Secondary Dwelling Units - Task Force
Councillor Wallace, having previously declared an interest in Item 1, did not take
part in or vote on any questions in this regard or attempt in any way to influence
the voting on such questions.
Moved by Mayor Jones Seconded by Councillor West
THAT Council not proceed with a Secondary Dwelling Units Task Force to
evaluate legalizing secondary dwelling units.
CARRIED
5. CS04-017 - 2004 Corporate Staff Complement Adjustments
Moved by Councillor Kean Seconded by Mayor Jones
THAT the approved full time staff complement for the Planning
Department be increased by one for the addition of a Policy Planner; and
THAT the approved full time staff complement for the Leisure Services
Department be increased by one for the addition of a Secretary/Clerk; and
THAT the approved full time staff complement for Legal Services be
increased by one for the addition of a Property Co-ordinator.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
Councillor Kean advised that he has a concern regarding Councillors, who are not
members of a particular advisory committee, attending that committee's meeting and
staying for the In-Camera portion. Since the Procedural By-law is silent on this issue,
Councillor Kean provided a Notice of Motion for next week's Council meeting. Mayor
Jones advised that the Region does allow Council members to sit in on any committee
meeting and also to proceed In-Camera.
Councillor Kean requested a follow-up regarding the Region's decision to cut back on
water allocation, and an explanation of how this affects Aurora's large projects. The
CAO responded that the link is to residential development only and that the Town is still
clarifying this issue with Regional staff.
Councillor Morris inquired regarding the audio equipment not functioning at the May 4th
General Committee meeting. The Town Clerk responded that some technical difficulties
were encountered that evening, and that the audio/visual equipment is now being
checked during the afternoon preceding each meeting in the Council Chambers.
VIII IN CAMERA
Personnel/Property/Legal Matters
Moved by Mayor Jones Seconded by Councillor Gaertner
THAT this Committee proceed In Camera to address personnel, property
and legal matters.
CARRIED
General Committee Report No. 04-15 Page 4 of 4
Tuesday, May 18, 2004
IX ADJOURNMENT
Moved by Councillor Wallace
THAT the meeting be adjourned at 7:35 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 04-15 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 25, 2004,
WITH THE EXCEPTION OF ITEM NO. 1, WHICH WAS DISCUSSED AND ADOPTED
AS AMENDED.
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK