MINUTES - General Committee - 20040302
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 04-08
Council Chambers
Aurora Town Hall
Tuesday, March 2, 2004
ATTENDANCE
COMMITTEE MEMBERS Councillor Gaertner in the Chair; Mayor Jones,
Councillors Buck, Hogg, Kean, Morris, Vrancic and
Wallace.
MEMBERS ABSENT Councillor West was absent due to vacation.
OTHER ATTENDEES Chief Administrative Officer, Director of Leisure
Services, Director of Planning, Director of Public
Works, Acting Treasurer, Acting Town Solicitor,
Administrative Co-ordinator/Deputy Clerk and
Council/Committee Secretary.
Councillor Gaertner called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
with the following additional items:
Request for delegation from Mr. Al Wilson
Re: Waste Diversion
Request for delegation from Mrs. Kathy Banks
Re: Request for licensing of Aurora eateries
Request for delegation from Mr. Ben Kestein
Re: Item 6 - Reconstruction of St. John's Sideroad
Memorandum from the Director of Leisure Services
Re: Request for a Special General Committee meeting to discuss
the public/private partnership solicitation for the new Recreation
Complex
CARRIED
General Committee Report No. 04-08 Page 2 of 6
Tuesday, March 2, 2003
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1 and 6 were identified for separate discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Mayor Jones Seconded by Councillor Wallace
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
2. ADM04-004 - Amalgamation Assessment – Aurora and Newmarket Hydro
Corporations
THAT the attached Report from Navigant Consulting Ltd. dated January
2004 be received; and
THAT based on the preliminary analysis undertaken, the management of
Aurora Hydro together with the management of Newmarket Hydro
proceed with the next phase of the work program and undertake, with the
assistance of Navigant Consulting, a detailed financial assessment of the
benefits of consolidating Aurora and Newmarket Hydro, identifying
conditions precedent to a merger and/or items requiring special attention
in a shareholders declaration; and
THAT Council charge the responsibility for making recommendations on
the next phase of the analysis to the Town staff/hydro staff/financial and
external legal counsel with input from the current Hydro Board of
Directors.
3. ADM04-005 - Organizational Review - Development Planning Functions
THAT the attached Organizational Review – Development Planning
Functions prepared by the Randolph Group be received and referred to
the 2004 budget discussions.
4. TR04-007 - Project Manager For The Implementation Of
A New Financial Information System – Award Of
RFP TR2004-13
THAT Council endorse the selection of Intrasys Services Inc. as the
Project Manager to oversee the supply, delivery and installation of the new
Financial Information Systems software recently purchased from Vadim
Computer Management Group Ltd. and RACC Software Inc., subject to
the signing of a satisfactory Agreement with the Town of Aurora; and
THAT the Agreement be based on their response to Request for Proposal
TR2004-13, to a maximum of $75,000 plus applicable taxes; and
THAT staff review the total number of days estimated in the response, in
an effort to reduce the days required and more accurately reflect the
management services needed to complete the project; thus, reducing the
financial impact.
5. TR04-006 - Council and Local Board Members Remuneration
and Expenses for 2003
THAT Report TR04-006, Council and Local Board Members
Remuneration and Expenses for 2003, be received for information.
CARRIED
General Committee Report No. 04-08 Page 3 of 6
Tuesday, March 2, 2003
V DELEGATIONS
Moved by Mayor Jones Seconded by Councillor Vrancic
THAT Section 3.8 (c) of the Procedural By-law be waived to permit the
delegate to address the Committee beyond the 5 minute time limit.
CARRIED
Mr. Neil Garbe, Director of Community Planning,
Regional Municipality of York
Re: Draft Regional Centres and Corridors Strategy and
Draft Regional Official Plan Amendment No. 43
Mr. Neil Garbe provided the Committee with an overview of the Draft Regional
Centres and Corridors Strategy and the Draft Regional Official Plan Amendment
No. 43. Mr. Garbe advised the Committee that a public Open House hosted by
the Region will be held on March 30, 2004 at the Aurora Public Library. Mr.
Garbe further advised that the Region is looking for comments from the public
and Council with respect to the Draft Strategy and Draft Official Plan
Amendment.
Moved by Mayor Jones Seconded by Councillor Morris
THAT the comments of the delegate be received; and
THAT the Director of Planning prepare a brief report on the implications of
Draft Regional Official Plan Amendment No. 43, prior to the Regional
Public Open House scheduled for March 30, 2004 at the Aurora Public
Library.
CARRIED
Mr. Steve Falk, Representative from the Stephen Lewis Foundation
Re: HIV/AIDS in Africa
Mr. Steve Falk provided the Committee with an overview of the goals of the
Stephen Lewis Foundation. The Foundation’s goal is to raise awareness of the
HIV/AIDS pandemic in Africa. The goal of the York Region Committee in support
of the Stephen Lewis Foundation, during an 18-month period, is to raise one
million dollars to support the work of the Stephen Lewis Foundation. It is the
intent of the organizers to hold an "HIV/AIDS in Africa Awareness Week" in the
fall of 2004 and host a Gala Event on December 2, 2004 at which Stephen Lewis
will be the keynote speaker.
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT the comments of the delegate be received.
CARRIED
Mr. Al Wilson
Re: Waste Diversion
Mr. Wilson addressed the Committee regarding Aurora’s waste collection and
future improvements to the waste and recycling process with the intent of
increasing the habit of recycling. Mr. Wilson presented the Committee with
samples of household items that are not acceptable in the current recycling
program.
General Committee Report No. 04-08 Page 4 of 6
Tuesday, March 2, 2003
Mr. Wilson requested the following of the Committee:
a) The Region conduct a waste audit specifically for the Town of Aurora;
b) Through the Regional Representative, the Region re-evaluate its current
recycling process for unacceptable items and lobby provincial ministry
officials to address the short-comings in the current packaging standards
within the Province; and
c) Include in the terms of reference for the proposed Environmental Advisory
Committee, the mandate to provide Council with specific
recommendations regarding recycling in Aurora within the next six months
with the intent to proactively present the recommendations to the Region
by 2005.
Moved by Mayor Jones Seconded by Councillor Kean
THAT the comments of the delegate be received and referred to the
Director of Public Works for a report to a future meeting.
CARRIED
Mrs. Kathy Banks
Re: Request for Licensing of Aurora Eateries
Mrs. Kathy Banks addressed the Committee requesting the consideration and
support of licensing Aurora eateries.
Moved by Councillor Kean Seconded by Councillor Morris
THAT the comments of the delegate be received and referred to staff to
investigate financial implications of licensing eateries and report back to
the General Committee in April.
CARRIED
Mr. Ben Kestein, Representative of People Against Restructuring Known
Sanctuaries (P.A.R.K.S.)
Re: Item 6 - Reconstruction of St. John's Sideroad
Mr. Ben Kestein addressed the Committee in opposition to the proposed
reconstruction of St. John’s Sideroad, particularly through the area known as the
McKenzie Marsh. Mr. Kestein proposed the installation of a bridge over the
McKenzie Marsh, as a possibility to minimize any disturbance to the Marsh
during and following the reconstruction of St. John’s Sideroad.
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the comments of the delegate be received and Item 6 be brought
forward for discussion.
CARRIED
6. PW04-008 - Reconstruction of St. John’s Sideroad, Yonge Street to Bayview
Avenue – McKenzie Marsh Area Detailed Design
Moved by Mayor Jones Seconded by Councillor Hogg
THAT the upgraded landscape design concept for St. John’s Sideroad at
the McKenzie Marsh as generally described in Report No. PW04-008 be
approved; and
THAT additional funds be allocated from the appropriate Development
Charge Reserve for the upgraded landscape design concept for St. John’s
Sideroad at the McKenzie Marsh in the order of:
General Committee Report No. 04-08 Page 5 of 6
Tuesday, March 2, 2003
1. $49,000 (plus GST) for the redesign and construction of upgraded
street lighting; and
2. $95,000 (plus GST) for the construction of the boardwalk,
landscaping, and planting areas; and
THAT the above additional funds be incorporated into the 2004
Development Charge update; and
THAT the Regional Municipality of York be requested to investigate
parking on St. John’s Sideroad during non-peak traffic periods and
weekends; and
THAT the Regional Municipality of York be informed of Council’s decision
on this matter; and
THAT Staff be requested to report further to Council on the results of the
tender for the St. John’s Sideroad reconstruction.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. ADM04-003 - Strategic Planning Process
The Committee discussed the options presented in the report ADM04-003 with
respect to the Strategic Planning Process. During the debate, a point of order
was raised by Councillor Buck pertaining to comments of Councillor Hogg. The
Chair ruled and Councillor Buck appealed the ruling. The appeal was put to a
vote, a majority upheld the Chair’s ruling and further debate took place.
Moved by Councillor Kean Seconded by Councillor Wallace
THAT Proposal 2 identified in report ADM04-003 - Strategic Planning
Process be accepted as outlined by the deliverables addressed in the
proposal; and
THAT staff meet with the consultant to refine the timelines as defined in
the said proposal.
DEFEATED
Moved by Councillor Vrancic Seconded by Councillor Hogg
THAT the Chief Administrative Officer speak with proponent 2, identified in
ADM04-003, in order to enter into an agreement by which that corporation
will facilitate a visioning session or sessions with Council to determine its
direction in the next three years, and to further discuss the terms of
reference for further work to be undertaken after the visioning session is
completed in order to update the strategic plan in conjunction with
community groups and stakeholders.
DEFEATED
Moved by Councillor Kean Seconded by Councillor Buck
THAT ADM04-003 - Strategic Planning Process, be deferred to the March
23, 2004 General Committee meeting.
CARRIED
General Committee Report No. 04-08 Page 6 of 6
Tuesday, March 2, 2003
Memorandum from the Director of Leisure Services
Re: Request for a Special General Committee meeting to discuss the
public/private partnership solicitation for the new Recreation Complex
Moved by Councillor Hogg Seconded by Councillor Kean
THAT the Project Manager for the proposed Recreation Complex be
invited to make a condensed presentation to Council on March 9, 2004
regarding private/public partnerships.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
Councillor Kean requested that staff bring forward a by-law to establish the
Farmers’ Market for the 2004 season. Staff advised that it would be presented
for consideration once the location of the Farmers’ Market had been finalized.
Councillor Hogg requested that the Traffic Safety Advisory Committee consider a
review of the traffic flow through the Bayview Wellington Subdivision.
VIII IN CAMERA
Moved by Councillor Kean Seconded by Councillor Morris
THAT this Committee proceed In Camera to address a personnel matter.
CARRIED
IX ADJOURNMENT
Moved by Councillor Vrancic
THAT the meeting be adjourned at 10:15 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 04-08 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
MARCH 9, 2004 WITH THE EXCEPTION OF ITEM NO. 2 WHICH WAS DISCUSSED
AND ADOPTED AS AMENDED AND ITEM NO. 6 WHICH WAS DISCUSSED AND
ADOPTED AS PREVIOUSLY PRESENTED.
_________________________________
T. JONES, MAYOR K. EWART, DEPUTY TOWN CLERK