MINUTES - General Committee - 20040420
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 04-13
Council Chambers
Aurora Town Hall
Tuesday, April 20, 2004
ATTENDANCE
COMMITTEE MEMBERS Councillor West in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Hogg, Morris, Vrancic
and Wallace.
MEMBERS ABSENT Councillor Kean was absent due to other business.
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator/Deputy Clerk, Director of Building, Director
of Leisure Services, Director of Planning, Director of
Public Works, Acting Treasurer, Acting Town Solicitor,
By-law Services Co-ordinator and Council/Committee
Secretary.
Councillor West called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Morris Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 5, 7 and 9 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
General Committee Report No. 04-13 Page 2 of 6
Tuesday, April 20, 2004
1. ADM04-010 - 2003 Annual Report
THAT the attached 2003 Annual Report for the Town of Aurora be
received as information.
6. PW04-019 - Proposed Ten Year Capital Road Reconstruction Program
(2005 - 2014)
THAT Council receive Report No. PW04-019 regarding the Proposed Ten
Year Capital Road Reconstruction Program (2005-2014) as information;
and
THAT the Proposed Ten Year Capital Road Reconstruction Program
(2005-2014) presented in Report No. PW04-019 be approved, in principle,
subject to future budget deliberations; and
THAT staff be requested to report further on the matter of long term
funding and overall pavement condition of the Town’s roads prior to
initiation of the 2005 budget process; and
THAT staff be directed to submit to Council, from time to time, all reports
necessary to implement the revised Ten Year Road Reconstruction
Program (2005-2014).
8. Memorandum from Councillor Hogg
Re: Revised Draft Terms of Reference - Finance Advisory Committee
THAT the Draft Terms of Reference for the Finance Advisory Committee
be approved.
CARRIED
V DELEGATIONS
Mr. John Sanderson, President and CAO of Aurora Hydro Connections Ltd./
Director of Borealis Hydro Electric Holdings Inc.
and Mr. Gary Schneider, Manager - Transmission Approvals, System
Development, Hydro One
Re: Hydro One Transmission Line Project in York Region
Mr. Gary Schneider provided the Committee with an update on options for future
growth regarding the proposed reliable transmission supply to northern York
Region. Mr. Schneider indicated that it is early in the process and that Open
Houses will be held in order to receive public input. The Open House pertaining
to the Aurora/Newmarket area is being held in Newmarket on April 29, 2004 from
5:00 p.m. - 9:00 p.m.
Moved by Mayor Jones Seconded by Councillor Morris
THAT the comments of the delegate be received.
CARRIED
Ms Patricia Robertson, Chief Executive Director, York Region
Neighbourhood Services Inc.
Re: Request for Council to Consider Recommendations to Stabilize the
Financial Solvency of the Crescentbrook Farms Child Care Program
Ms Patricia Robertson addressed the Committee regarding Crescentbrook Farms
Child Care, which is a tenant in the heritage building on the Jack Woods
General Committee Report No. 04-13 Page 3 of 6
Tuesday, April 20, 2004
property. The current lease with the Town is scheduled for renewal in 2005. Ms
Robertson requested permission to meet with staff to review the financial
operation of the centre and determine options to reduce costs.
Moved by Councillor Morris Seconded by Mayor Jones
THAT the comments of the delegate be received and referred to staff for a
report.
CARRIED
Mr. Gary Karjala, Project Director, Quick Start Design Build Project
Re: York Region Rapid Transit Upcoming Construction Activities
Mr. Gary Karjala provided the Committee with an overview of the upcoming
construction activities planned by York Region Rapid Transit in the north Yonge
corridor. Mr. Karjala advised that York Region Rapid Transit utilities will be
relocated and the affected intersections in Aurora will be Yonge Street at
Henderson Avenue and Yonge Street at Wellington Street. Mr. Karjala further
advised that construction will take approximately 3-6 weeks per stop. During the
construction, the affected stops will be relocated. Mr. Karjala indicated that the
construction will be conducted in such a way as to minimize traffic disruption. Mr.
Karjala advised that on Yonge Street, construction would take place in the
northbound lanes in the mornings and in the southbound lanes in the afternoons,
which is opposite the heavy traffic flow. Public consultation meetings will be held
before the summer season and Mr. Karjala will ensure that the Economic
Development Advisory Committee is advised of these meetings.
Moved by Mayor Jones Seconded by Councillor Gaertner
THAT the comments of the delegate be received.
CARRIED
Mr. Viktors Jaunkalns, Representing NORR Limited
Re: Aurora Recreation Complex Design Concept
Mr. Viktors Jaunkalns presented an update to the Committee on the schematic
design of the proposed Recreation Complex. Mr. Jaunkalns advised that he will
provide the Committee with a breakdown of the elements of the project that have
increased over the initial budget figures and reasons for those increases.
The Committee inquired about several aspects of the design, including but not
limited to the following:
• site location
• soil conditions
• future expansion
• future parking
• terrace area
• food concessions
• budget increases
• energy efficiency
• staffing
• storm water management
• increase of common area space
Moved by Councillor Buck Seconded by Councillor Hogg
THAT the comments of the delegate be received.
CARRIED
General Committee Report No. 04-13 Page 4 of 6
Tuesday, April 20, 2004
Moved by Councillor Hogg Seconded by Councillor Vrancic
THAT staff investigate the inclusion of additional restaurant facilities with
expanded food options, and a liquor licensed area, as revenue generating
facilities within the proposed Recreation Complex.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CS04-014 - Request for Exemption from Licensing By-law
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT Council exempt Boyz Toyz Corporation from Sections 16 and 17 of
the Town’s Place of Amusements By-law to permit staff to proceed with
the licensing of the corporation.
WITHDRAWAL: The motion was withdrawn.
Moved by Councillor Buck Seconded by Councillor Wallace
THAT the request for the exemption of Boyz Toyz Corporation from
Sections 16 and 17 of the Town’s Place of Amusements By-law be
deferred to the April 27, 2004 Council meeting, in order that staff may
meet with the business owner to determine an appropriate maximum
number of video machines allowed within the establishment.
CARRIED
3. LS04-014 - 2004 Community Grant Requests
Moved by Councillor Morris Seconded by Councillor Wallace
THAT the 2004 Grant requests including Community Grants and Special
Events Grants totalling $67,210.00 be approved for distribution, as
described in report LS04-014, upon approval of the 2004 Budget.
CARRIED
4. PL04-048 - Transfer of Servicing Allocation
Moved by Councillor Buck Seconded by Mayor Jones
THAT Servicing Allocation for 58 units be transferred from St. John’s Road
Development (D12-00-1A) to Preserve Homes (D12-01-5A).
CARRIED
5. PL04-046 - Modifications to the Precedent Industrial/Commercial Subdivision
Agreement
Moved by Mayor Jones Seconded by Councillor Gaertner
THAT Report PL04-046 be received for information; and
THAT the modifications to the Precedent Industrial/Commercial
Subdivision Agreement be endorsed by Council; and
General Committee Report No. 04-13 Page 5 of 6
Tuesday, April 20, 2004
THAT Staff be directed to use the Precedent Industrial/Commercial
Subdivision Agreement as the basis for all industrial/commercial
subdivisions henceforth.
CARRIED
7. LS04-016 - Aurora Historical Society Request
Moved by Councillor Wallace Seconded by Councillor Morris
The Church Street School Management Committee recommends:
THAT the Church Street School Reserve be increased to reflect a
balance of $311,000; and
THAT these funds be committed to the internal renovations of the
Church Street School; and
THAT $140,000 be allocated from the Church Street School
Reserve as part of the 2004 Budget for renovations to the ground
floor of Church Street School.
WITHDRAWAL: The motion was withdrawn.
Moved by Mayor Jones Seconded by Councillor Morris
THAT the Aurora Historical Society's request be referred to staff for a
report with options for consideration.
CARRIED
9. Memorandum from Ms Colleen Abbott, CEO, Aurora Public Library
Re: Municipal Information
Moved by Councillor Gaertner Seconded by Councillor Morris
THAT the memorandum from Ms Colleen Abbott be received for
information; and
THAT Councillor Gaertner provide, at the April 27, 2004 Council
meeting, a list of suggested municipal information to be made
available at the Aurora Public Library.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
Mayor Jones advised that Anti-Litter Days start this Saturday, April 24, 2004.
Mayor Jones advised that there will be a 2 hour presentation on Thursday, April
29, 2004 from 9:00 a.m. - 11:00 a.m. at the York Region Administrative Building
regarding Water and Waste Water Servicing.
Mayor Jones advised that a Character Conference is scheduled at the Sheraton
Centre on April 22 and 23, 2004. Premier McGuinty will be a guest speaker at
the conference on Thursday, April 22nd at 1:00 p.m.
Mayor Jones advised that the Aurora Tigers won their series against St. Mike's.
Well-wishers are invited to attend their practice on Sunday, April 25, 2004 from
6:00 p.m. - 7:30 p.m. at the Leisure Complex.
Mayor Jones commended staff for the excellent 2003 Annual Report.
General Committee Report No. 04-13 Page 6 of 6
Tuesday, April 20, 2004
VIII ADJOURNMENT
Moved by Councillor Buck
THAT the meeting be adjourned at 9:51 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 04-13 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
APRIL 27, 2004.
______________________ _________________________________
T. JONES, MAYOR K. EWART/DEPUTY CLERK