MINUTES - General Committee - 20040417
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
REPORT
NO. 04-12
Holland Room
Aurora Town Hall
Saturday, April 17, 2004
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator/Deputy Clerk, Director of Building, Director
of Leisure Services, Director of Planning, Director of
Public Works, Acting Treasurer and CEO of Aurora
Public Library.
Mayor Jones called the meeting to order at 9:00 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Morris Seconded by Councillor West
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the following additional items:
Memorandum from the Director of Corporate Services regarding
Committee Secretariat Support Services
Memorandum from the Acting Treasurer containing revised information
pertaining to Appendix “G” – replacement pages 38, 39 and 44.
CARRIED
III ITEM FOR DISCUSSION
1. TR04-009 - 2004 Operating and Capital Fund Budgets – Revised Draft #2
The Chief Administrative Officer provided the Committee with an overview
of the revision to the Draft 2004 Operating and Capital Budget. The CAO
advised that the report provided Alternative Service Level Proposals for
consideration by the Committee.
Special General Committee Report No. 04-12 Page 2 of 7
Saturday, April 17, 2004
Alternative Service Level Proposals:
General Administration
Moved by Councillor West Seconded by Councillor Hogg
THAT the 2004 allocation of funds for an internal auditor in partnership
with the Region of York, to be implemented in 2005, in the amount of
$25,000 be maintained.
CARRIED
Corporate Services – Clerk’s
Moved by Councillor Hogg Seconded by Councillor Buck
THAT the reduction of funding for a Summer student in the Clerk’s
Department in the amount of $5,900 be approved.
CARRIED
Treasury – Telecommunications
Moved by Councillor West Seconded by Councillor Morris
THAT the funding for mobile telephones be reduced by $7,000.
DEFEATED
Leisure Services – Parks Division Operations – Park/Facility Security
Moved by Councillor West Seconded by Councillor Morris
THAT the allocated funding for the Parks Division Operations –
Park/Facility Security be reduced by 50% to $19,533.
CARRIED
Leisure Services – Parks Division Operations – Roadside Tree and Brush
Removal
Moved by Councillor Vrancic Seconded by Councillor Buck
THAT the allocated funding for the Parks Division Operations – Roadside
Tree and Brush Removal in the amount of $30,000 be deleted.
CARRIED
Mayor & Council – Reduce Aurora Heritage Committee Budget
Moved by Councillor Wallace Seconded by Councillor Kean
THAT the allocated budget for the Aurora Heritage Committee be reduced
by $4,000.
CARRIED
Special General Committee Report No. 04-12 Page 3 of 7
Saturday, April 17, 2004
Mayor & Council – Reduce Council Advisory Committee Funding
Moved by Councillor West Seconded by Councillor Buck
THAT the allocated budget for the Economic Development Advisory
Committee and the Downtown Core Committee be reduced by $2,500
each.
CARRIED
Corporate Services – Clerk’s – Reduce Contribution to the Election Reserve
Moved by Councillor West Seconded by Councillor Hogg
THAT the allocation of $45,000 for the Election Reserve be maintained.
CARRIED
Legal Services – Reduce Duration of Legal Services Summer Student
Moved by Councillor West Seconded by Councillor Hogg
THAT the duration of the Legal Services Summer Student’s employment
be reduced at a cost savings of $7,200.
CARRIED
Corporate Services – Marketing & Communications – Reduce Funding for
Residential Newsletter
Moved by Councillor Wallace Seconded by Councillor Morris
THAT the allocated funds of $7,500 for the Residential Newsletter be
deleted.
CARRIED
Corporate Services – Marketing & Communications – Cancel Printing of
Concert in the Park Flyer
Moved by Councillor Wallace Seconded by Councillor Hogg
THAT the allocated funds of $2,000 for the Concert in the Park flyers be
deleted.
CARRIED
Corporate Services – By-laws – Postpone Recruitment of Parking Control Officer
Moved by Councillor West Seconded by Councillor Buck
THAT the recruitment of a new part-time Parking Control Officer be
postponed until November 2004 for a savings of $7,000.
CARRIED
Special General Committee Report No. 04-12 Page 4 of 7
Saturday, April 17, 2004
Public Works – Defer Recruitment to Fill Two Vacant CUPE Positions
Moved by Councillor Buck Seconded by Councillor Vrancic
THAT the recruitment to fill two vacant CUPE positions be deferred until
2005 for a cost savings of $12,032.
CARRIED
Public Works – Reduce Contribution of Public Works Vehicle Reserve Fund
Moved by Councillor West Seconded by Councillor Hogg
THAT the contribution to the Public Works Vehicle Reserve Fund be
suspended, on a one time basis only, for 2004 for a cost savings of
$10,000.
CARRIED
Public Works – Eliminate the Christmas Displays on Yonge Street
Moved by Councillor West Seconded by Councillor Morris
THAT the Christmas Displays on Yonge Street at a cost of $3,000 remain
in the budget.
CARRIED
Public Works – Defer Reconstruction of Ridge Road
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the allocation of $60,000 for the reconstruction of Ridge Road
remain in the budget.
CARRIED
Public Works – Defer the Yonge Street Street Lighting Retrofit to 2005
Moved by Councillor West Seconded by Councillor Wallace
THAT the Yonge Street street lighting retrofit be deferred to 2005 at a cost
savings of $91,000.
CARRIED
Public Works – Delete Funding for Traffic Calming Measures
Moved by Councillor West Seconded by Councillor Wallace
THAT the funding for Traffic Calming Measures in the amount of $20,000
be deferred to 2005.
DEFEATED
Public Works – Defer Recruitment of a Waste Co-ordinator
Moved by Councillor West Seconded by Councillor Kean
THAT the recruitment of a Waste Co-ordinator be deferred until 2005 for a
cost savings of $18,892.
CARRIED
Special General Committee Report No. 04-12 Page 5 of 7
Saturday, April 17, 2004
Leisure Services – Parks Division Operations - Eliminate Street Tree
Replacement Planting
Moved by Councillor West Seconded by Councillor Vrancic
THAT the allocation of $11,100 for Street Tree Replacement Planting
remain in the budget.
CARRIED
Leisure Services – Parks Division Operations – Defer Recruitment of Full
Time Horticulturalist
Moved by Councillor Hogg Seconded by Councillor West
THAT the recruitment of a full time Horticulturalist be deferred until 2005
for a cost savings of $8,187.
CARRIED
Leisure Services – Parks Division Operations – Defer Contracting Survey
Consultants
Moved by Councillor West Seconded by Councillor Hogg
THAT the allocation of $10,000 for the contracting of Survey Consultants
remain in the budget.
CARRIED
Leisure Services – Leisure Complex Holiday Hours of Operation
Moved by Councillor Hogg Seconded by Councillor Buck
THAT the funding for the Leisure Complex to remain open on statutory
holidays for limited hours of operation at a cost of $6,060 be maintained.
CARRIED
Leisure Services – Special Events Grants
Moved by Councillor Hogg Seconded by Councillor Buck
THAT the allocation for the following special events grants be reduced as
follows:
Community Recognition Awards $ 750
Canada Day $ 8,500
Santa Claus Parade $ 2,500
First Night $ 750
Arctic Adventure $ 2,000
TOTAL $14,500
for a net savings of $12,500.
CARRIED
Special General Committee Report No. 04-12 Page 6 of 7
Saturday, April 17, 2004
Leisure Services –Defer Recruitment of Manager of Facilities
Moved by Councillor Vrancic Seconded by Councillor Wallace
THAT the recruitment of a Manager of Facilities be deferred to July 1,
2004 for a savings of $14,178.
CARRIED
Leisure Services – User Fee Increase Effective July 1, 2004
Moved by Councillor West Seconded by Councillor Buck
THAT staff implement an increase of 5% to all program and membership
fees, effective July 1, 2004, resulting in an additional revenue of $24,500.
CARRIED
Leisure Services – Eliminate Operation of Flipside Skate Board Park for
2004
Moved by Councillor West Seconded by Councillor Hogg
THAT the allocation of $10,260 for the operation of the Flipside Skate
Board Park remain in the budget.
CARRIED
Planning – Phase-in Recruitment of New Staff in the Planning Department
Moved by Councillor West Seconded by Councillor Hogg
THAT the recruitment of the Policy Planner be deferred to July 1, 2004
and the Community Planner to September 2004 for a savings of $45,000.
CARRIED
Aurora Public Library – Delay Staffing Level Adjustments
Moved by Councillor West Seconded by Councillor Buck
THAT the staffing level adjustment at the Aurora Public Library be delayed
to the last quarter of 2004 at a savings of $19,710.
CARRIED
Aurora Public Library – Eliminate Monday Opening
Moved by Councillor West Seconded by Councillor Wallace
THAT the funding to implement the Monday opening of the Aurora Public
Library, based on an 8 hour service day for 6 months, at a cost of $43,750
which represents a savings of $41,300, be approved.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT the Committee receive Report TR04-009 and the information
contained in Appendix “G”, being those items for which Council on March
23, 2004, requested staff to provide an explanation where the 2004
Budget allocations are more that 10% greater than the 2003 Actual
expenditures; and
Special General Committee Report No. 04-12 Page 7 of 7
Saturday, April 17, 2004
THAT staff report on the full implications of imposing a one time tax levy
for 2004 of an additional 2%, to be allocated as a capital contribution to
the new Recreation Complex to offset capital costs in 2005 for the project;
and
THAT the 2004 Final Operating and Capital Fund Budgets be referred to
the Council Meeting on April 27, 2004 for final review and approval.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 04-12 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
APRIL 27, 2004.
______________________ _________________________________
T. JONES, MAYOR K. EWART, DEPUTY, TOWN CLERK