MINUTES - General Committee - 20040406
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 04-11
Council Chambers
Aurora Town Hall
Tuesday, April 6, 2004
ATTENDANCE
COMMITTEE MEMBERS Councillor Hogg in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Kean, Morris, Vrancic,
Wallace and West.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Acting Treasurer, Acting Town Solicitor,
and Council/Committee Secretary.
Mayor Jones assumed the Chair in the absence of Councillor Hogg and called the
meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor West Seconded by Councillor Wallce
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the following additional item:
Councillor Gaertner's proposed amendments to the Environmental
Advisory Committee and the Yonge Street Commercial Area Sub-
Committee.
CARRIED
Mayor Jones relinquished the Chair to Councillor Hogg upon his arrival.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6 and 7 were identified for discussion.
General Committee Report No. 04-11 Page 2
Tuesday, April 6, 2004
IV ADOPTION OF ITEM NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the following recommendation respecting the matter listed as “Item
not Requiring Separate Discussion” be adopted as submitted to Council
and Staff be authorized to take all necessary action required to give effect
to same:
8. PL04-040 - Planning Application Status List
THAT the Planning Application Status List be received as information.
CARRIED
V DELEGATIONS
Mr. John Sanderson, President and CAO of Aurora Hydro Connections Ltd./
Director of Borealis Hydro Electric Holdings Inc.
Re: Item 1 - Amalgamation Assessment – Aurora and Newmarket Hydro
Corporations
Mr. Sanderson responded to questions posed by Committee members regarding
advantages and disadvantages of an amalgamation between Aurora and
Newmarket Hydro Corporations. Councillor Morris requested that Mr. Sanderson
provide Council with copies of the reports produced by the task force.
Moved by Councillor Morris Seconded by Councillor Wallace
THAT the comments of the delegate be received.
CARRIED
1. ADM04-004 - Amalgamation Assessment – Aurora and Newmarket Hydro
Corporations
(Recommendations previously approved at the March 2, 2004
General Committee Meeting - report circulated for information
purposes only)
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the staff report, resulting from Council's motion/recommendation of
March 2, 2004, provide an evaluation of monetary savings, both in dollar
amounts and percentages, to the tax payers of Aurora that may result
from the amalgamation; and
THAT an opinion be rendered by Aurora Hydro's Board of Directors as to
whether a minimum savings threshold should be attained in order to
recommend that the amalgamation should proceed.
CARRIED
General Committee Report No. 04-11 Page 3
Tuesday, April 6, 2004
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CS04-008 - Parking Enforcement on Private Property
Moved by Councillor Wallace Seconded by Councillor West
THAT Council authorize the expansion of parking enforcement on private
property to independent security companies approved by the property
owner.
CARRIED
3. CS04-011 - Licensing of Restaurants/Food Serving Establishments
Moved by Councillor Kean Seconded by Councillor Gaertner
THAT a public forum be established in order to receive input from all
operators of eateries in the Town of Aurora regarding self regulation,
before any further action is considered.
DEFEATED
Moved by Councillor West Seconded by Councillor Wallace
THAT this report be received for information and that the licensing of
restaurants and other food serving premises not be considered at this
time.
CARRIED
4. CS04-010 - Drive Test Examination Centre - Update
Councillor Vrancic requested that staff clarify, via a memo to Council, as to the
extent of authority the Town of Aurora has over the licensing/restricting of large
trucks within the Town.
Moved by Councillor Gaertner Seconded by Councillor West
THAT the proposed By-law No. 4519-04.P to amend the Town’s Driving
School By-law be enacted.
CARRIED
5. CS04-012 - 2004 Communications Plan
Mayor Jones commented that a high priority within the Communications Plan is
to keep the information on the Town of Aurora web site up to date.
Mayor Jones also requested staff to review whether it would be feasible for the
Town of Aurora to align itself with a local radio station in order that, during an
emergency situation, Aurora residents would know where to get timely, local
information.
Councillor Morris suggested that the distribution of the Economic Development
newsletter be expanded beyond businesses in Aurora.
Moved by Councillor Buck Seconded by Councillor West
THAT the proposed 2004 Communications Plan as outlined in Attachment
“A” be received; and
General Committee Report No. 04-11 Page 4
Tuesday, April 6, 2004
THAT the Plan be amended to address the following issues:
• refinement of the Objective, Strategy & Tactics; and
• inclusion of a Budget Summary and Plan Overview; and
THAT the revised Plan be presented to Council.
CARRIED
6. LS04-015 - Fundraising Campaign
Moved by Councillor West Seconded by Councillor Kean
THAT Council establish a Fundraising Steering Committee reporting to the
Finance Committee to coordinate the fundraising efforts as requested by
Council; and
THAT Council endorse the target fundraising amounts as identified in this
report.
AMENDMENT: Upon the question of the adoption of the
recommendation, it was:
Moved by Councillor Morris Seconded by Councillor Vrancic
THAT Council establish a separate Fundraising Steering Committee for
the Seniors' Centre.
CARRIED
The original motion was subsequently withdrawn by the mover and
seconder and, therefore, the amended motion has no status.
Moved by Councillor Buck Seconded by Mayor Jones
THAT the issue of establishing a Fundraising Steering Committee be
referred back to staff for additional review and a report to address all of
the concerns expressed.
DEFEATED
Moved by Councillor West Seconded by Councillor Kean
THAT this report be referred back to staff for them to take into
consideration the comments made this evening by the Committee; and
THAT the Fundraising Committee structure include a separate committee
for the Seniors' Centre and another committee for the Recreation
Complex; and
THAT the use of a fundraising consultant not be included as part of the
proposal; and
THAT the cumulative fundraising targets be revised upwards to $2 million.
CARRIED
General Committee Report No. 04-11 Page 5
Tuesday, April 6, 2004
7. PW04-018 - Regional Infrastructure Servicing Issues
Moved by Councillor Buck Seconded by Mayor Jones
THAT with respect to the recent understanding that provision of Regional
Water and Sanitary Servicing infrastructure may be constrained by
technical limitations as generally described in Report No. PW04-018:
• Staff be requested to closely monitor this matter including attending
meetings as required; and
• That staff update Council on the matter as appropriate.
AMENDMENT: Upon the question of the adoption of the
recommendation, it was:
Moved by Councillor Vrancic Seconded by Councillor Wallace
THAT Councillor Morris be appointed as a second member representing
the Town of Aurora, on a future committee which may be created.
CARRIED
The recommendation was CARRIED AS AMENDED
VII OTHER BUSINESS, COUNCILLORS
Councillor Gaertner's proposed amendments to the Environmental
Advisory Committee and the Yonge Street Commercial Area Sub-
Committee. - (ADDITIONAL ITEM)
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT the recommendations be referred to the next General Committee
meeting; and
THAT Councillor Gaertner meet with staff to refine the proposed Terms of
Reference for the Environmental Advisory Committee and the Yonge
Street Commercial Area Sub-Committee.
AMENDMENT: Upon the question of the adoption of the
recommendation, it was:
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT the Town advertise for membership to the Environmental Advisory
Committee.
CARRIED
The recommendation was CARRIED AS AMENDED.
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT the Yonge Street Commercial Area Sub-Committee Terms of
Reference include a social and cultural component.
CARRIED
General Committee Report No. 04-11 Page 6
Tuesday, April 6, 2004
VIII IN CAMERA
Personnel & Property Matters
Moved by Councillor Wallace Seconded by Councillor Kean
THAT this Committee proceed In Camera to address personnel and
property matters.
CARRIED
IX ADJOURNMENT
Moved by Councillor Vrancic
THAT the meeting be adjourned at 9:45 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 04-11 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
APRIL 13, 2004.
______________________ _________________________________
T. JONES, MAYOR K. EWART, DEPUTY CLERK