MINUTES - General Committee - 20040217
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 04-06
Council Chambers
Aurora Town Hall
Tuesday, February 17, 2004
ATTENDANCE
COMMITTEE MEMBERS Councillor Vrancic in the Chair; Mayor Jones,
Councillors Buck, Gaertner, Hogg, Kean, Morris,
Wallace and West.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Acting Treasurer, Acting Town Solicitor,
Acting Manager of Planning and Council/Committee
Secretary.
Councillor Vrancic called the meeting to order at 7:03 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Gaertner declared an interest in Item #3 by virtue of her involvement
with Hot Spot, which conducts bingo events, and did not take part in or vote on
any questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor Vrancic declared an interest in Item #6 by virtue of a solicitor-client
relationship and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Mayor Jones Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 6, 7, 10, 11, 12, 13 and 14 were identified for discussion.
General Committee Report No. 04-06 Page 2
Tuesday, February 17, 2004
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Morris
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
8. PL04-018 - Site Plan Application, York Region District
School Board Part Lot 28, Registered Plan 246,
125 Wellington Street West, File D11-10-03
THAT Report PL04-018 be received as information; and
THAT, subject to a satisfactory review by the Site Plan Committee and
receipt of all fees, the Director of Planning be authorized to execute a site
plan agreement between York Region District School Board and the Town
of Aurora, respecting site development improvements to the Aurora Senior
Public School property.
9. PL04-019 - Planning Applications Status List
THAT the Planning Applications Status List be received as information.
CARRIED
V DELEGATIONS
Ms Lisa DiSera, Executive Director, York Region Food Network
Re: Request for Partnership with Town of Aurora for York Region
Food Network's Aurora Community Garden
Ms Lisa DiSera addressed the Committee regarding the York Region Food
Network's loss of the Community Garden plot behind the AIIM building on
Industrial Parkway North. Ms DiSera requested support from Council to locate a
new garden plot on Town land.
Moved by Councillor West Seconded by Councillor Jones
THAT the request be referred to staff in order to determine a suitable
location for a Community Garden plot.
CARRIED
Ms Rosemary Park, President, Aurora Family Connections
Re: Request for Base Funding for 2004/2005
Ms Rosemary Park addressed the Committee to request an annual $25,000
grant towards the partnership between Aurora Family Connections and the Town
of Aurora in order to continue to operate the Info Aurora desk in the lobby of the
Town Hall.
Councillor Vrancic, having previously declared an interest in Item #6,
relinquished the Chair to Mayor Jones during the consideration of this matter and
did not take part in or vote on any questions in this regard or attempt in any way
to influence the voting on such questions. Upon conclusion of this matter,
Councillor Vrancic resumed the Chair.
General Committee Report No. 04-06 Page 3
Tuesday, February 17, 2004
Moved by Councillor Morris Seconded by Councillor Wallace
THAT the delegation be received and referred to Item #6.
CARRIED
Moved by Councillor Morris Seconded by Councillor Hogg
THAT Item #6 be brought forward for discussion.
CARRIED
6. CS04-003 - Aurora Family Connections - Info Aurora
Moved by Councillor Kean Seconded by Councillor Morris
THAT this report be received and the request for grant funding support
from the Aurora Family Connections/Info Aurora be referred to the future
budget meetings for consideration.
CARRIED
Mr. Andrew Campbell, Director Solid Waste Management Branch,
Region of York
Re: Overview of Waste Management Business Within York Region
Mr. Campbell addressed the Committee on issues relating to waste management
within York Region.
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegate be received.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PW04-007 - Waste Management Update
Moved by Councillor West Seconded by Councillor Morris
THAT Council receive General Committee Report No. PW04-007 dated
February 17, 2004 from the Director of Public Works providing a waste
management update as information; and
THAT the collection of kitchen organic material be undertaken in
conjunction with the collection of co-mingled blue box material with a
proposed implementation date of July 1, 2005; and
THAT staff be requested to report further on the specifics of
implementation of kitchen organic material waste collection, co-mingled
recycle material collection, a waste bag user pay program, and waste
collection from Industrial, Commercial and Institutional sources as soon as
practicable; and
THAT staff discuss with Miller Waste Systems extending the existing
waste and recyclable collection contract at the same terms, conditions and
unit prices quoted in their May 18, 1999 tender submission until such time
as collection of kitchen organic and co-mingled recyclable materials is
implemented and report back to Council on the results of this discussion
as soon as practicable; and
General Committee Report No. 04-06 Page 4
Tuesday, February 17, 2004
THAT staff be requested to review the Town’s current by-laws regarding
waste and property cleanup/refuse dumping and report back to Council on
any proposed or required amendments; and
THAT plastic bags be eliminated from the collection of yard waste as of
January 1, 2005; and
THAT the Town of Aurora maintain its own waste management
system; and
THAT the Regional Municipality of York Council be informed of these
decisions.
CARRIED
Councillor Hogg requested that the Acting Treasurer obtain information from York
Region regarding uniformity of costs and the result of uploading by Newmarket,
to confirm that the Town of Aurora is not being charged twice for waste
management.
2. PL04-015 - Transitional Provisions of the Oak Ridges Moraine Conservation
Act
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the report be deferred to a future meeting.
DEFEATED
Moved by Councillor West Seconded by Councillor Hogg
THAT the applicants be advised that the status identified on Schedule A to
report PL04-015 represents the Town of Aurora’s position respecting the
transition provisions of the Oak Ridges Moraine Conservation Act as they
relate to the applications identified.
CARRIED
Councillor Gaertner declared an interest in Item #3 by virtue of her involvement
with Hot Spot, which conducts bingo events, and did not take part in or vote on
any questions in this regard or attempt in any way to influence the voting on such
questions.
3. CS04-004 - Relocation of Aurora Bingo World to 240 Industrial Parkway South
Moved by Councillor Kean Seconded by Mayor Jones
THAT Council approve the relocation of Aurora Bingo World from 215
Edward Street to 240 Industrial Parkway South; and
THAT staff advise the Alcohol and Gaming Commission of Ontario and
Aurora Bingo World of the approval in order to accommodate the
operation of the charity bingo events at the new location commencing on
or about March 21, 2004.
CARRIED
4. CS04-001 - Council and Committee Structure
Moved by Councillor Hogg Seconded by Councillor West
THAT the Citizen Committee be adopted; and
THAT the Committee of the Whole be implemented; and
General Committee Report No. 04-06 Page 5
Tuesday, February 17, 2004
THAT Citizen Committees report through the appropriate staff and
department; and
THAT procedures be relaxed for Committee of the Whole to allow
Committee Chairs to interact more openly with Committee of the Whole.
DEFEATED
Moved by Councillor Hogg Seconded by Councillor West
THAT the Committee of the Whole - Structure #1 - be implemented.
CARRIED
Moved by Councillor Morris Seconded by Councillor Kean
THAT Model #1, being the current Advisory Committee structure
composed of Councillors and citizen members, be implemented.
CARRIED
Moved by Councillor Kean Seconded by Councillor Morris
THAT the following committees be formed for the 2004-2006 term:
- Traffic Safety Advisory Board;
- Leisure Services Advisory Committee;
- Economic Development Advisory Committee;
- Heritage Committee;
- Accessibility Advisory Committee;
- Youth Action Committee;
- Environmental Committee; and
THAT the Terms of Reference of the committees be brought back to the
next General Committee meeting for review.
CARRIED
Moved by Councillor Morris Seconded by Councillor Buck
THAT staff bring back the Terms of Reference for the Environmental
Committee to the March 2, 2004 General Committee meeting.
CARRIED
Moved by Councillor Hogg Seconded by Mayor Jones
THAT a Finance Committee be formed; and
THAT Terms of Reference be prepared and brought back to the next
General Committee meeting.
CARRIED
The Committee requested that staff confirm, by February 24, 2004, which
committees are mandated by legislation to have members of Council appointed
to the committee.
General Committee Report No. 04-06 Page 6
Tuesday, February 17, 2004
5. CS04-005 - Kennel Inn - Animal Control Services
Moved by Councillor Buck Seconded by Councillor West
THAT Council approve, on an interim period of 6 months, the contract
extension with Kennel Inn for animal control services at a cost of $50,000.
CARRIED
7. BA04-002 - Secondary Dwelling Units
Moved by Councillor West Seconded by Councillor Morris
THAT Council maintain the current status that identifies units created after
November 15, 1995 as being illegal and prosecutable only upon
complaint.
CARRIED
Moved by Councillor Kean Seconded by Mayor Jones
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
10. PW04-002 - Acceptance of Municipal Services – Bayview Wellington
Subdivision – Phase III - Registered Plan 65M-3324
Moved by Mayor Jones Seconded by Councillor West
THAT Council accept the municipal services contained within Registered
Plan 65M-3324 being Phase III of the Bayview Wellington Subdivision as
detailed in Report No. PW04-002; and
THAT Council enact By-law 4505-04.D for the assumption of the subject
municipal services; and
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.12
of the Subdivision Agreement; and
THAT the Treasurer be directed to release all municipal servicing
securities held in relation to the Bayview Wellington Phase III Subdivision.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Mayor Jones Seconded by Councillor West
THAT the motion be amended to include the following:
THAT Council waive the charges for the maintenance of laneways.
DEFEATED
The main motion was CARRIED.
General Committee Report No. 04-06 Page 7
Tuesday, February 17, 2004
11. ADM04-003 - Strategic Planning Process
Moved by Mayor Jones Seconded by Councillor Wallace
THAT Report ADM04-003 be deferred to the March 2, 2004 General
Committee meeting.
CARRIED
12. Correspondence from Canadian Waste Recycling Inc.
Re: Recycling Used Asphalt Roof Shingles
Moved by Councillor Morris Seconded by Mayor Jones
THAT the correspondence from Canadian Waste Recycling Inc. be
received for information.
CARRIED
13. Memorandum from the Director of Leisure Services
Re: Aurora Historical Society - Management Committee
Moved by Mayor Jones Seconded by Councillor West
THAT staff be requested to initiate the process of establishing the
Management Committee for the Church Street School.
CARRIED
Moved by Mayor Jones Seconded by Councillor Kean
THAT Councillor Wallace be appointed as Council member on the
Management Committee for the Church Street School.
CARRIED
14. Memorandum from Councillor West
Re: Proposed New Recreation Complex
Moved by Councillor West Seconded by Councillor Kean
THAT the memo be received; and
THAT staff report back on the following issues:
- fundraising by ice and pool users; and
- a report from the Acting Treasurer addressing tax increases; and
- hours of usage for the pool and arenas outside of prime time,
as well as hours of operation.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
Councillor Gaertner requested clarification with regard to when the proposed Seniors'
Centre and Recreation Complex would be discussed again, and staff advised that both
issues would be addressed at the February 24, 2004 Council meeting.
General Committee Report No. 04-06 Page 8
Tuesday, February 17, 2004
Councillor Kean questioned whether the trees on the property located at Mary Street
and Industrial Parkway South, which has been sold, could be saved. Staff responded
that the Tree Preservation By-law does not apply to this property, however, the site plan
for any proposed development would address the issue of maintaining some trees.
Councillor Wallace expressed concern over a memo from staff regarding the Region's
10 year capital plan indicating a possible serious problem if the watermain is delayed
until 2013. Mayor Jones indicated that he is corresponding with Regional Council
regularly to express the Town's concern. Staff indicated that the Regional Director of
Water and Wastewater has indicated efforts to move the project ahead.
Councillor Morris indicated her disappointment in the response she received back from
York Region indicating that a bus shelter would not be placed outside of Hadley Grange
at Yonge Street and St. John's Sideroad.
Councillor West inquired why Yonge Street & Wellington Street is not identified on the
map regarding road widening. Staff indicated that the matter would be reviewed.
VIII ADJOURNMENT
Moved by Councillor Wallace
THAT the meeting be adjourned at 10:59 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 04-06 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
FEBRUARY 24, 2004 WITH THE EXCEPTION OF ITEM NOS. 4 AND 7, WHICH
WERE DISCUSSED AND ADOPTED AS AMENDED, AND ITEM NOS. 5 AND 6,
WHICH WERE DISCUSSED AND ADOPTED AS PREVIOUSLY PRESENTED.
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK