MINUTES - General Committee - 20040203
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 04-03
Council Chambers
Aurora Town Hall
Tuesday, February 3, 2004
ATTENDANCE
COMMITTEE MEMBERS Councillor Kean in the Chair; Councillors Buck,
Gaertner, Hogg, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT Mayor Jones was away on vacation.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Acting Town Solicitor,
Administrative Co-ordinator/Deputy Clerk and
Council/Committee Secretary.
Councillor Kean called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Morris Seconded by Councillor Vrancic
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the addition of the following
items:
Request for delegation from Ms Deborah Egan, Executive Director,
Community Home Assistance To Seniors (CHATS)
Re: Item 1 - Proposed Seniors' Centre
Request for delegation from Ms Nancy Black, President,
Aurora Ducks Masters Swim Club
Re: Item 2 - Proposed Recreation Centre
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3 and 4 were identified for discussion.
General Committee Report No. 04- 03 Page 2
Tuesday, February 3, 2004
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
None
V DELEGATIONS
Ms Deborah Egan, Executive Director, Community Home Assistance To
Seniors (CHATS)
Re: Item 1 - Proposed Seniors' Centre
Ms Deborah Egan requested that the Committee consider the addition of 5,700
dedicated square feet to the proposed Seniors' Centre to accommodate a
Wellness Centre for CHATS. Ms Egan proposed a long term lease be
established between CHATS and the Town of Aurora to recover capital and
operating costs.
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegate be received.
CARRIED
Mr. Charles Sequeira, Member of Aurora Seniors' Centre Steering
Committee
Re: Item 1 - Proposed Seniors' Centre
Mr. Charles Sequeira addressed the Committee advising that a workshop would
be a desired feature of the proposed Seniors' Centre. Mr. Sequeira indicated
that some minor details regarding complementary uses would need to be
addressed, and indicated the seniors' support of the project.
Mr. Glyn Jones, Member of the Aurora Seniors' Centre Steering Committee
and representative on the Seniors' Centre Building Committee
Re: Item 1 - Proposed Seniors' Centre
Mr. Glyn Jones, addressed the Committee and requested that Council members
take into consideration the fact that CHATS is a regional organization. Mr. Jones
indicated that the Seniors' Steering Committee has already discussed this issue
with CHATS representatives and has concerns about their proposal, specifically
regarding the impact on scheduling of the building construction.
Moved by Councillor West Seconded by Councillor Morris
THAT the comments of the delegates be received.
CARRIED
Mr. Reg Chappell, President, Aurora Swim Club
Re: Item 2 - Proposed Recreation Complex
Mr. Reg Chappell addressed the Committee regarding the need for additional
pool space to accommodate the Aurora Swim Club's current and proposed
enrolment and events. The expanded facility could provide an opportunity for
other aquatic activities such as waterpolo and synchronized swimming training.
Mr. Chappell advised that the Club would support an 8 lane, deep water pool.
Mr. Chuck Cundari, Member, Aurora Ducks Masters Swim Club
Re: Item 2 - Proposed Recreation Complex
Mr. Chuck Cundari spoke on behalf of Ms Nancy Black, President of the Aurora
Ducks Masters Swim Club. Mr. Cundari indicated that the Aurora Ducks support
the construction of an 8 lane pool.
General Committee Report No. 04- 03 Page 3
Tuesday, February 3, 2004
Moved by Councillor West Seconded by Councillor Hogg
THAT the comments of the delegates be received.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. LS04-004 - New Seniors' Centre - Space Program Finalization/Budget Update
Moved by Councillor Hogg Seconded by Councillor Buck
THAT the Procedural By-law be waived to allow members of the
Committee more opportunity to ask questions.
CARRIED
Presentation by Mr. Norm Grey-Noble, Project Manager,
Grey-Noble Associates Inc.
Re: Item 1 - Proposed Seniors' Centre
Mr. Norm Grey-Noble presented to the Committee, a schematic design for the
proposed Seniors' Centre, which outlined a multi-use facility showing preferred
relationships of space. Mr. Grey-Noble indicated that the workshop was left out
of the schematic design, but could be included at an estimated cost of an
additional $100,000.
Mr. Grey-Noble also outlined the rationale for the changes between the first and
second design and the concerns regarding the soil conditions of the site.
Members of Council made a number of inquiries with respect to the proposal and
requested that Mr. Grey-Noble respond to these issues at the Special General
Committee - Working Session scheduled for Monday, February 9, 2004, namely:
1. Clarification regarding the types and quality of finishes within the
completed project.
2. Consideration of refurbishing old library versus new construction.
3. Assurance that the soil conditions of the subject site are suitable for the
proposed type of construction.
4. Consideration of constructing a two-storey facility on the proposed new
site.
5. Clarification of the architect's role in the proposed development.
6. Consideration of consolidating both the Seniors' Centre and the
Recreation Complex projects on one site.
7. Consideration of utilizing one Project Management Team for both projects.
8. Concern regarding post-construction warranties.
9. Costing of phasing in project.
10. Concerns regarding parking availability during maximum attendance at
Seniors' Centre and Town Hall.
11. Consideration of private/public partnerships; example sponsorship of
workshop.
General Committee Report No. 04- 03 Page 4
Tuesday, February 3, 2004
Moved by Councillor Hogg Seconded by Councillor West
THAT two working sessions, with Members of Council, staff and
consultants in attendance, be convened to discuss, in an informal public
setting, all the outstanding issues surrounding the proposed Seniors'
Centre and the proposed Recreation Complex. The working session to
discuss the Seniors' Centre is to be held on Monday, February 9, 2004 at
7:00 p.m. in the Holland Room. The working session to discuss the
proposed Recreation Complex is to be held on Thursday, February 12,
2004 at 7:00 p.m. in the Holland Room.
CARRIED
Moved by Councillor West Seconded by Councillor Vrancic
THAT the presentation be received and Report LS04-004 be deferred to
the Special General Committee Working Session on Monday, February 9,
2004.
CARRIED
2. LS04-003 - New Recreation Centre - Space Program Finalization/
Budget Update
Presentation by Mr. Gary Stanhope, Project Manager and Mr. Bob Goyeche,
Architect, MHPM Project Management Inc.
Re: Item 2 - Proposed Recreation Complex
Mr. Gary Stanhope addressed the Committee, indicating that the design for the
proposed Recreation Complex was developed as a result of a fully interactive
process between user groups, the Leisure Services Department, staff and
consultants.
Mr. Bob Goyeche presented to the Committee, a schematic design for the
proposed Recreation Complex, indicating how the spaces within the building
would relate to each other.
Mr. Larry Allison, Chief Administrative Officer, provided an overview of funding
for the proposed project.
Members of Council made a number of inquiries with respect to the proposal and
requested that Mr. Stanhope respond to these issues at the Special General
Committee Working Session scheduled for Thursday, February 12, 2004:
1. Costing information regarding an indoor soccer pitch or an indoor tennis
facility.
2. Cost comparison of a leisure style pool versus a competitive style pool.
3. Costing information regarding building only one pool and two ice pads.
4. Details and costing of "Community Space" and "Street/Lobby Area".
5. Operational costs of the pool.
6. Projected costs of phased-in construction, including installation of power
and sewer services for potential future uses.
7. Confirmation of the parameters of the public input meeting, held in the
summer of 2003.
8. Consideration of private/public partnerships, examples: canteen area and
other commercial area.
General Committee Report No. 04- 03 Page 5
Tuesday, February 3, 2004
9. Security concerns.
10. Statistics of current pool usage.
11. Consideration of retrofitting other facilities for an Aquatics Centre or a
Hockey/Ice Centre.
Moved by Councillor Buck Seconded by Councillor Morris
THAT the provisions of the Procedural By-law be waived and the hour of
adjournment be extended beyond 10:30 p.m. until the agenda is
completed.
CARRIED
Moved by Councillor West Seconded by Councillor Buck
THAT the presentation be received and Report LS04-003 be deferred to
the Special General Committee Working Session on Thursday, February
12, 2004.
CARRIED
3. CS04-001 - Council and Committee Structure
(Item deferred from January 27, 2004 Council Meeting)
Moved by Councillor Morris Seconded by Councillor Hogg
THAT Report CS04-001 be deferred to the General Committee meeting
on Tuesday, February 17, 2004.
CARRIED
4. Memorandum from Paul Dillman, Acting Treasurer/Tax Collector
Revised 2004 Operating and Capital Budget Timetable
Moved by Councillor West Seconded by Councillor Morris
THAT the following Special General Committee Budget Meetings be
approved:
February 19, 2004 - Draft 2004 Leisure Services Operating Budget
March 4, 2004 - Draft 2004 Capital Budget.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
None
VIII ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 11:40 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 04-03 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
FEBRUARY 10, 2004.
General Committee Report No. 04- 03 Page 6
Tuesday, February 3, 2004
______________________ _________________________________
P. MORRIS, DEPUTY MAYOR B. PANIZZA, TOWN CLERK