MINUTES - General Committee - 20040212
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
REPORT
NO. 04-05
Holland Room
Aurora Town Hall
Thursday, February 12, 2004
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT Councillor Kean was absent due to other business.
OTHER ATTENDEES Chief Administrative Officer, Director of Leisure
Services, Acting Town Solicitor, Administrative Co-
ordinator/Deputy Clerk and Council/Committee
Secretary.
Mayor Jones called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Morris Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
III ITEM FOR DISCUSSION
Mayor Jones suggested that the meeting not run past 10:00 p.m.
1. LS04-003 - New Recreation Centre - Space Program Finalization/Budget
Update
Mr. Gary Stanhope, Project Manager from MHPM Project Managers Inc. and Mr.
Bob Goyeche, Architect from Rounthwaite Dick & Hadley Architects presented
additional costing information and design options to the Committee.
The Committee discussed, in detail, the various cost options in relation to the
possible program and design options. The Committee also discussed whether
the project should be constructed all at once or phased in.
The Committee reviewed the options of temporary structures (i.e. bubbles)
versus permanent buildings to accommodate indoor tennis and/or soccer.
Special General Committee Report No. 04-05 Page 2
Thursday, February 12, 2004
Staff commented that the most urgent need is for a Leisure Pool, as there is a
waiting list for instructional swim, and has been for many years. Staff indicated
that, initially, there would be excess availability at the new pool, but that the
growing community would fill this space very quickly.
Councillor West requested a master plan with complete financial implications for
the proposed facility.
Mayor Jones suggested that a master plan be identified with allowance for a
second phase, to be added at a later date.
Councillors spoke in favour of building a first rate facility immediately, as this
facility will be the last of its kind to be built in Aurora.
Committee members expressed concern that the project should not encroach on
the 2C lands and requested MHPM Project Managers Inc. to provide drawings
showing the location of the project in relation to the 2B and 2C lands.
Staff and the Project Manager indicated that a decision must be reached by the
end of February in order to adhere to the timelines of opening the new arena in
September 2005.
Staff requested inclusion of approximately 1,395 square feet of community space
in the proposed Recreation Complex to accommodate pre-school programs.
The CAO summarized the discussion and indicated the following information
would be included in the report to be considered at the February 24, 2004
Council meeting:
- the cost of two ice rinks;
- an aquatic centre consisting of one 8-lane pool, one leisure pool
and one learning pool;
- space allocation for preschool programs;
- parking location;
- future options of additional community space (e.g. double
gymnasium and ice surfaces);
- funding options;
- fundraising for user groups;
- summary of capital and operating costs.
Staff indicated that interviews for the project architect will take place all day on
Thursday, February 19, 2004 and attendance by Committee members is
optional.
Moved by Councillor West Seconded by Councillor Wallace
THAT Leisure Services Report LS04-003 be received and staff report
back to Council on February 24, 2004, addressing the issues identified by
the Committee and comments received.
CARRIED
IV ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 9:47 p.m.
CARRIED
Special General Committee Report No. 04-05 Page 3
Thursday, February 12, 2004
THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 04-05 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
FEBRUARY 24, 2004.
______________________ _________________________________
T. JONES, MAYOR K. EWART, DEPUTY CLERK