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MINUTES - General Committee - 20040120 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 04-02 Council Chambers Aurora Town Hall Tuesday, January 20, 2004 ATTENDANCE COMMITTEE MEMBERS Councillor Morris in the Chair; Mayor Jones, Councillors Buck, Gaertner, Kean, Wallace and West. MEMBERS ABSENT Councillors Hogg and Vrancic were absent due to vacation. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Acting Town Solicitor, Acting Treasurer, Administrative Co-ordinator and Council/Committee Secretary. Councillor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Mayor Jones Seconded by Councillor West THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented, with the following additional items:  Withdrawal of Request for Delegation Mr. Richard Boyne, Chairman Re: Community Safety Village of York Region  Mr. Larry Palmer will be speaking on behalf of Ms Barbara Bartlett Re: Community Living Newmarket/Aurora District.  Request for Delegation from Ms Barb Barker Re: Proposed Restriction to Parking on McLeod Drive. CARRIED General Committee Report No. 04-02 Page 2 Tuesday, January 20, 2004 III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 3, 4, 5, 6, 7, 9, 10, 11 and 12 were identified for discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Mayor Jones Seconded by Councillor Buck THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and that Staff be authorized to take all necessary action required to give effect to same: 2. PL04-005 - New Legislation Proposed, Bills 26 and 27 THAT Report PL04-005 be received as information; and THAT following enactment of Bills 26 and 27 staff provide a further report outlining the impact of the legislation on development applications in the Town. 8. PL04-009 - Planning Applications Status List THAT the Planning Applications Status List be received as information. CARRIED V DELEGATIONS Mr. Larry Palmer, Executive Director Community Living Newmarket/Aurora District Re: 50th Anniversary of Community Living Newmarket/Aurora District Mr. Larry Palmer provided a synopsis of the history of the organization, which is servicing over 300 clients and is celebrating its 50th Anniversary in 2004. Mr. Palmer advised that a fundraising Tribute Dinner honouring Mr. Dick Illingworth will be held on February 25, 2004. Moved by Councillor West Seconded by Councillor Wallace THAT the comments of the delegate be received. CARRIED Mr. John Volpe, Habitat for Humanity, York Region Re: Update of Activities in York Region Mr. John Volpe addressed the Committee in order to request assistance in facilitating the building of a Habitat for Humanity house. Moved by Mayor Jones Seconded by Councillor Kean THAT the comments of the delegate be received; and THAT the matter be referred to staff to identify any property that may be suitable for a Habitat for Humanity project, and report back to Council for consideration at a future meeting. CARRIED General Committee Report No. 04-02 Page 3 Tuesday, January 20, 2004 Mr. Jeff Allan, Resident of 2 Willow Farm Lane, Aurora Re: Speeding Concerns on St. John's Sideroad Mr. Allan presented the Committee with several photographs of accidents, which have occurred on St. John's Sideroad, and requested that the speed limit be reduced to 50 km. on the portion of St. John’s Sideroad between Yonge Street and Bathurst Street. Mayor Jones indicated that he will raise the issue at the Region of York and will report back to Council. Moved by Councillor Kean Seconded by Councillor Wallace THAT the comments of the delegate be received. CARRIED Aurora Minor Ball Association Re: Assistance for Securing Permanent Storage, Display and Office Space Ms Carol Walthers appeared before the Committee on behalf of the Aurora Minor Ball Association to request office space, permanent storage space, a bulletin board and a display case at a Town facility, such as the new Recreation Centre, the Aurora Community Centre or the Old Public Library. Moved by Councillor Kean Seconded by Councillor Wallace THAT the comments of the delegate be received. CARRIED Moved by Councillor West Seconded by Mayor Jones THAT this matter be referred to staff and the Leisure Services Advisory Committee for a report. CARRIED Ms Barb Barker, Resident of McLeod Drive Re: Parking Issues on McLeod Drive Mrs. Barker indicated that parking on McLeod Drive should only be restricted in front of the Plaza and #64, #68, #72 from Monday to Friday for specified periods of time. Mrs. Barker advised that parking for the residents and guests should be available on McLeod Drive. Moved by Councillor West Seconded by Councillor Buck THAT the comments of the delegate be received. CARRIED General Committee Report No. 04-02 Page 4 Tuesday, January 20, 2004 Moved by Councillor West Seconded by Councillor Kean THAT Ms Christine Frigo, resident of McLeod Drive, be allowed to address the Committee. CARRIED Delegation Request from Ms Christine Frigo, Resident of McLeod Drive Re: Parking Restrictions on McLeod Drive Ms Frigo appeared before the Committee to emphasize the need to install "No Stopping" and "No Parking" signs on both sides of McLeod Drive at the intersection of Aurora Heights Drive. Ms Frigo indicated that a one-day inspection of the traffic was not sufficient to reach an accurate conclusion. Moved by Councillor Kean Seconded by Councillor Wallace THAT the comments of the delegate be received. CARRIED Moved by Councillor West Seconded by Councillor Kean THAT Item #3 be brought forward for consideration at this time. CARRIED 3. PW04-004 - McLeod Drive – Parking Concerns Moved by Councillor West Seconded by Councillor Kean THAT the concerns of Ms Barker and other residents of McLeod Drive be referred to staff and the Traffic Safety Advisory Board, with the intent that this matter be reviewed with the residents of the street and that appropriate recommendations may be brought back to Council. CARRIED VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. CS04-001 - Council and Committee Structure The Director of Corporate Services provided the Committee with a summary of the governance options outlined in the report. Councillor Kean requested the question be divided into two parts. Moved by Councillor Kean Seconded by Councillor Wallace THAT the Committee of the Whole, being Structure #1 outlined in CS04- 001, be approved. CARRIED General Committee Report No. 04-02 Page 5 Tuesday, January 20, 2004 Moved by Councillor Kean Seconded by Councillor Wallace THAT Council/Citizen Committees Reporting Structure, being Model #1 outlined in CS04-001, be approved; and THAT the Clerk be authorized to proceed with the recruitment of citizen members for the various Committees. CARRIED 4. LS04-002 - Short List of Architects of the New Recreation Centre Moved by Councillor West Seconded by Mayor Jones THAT Council approve the short list of Architects for the new Recreation Centre; and THAT Council direct staff to commence the interview process and recommend an Architectural Firm at the February 10, 2004 Council Meeting; and THAT Council determine whether it wishes to participate in the final interview process. DEFEATED Moved by Councillor Kean Seconded by Councillor Buck THAT the short list of Architects for the new Recreation Centre be deferred until after the presentation by Gary Stanhope, Project Manager at the General Committee meeting scheduled for February 3, 2004. CARRIED Moved by Mayor Jones Seconded by Councillor Kean THAT the Special Council - Public Planning Meeting scheduled for Wednesday, February 25, 2004 be re-scheduled to Thursday, February 26, 2004. CARRIED Moved by Mayor Jones Seconded by Councillor Kean THAT Items #5, #6 and #7, as amended, be adopted as follows: 5. PL04-007 - Official Plan Amendment, Revised Zoning By-law Amendment and Revised Draft Plan of Subdivision Applications, Mattamy (Aurora) Limited, South Side of St. John's Sideroad, East of Bayview Avenue Part of Lot 25, Concession 2 E.Y.S. D09-11-03, D14-23-00 and D12-00-8A THAT Council receive as information the following overview of Official Plan Amendment, revised Zoning By-law Amendment and revised Draft Plan of Subdivision applications D09-11-03, D14-23-00 and D12-00-8A regarding Part of Lot 25, Concession 2 E.Y.S., scheduled for the February 26, 2004 Public Planning Meeting. General Committee Report No. 04-02 Page 6 Tuesday, January 20, 2004 6. PL04-008 - Zoning By-law Amendment Application Silverhill Equities Inc. Part of Lot 21, Plan 246 29 George Street D14-30-03 THAT Council receive as information the following overview of a Zoning By-law Amendment application D14-30-03, scheduled for the February 26, 2004 Public Planning Meeting. 7. PL04-006 - Zoning By-law Amendment Application Estate of David Lenard Smith Part of Lot 79, Concession 1 W.Y.S. 268 Kennedy Street West D14-35-03 THAT Council receive as information the following overview of a Zoning By-law Amendment application D14-35-03, scheduled for the February 26, 2004 Public Planning Meeting. CARRIED 9. PW04-003 - Model Utility Procedures Manual Moved by Mayor Jones Seconded by Councillor Wallace THAT the Model Utility Procedures Manual be adopted to provide a consistent guideline for the installation of utilities on the Town right-of- ways within the Town of Aurora; and THAT staff be authorized to continue to participate in the York/Durham Municipalities Utility Coordination Group as stewards of the manual; and THAT staff liase with other municipalities and the utility companies to continue to develop and refine the manual; and THAT staff report back to Council as necessary whenever there are revisions to the manual representing significant policy changes; and THAT the Regional Municipality of York and York area municipalities be informed of Council’s decision on this matter. CARRIED 10. Memorandum from Mayor Jones Strategic Plan Revision/Update Moved by Mayor Jones Seconded by Councillor Wallace THAT the Strategic Plan Revision/Update be endorsed, in principle, and referred to staff to report back on costs and consultant availability. CARRIED General Committee Report No. 04-02 Page 7 Tuesday, January 20, 2004 11. Letter from Marnie Maguire, International Women's Day Celebration Moved by Councillor Wallace Seconded by Councillor Buck THAT, with regret, the request from the organizers of the International Women’s Day Celebration to waive the facility rental fee be denied. CARRIED 12. Aurora Jays Minor Pee Wee Re: Financial Assistance for Cooperstown International Hall of Fame Tournament Moved by Mayor Jones Seconded by Councillor Buck THAT, with regret, the request from the Aurora Minor Pee Wee Team for financial assistance to attend the Cooperstown International Hall of Fame Tournament in New York State be denied. CARRIED VII OTHER BUSINESS, COUNCILLORS Councillor Kean expressed concern about recent articles in the local newspaper regarding the off-site Council workshop, which he did not attend. Councillor Kean requested confirmation from Town staff that no cost was incurred by the municipality as a result of three Members of Council not attending the off-site workshop. The CAO confirmed that no additional costs were incurred for the booking of rooms and that the reservations were cancelled for the three members that did not attend. Councillor Kean advised that Mr. Kestein provided him with information regarding hydro cutting off service to one of the Town's residents. Mayor Jones requested that the information be forwarded to him and offered to follow up on the matter. Mayor Jones welcomed Carol Clark as the new Council/Committee Secretary and welcomed Paul Dillman as the Acting Treasurer. Councillor Buck requested staff to bring forward a report regarding the procedure to institute a Confirming By-law. Councillor Buck expressed concerns regarding the Driver Examination Centre, located at 1 Henderson Drive, and asked that the Acting Town Solicitor review and report back to the Committee. VIII IN CAMERA Moved by Councillor Kean Seconded by Councillor Wallace THAT the Committee proceed In Camera to discuss a personnel matter. CARRIED General Committee Report No. 04-02 Page 8 Tuesday, January 20, 2004 IX ADJOURNMENT Moved by Councillor Kean THAT the meeting be adjourned at 9:45 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 04-02 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, JANUARY 27, 2004, WITH THE EXCEPTION OF ITEM NO. 1 WHICH WAS DEFERRED AND ITEM NO. 4, WHICH WAS DISCUSSED AND ADOPTED AS PRESENTED.