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MINUTES - General Committee - 20030916 TOWN OF AURORA GENERAL COMMITTEE MEETING REPORT NO. 03-13 Council Chambers Aurora Town Hall Tuesday, September 16, 2003 ATTENDANCE COMMITTEE MEMBERS Councillor MacEachern in the Chair; Mayor Jones, Councillors Griffith, Kean, Pedersen, Timpson, Vrancic, Wallace and West. MEMBERS ABSENT None. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Treasurer and Council/Committee Secretary. Councillor MacEachern called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Vrancic declared an interest in Item 5 - PL03-092 - Site Plan Amendment Application for 125 Mary Street, by virtue of a solicitor-client relationship and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. II APPROVAL OF AGENDA Moved by Councillor Wallace Seconded by Councillor Griffith THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented. CARRIED III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 5 and 7 were identified for discussion. IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Griffith Seconded by Councillor Pedersen THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same: General Committee Report No. 03-13 Page 2 Tuesday, September 16, 2003 3. CS03-032 – Request for Street Name MI Developments Inc. (Magna) Part of Lots, 11, 14, 19 & 20 Concession 2 and Parts 2 & 4, 65R-17101 Draft Plan of Subdivision 19T-94015 THAT the following name be allocated to the north-south roadway within the MI Developments Inc. (Magna) Draft Plan of Subdivision 19T-94015: Stronach 4. CS03-034 – Administration Procedure Number 41 THAT the amendments to Administration Procedure No. 41, Job Evaluation appended to this Report be approved. 6. PL03-093 – Planning Applications Status List THAT the Planning Applications Status List be received as information. CARRIED V DELEGATIONS None VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION It was decided by the Chair that Item #5 be brought forward for consideration at this time. Councillor Vrancic, having previously declared an interest in Item 5 - PL03-092, did not take part in the vote called for in this regard. 5. PL03-092 – Site Plan Amendment Application 458021 Ontario Inc. Part of Lot 80, Concession 1 125 Mary Street File Number D11-09-03 Moved by Mayor Jones Seconded by Councillor Griffith THAT Report PL03-092 be received as information; and THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning be authorized to execute a Site Plan Amendment Agreement between 458021 Ontario Inc. (Tile Master) and the Town of Aurora respecting the development of a new parking lot consisting of 20 parking spaces. CARRIED 1. BA03-015 - Bill 124 - An Act to Improve Public Safety and to Increase Efficiency in Building Code Enforcement Moved by Councillor Griffith Seconded by Councillor Pedersen THAT Council receive Report BA03-015 identifying the impact of Bill 124 for information. CARRIED General Committee Report No. 03-13 Page 3 Tuesday, September 16, 2003 Moved by Councillor Kean Seconded by Councillor Griffith THAT the Town not permit the use of self directed Registered Code Agencies (RCA’s) as outlined in section 4.2 of Bill 124. DEFEATED 2. CS03-033 – Request for Street Name Schickendanz Brothers Ltd. - Elderberry Hill Farm 13990 and 14208 Yonge Street Part of Lot 72, Concession 1 WYS Draft Plan of Subdivision - D12-01-3A Moved by Councillor Kean Seconded by Councillor Vrancic THAT the following names be allocated to the roads within the proposed Draft Plan of Subdivision - D12-01-3A; and Gold Medal (Street A) Jumper (Street B) THAT the proposed name for Street C “Championship Circle” be referred back to staff to provide a more appropriate street type, as “circle” implies that the street is shaped in a circle, and may cause confusion for residents. CARRIED 7. PL03-089 – Execution of Condominium Agreement Lenard Lind Part of Lot 79, Concession 1, W.Y.S. 240 Kennedy Street West File Number D07-02-4A Moved by Mayor Jones Seconded by Councillor Griffith THAT the servicing allocation for four (4) new units for the subject lands be approved; and THAT the Mayor and Clerk be authorized to execute a Vacant Land Condominium Agreement between the Town of Aurora and L.H. Lind Holdings Inc. dated September 23, 2003, with respect to the lands as defined within the Agreement, contained within Draft Plan of Condominium D07-02-4A (19CDM(A)-02004) subject to the following provisions: i) THAT the submission of financial payments and securities as described in Schedules “K” and “L” of the Agreement respectively be received by the Town; and ii) THAT the Mayor and Clerk be authorized to execute all documents necessary to effect the transfer of certain lands, reserves, and easements at the developers expense, as described in Schedule “F” of the Agreement. CARRIED General Committee Report No. 03-13 Page 4 Tuesday, September 16, 2003 VII OTHER BUSINESS, COUNCILLORS Mayor Jones advised that there have been concerns raised by several residents with respect to a new driving testing centre, which has recently opened in the Dominion Plaza at Yonge Street and Henderson Drive. Mayor Jones indicated that the concerns were regarding overcrowding in the parking lot and vehicles being parked in fire routes and requested that staff investigate the plaza to ensure that the zoning is appropriate for that use, and that there are no parking infractions or safety hazards and report back. Mayor Jones advised that he has received further communication from the Town of Hancunhe, China and that they are wishing to arrange a delegation visit to the Town of Aurora in November, 2003. Mayor Jones asked that the Committee advise whether he should pursue this direction and proceed with the arrangements for the delegation at this time. Moved by Councillor Griffith Seconded by Councillor Timpson THAT the Committee supports the Mayor’s suggestion to continue communications with the Town of Hancunhe, and involve the Economic Development Officer in the preparations for a possible delegation visit in November of 2003. CARRIED Councillor Vrancic advised that the Town of Newmarket recently passed a By-law permitting the establishment of basement apartments, and that he has received several calls from residents in favour of Aurora passing the same sort of By-law. Councillor Vrancic requested that staff look into the viability of doing this, and possibly report back with suggestions. Councillor MacEachern asked staff to comment on whether the Town is able to take any measures to prepare for Hurricane Isabel, which is forecasted to hit this area in the upcoming week. The Director of Public Works advised that storm drains are being cleaned and that current developments under construction are being advised to insure that building sites are secured and prepared for the storm. Councillor Wallace expressed concern with regard to the use of air conditioning and lights over the weekends at the Town Hall, and requested that staff take measures to ensure that these resources be used, only when necessary. VIII ADJOURNMENT Moved by Councillor Griffith THAT the meeting be adjourned at 7:45 p.m. CARRIED (THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 03-13 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, SEPTEMBER 23, 2003)