MINUTES - General Committee - 20030617
TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 03-11
Council Chambers
Aurora Town Hall
Tuesday, June 17, 2003
ATTENDANCE
COMMITTEE MEMBERS Councillor Vrancic in the Chair; Mayor Jones,
Councillors Griffith, MacEachern, Pedersen, Timpson,
Wallace and West.
MEMBERS ABSENT: Councillor Kean was absent on work related business.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Building, Director of
Public Works, Treasurer and Council/Committee
Secretary.
Councillor Vrancic called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor West Seconded by Mayor Jones
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
CARRIED
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Item 1 was identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
General Committee Meeting No. 03-11 Page 2
Tuesday, June 17, 2003
2. CS03-027 - 2003 Municipal Elections By-laws
THAT the draft by-laws to provide for advance voting days; for reduced
hours of voting in nursing/retirement homes; and the use of electronic
tabulation equipment in the forthcoming election be approved.
3. PL03-065 - Planning Applications Status List
THAT the Planning Applications Status List be received as information.
4. PL03-067 - Site Plan Application
Eighth Dimension Inc.
(Landcrest Developments Management Inc.)
Part of Block 1, Plan 65M-3193 and Part 8-23, Plan 65R-22241
410 Hollandview Trail
File Number D11-04-03
THAT Report PL03-067 be received as information and that, subject to the
resolution of all outstanding issues and the submission of all fees and
securities, Council authorize the Director of Planning to enter into a site
plan agreement between Eighth Dimension Inc. and the Town of Aurora
respecting the construction of a commercial plaza on the subject lands.
5. PW03-022 - Winter Road and Sidewalk
Maintenance Programs Review
1. THAT Council approve the optional one year extension as allowed in the
current contract with Armitage (Ontario) Construction Co. Limited for the
supply and operation of three de-icing/plow trucks for winter road
maintenance for the 2003/2004 winter season, with no increase in unit
prices;
2. THAT Council approve a three year extension of the current contract with
Nu-Con Contracting to supply and operate tractors with de-
icing/plow/blower attachments for winter sidewalk maintenance, with no
increase in unit prices but with an increase from two to four supplied and
operated contracted tractors with de-icing/plow/blower attachments;
3. THAT Council approve the revised winter road and sidewalk maintenance
standards as detailed in General Committee Report No. PW03-22 dated
June 17, 2003(particularly Table Nos. 6 and 7) for the 2003/2004 winter
season;
4. THAT Staff proceed with the purchase of the replacement 5 ton truck as
contained in the 2003 Budget including the equipment needed to
implement pre-wetting of sand and salt and that further activity related to
pre-wetting be considered during the 2004 Budget deliberations;
5. THAT the new Development Charges funded truck approved within the
2003 Budget be deferred and reconsidered in the 2004 Budget
deliberations;
6. THAT Council approve, pending favourable review of any risk
management concerns, of the elimination of sand on certain low volume
roads as described in Report No. PW03-022 as a pilot project; and
7. THAT Council direct staff to prepare a further report after the 2003/2004
winter season for their consideration outlining long term strategies and
options for future winter seasons.
General Committee Meeting No. 03-11 Page 3
Tuesday, June 17, 2003
6. TR03-014 - Investment Policy Update
THAT the Town’s “Investment Policy” be amended in accordance with
changes to the Municipal Act, 2001 and replaced by Appendix “A”
(attached hereto).
THAT the contents of Appendix “A” be established as the formal policy
governing corporate investments and maintained within the Town’s
Administration Procedures as Policy # 61, effective June 25, 2003.
7. Correspondence from Toronto and Region
Conservation For the Living City
Re: Source Protection Planning Framework
TRCA Comments and Implications
WHEREAS the Source Protection Advisory Committee’s Report builds
upon the recommendations of the Walkerton Inquiry;
AND WHEREAS the Town of Aurora supports the protection of our
drinking water resources;
AND WHEREAS the Town of Aurora supports the coordinating role in
drinking water source protection planning for Conservation Authorities;
AND WHEREAS the there must be substantial funding from the Province
for drinking water source protection planning;
AND WHEREAS the implementation and funding details for drinking water
source protection is to be developed by the Province in consultation with
municipalities and other stakeholders;
THEREFORE BE IT RESOLVED THAT the Town of Aurora generally
supports the report and recommendations of the Multi-Stakeholder
Advisory Committee on a Watershed-based Source Protection Planning
Framework.
8. Letter from the Canadian Red Cross
Re: Appreciation for the Town’s contribution toward the
Badger Flood Appeal
THAT the letter from the Canadian Red Cross be received for information.
CARRIED
V DELEGATIONS
NONE
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. BA03-027 - Variance to Sign By-law #3400-92
Pristine Meats Limited
Moved by Councillor Wallace Seconded by Councillor Pedersen
THAT Council deny the request for a Variance to By-law 3400-92 to permit
a sign to be erected upon a roof at 15531 Yonge Street.
CARRIED
General Committee Meeting No. 03-11 Page 4
Tuesday, June 17, 2003
VII OTHER BUSINESS, COUNCILLORS
Mayor Jones thanked Councillor Wallace for changing the battery in the clock located in
the Councillors office.
Councillor MacEachern asked for clarification with regard to a recent direction from
Council regarding a report from LACAC. The Director of Corporate Services advised
that although Council only received the recommendation that staff will continue to obtain
the historical background information on the Library for the Local Architectural
Conservation Advisory Committee.
VIII IN CAMERA
Legal and Property Matters
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT this Council proceed In Camera to address legal and property
matters.
IX ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 7:05 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 03-11 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
JUNE 24, 2003 WITH THE EXCEPTION OF ITEM NO. 1 WHICH WAS DEFERRED TO
THE JULY 15 COUNCIL MEETING)
______________________ _________________________________
T. JONES, MAYOR K. EWART, DEPUTY CLERK