MINUTES - General Committee - 20021210 TOWN OF AURORA
GENERAL COMMITTEE MEETING
REPORT
NO. 02-18
Council Chambers
Aurora Town Hall
Tuesday, December 10, 2002
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors MacEachern,
Pedersen, Timpson, Vrancic, Wallace and West.
Councillors Griffith and Kean were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning, Director of
Leisure Services, Director of Public Works, Director of
Building, Treasurer and Council/Committee Secretary.
Mayor Jones called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Timpson Seconded by Councillor West
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the following amendments:
Delegation Request from Sotiri Stouraitis, President of AAA Aurora
York Taxi, re: (Item 20) CS02-055 - Taxicab License Ownership;
Delegation Request from Rebecca Beaton re: (Item 2) LS02-053 –
2003 Proposed Capital Budget;
THAT Item 16 - BA02-018 - Variance to Sign By-law #3400-92 -Hakim
Optical – 14760 Yonge Street be deferred to the January 7, 2003
General Committee Meeting;
THAT the request for delegation of Mr. Michael Tough, re: November
30, 2002 Budget Meeting be withdrawn;
Correspondence from the Aurora Youth Soccer Club re: proposed
washrooms facilities;
Correspondence from the Aurora Minor Ball Association Inc. re:
proposed washroom facilities.
CARRIED
General Committee Meeting No. 02-18 Page 2
Tuesday, December 10, 2002
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 6, 7, 11, 12, 17, 20 and 23 were identified for discussion.
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Vrancic Seconded by Councillor MacEachern
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
3. LS02-051 - Pine Tree Potters Guild Agreement
THAT Council authorize Mayor and Clerk to enter into an Agreement with
the Pine Tree Potters Guild for the use of the basement rotunda in the
Aurora Public Library for the period January 1, 2003 to December 31, 2007.
8. PW02-072 - Review of Water and Wastewater
Service Delivery Models
THAT Council direct staff to participate in the Review of Water and
Wastewater Service Delivery Models as described in Report No. PW02 –
072 together with the Region and local municipalities;
THAT the Region of York be requested to ensure that all impacts related
to the various service delivery models be identified and quantified; and
THAT staff report further to Council at various critical stages of the Review
of Water and Wastewater Service Delivery Models.
9. TR02-031 - Appointment of External Auditor - Request for
Proposal TR2002-35
THAT Council approve the appointment of Grant Thornton LLP Chartered
Accountants as External Auditor for the Corporation of the Town of Aurora
and the Aurora Public Library Board for a term of five years, commencing
the fiscal period ending December 31, 2002 based on the fixed fee
schedule presented within their submission to Town of Aurora Request for
Proposal TR2002-35.
THAT Council, as Shareholder of Borealis Hydro Electric Holdings Inc.
(wholly owned subsidiary of the Town of Aurora and parent company to
Aurora Hydro Connections Limited) recommend appointment of Grant
Thornton LLP Chartered Accountants as External Auditor for hydro entities
for a term five years, commencing the fiscal period ending December 31,
2002 based on the fixed fee schedule presented within their submission to
Town of Aurora Request for Proposal TR2002-35.
THAT the requisite by-law to implement the foregoing be introduced at the
next Council meeting.
10. TR02-032 - Award of Tender #TR2002-68 for the Supply
of all Labour, Material and Equipment Necessary
for the Installation of Data Cabling in the Town
of Aurora, Town Hall
THAT Tender # TR2002-68 for the Supply of all Labour, Material and
Equipment Necessary for the Installation of Data Cabling in the Town of
Aurora, Town Hall be awarded to Accel Datacom in the amount of
$39,043.13.
General Committee Meeting No. 02-18 Page 3
Tuesday, December 10, 2002
13. TR02-028 - Cancellation, Reduction or Refund of property
taxes under Sections 442 and 443 of the Municipal Act
THAT the Property Taxes in the amount of $50,144.20 (Section 442 in the
amount of $48,617.11 and Section 443 in the amount of $1,527.09) be
adjusted; the Town of Aurora’s portion is $7,310.57.
THAT the associated penalty/interest be cancelled in proportion to the tax
adjustment;
THAT the Director of Finance/Treasurer be directed to adjust the
Collector’s Roll.
14. PL02-105 - Zoning By-law Amendment Application
750179 Ontario Limited
Lots 16 to 22, Plan 19T-88031
Part of Lot 79, Concession 1, W.Y.S.
Deerhorn Crescent
File Number D14-16-02
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-16-02, scheduled for January 28th, 2003
at 6:30 prior to the Council Meeting.
15. PL02-099 - Release for Registration of Phase 3 and Final Approval
Subdivision Agreement
Bayview Wellington North Inc. and Bayview
Business Park Inc.
Part of Lots 84 and 85, Concession 1, E.Y.S.
South side of St. John’s Sideroad, west of Bayview Avenue
D12-88060
THAT the Mayor and Clerk be authorized to execute a Subdivision
Agreement between the Town of Aurora and Bayview-Wellington North
Inc. dated December 17, 2002 with respect to the Phase 3 lands, as
defined within the Agreement, contained within Draft Plan of Subdivision
19T-88060(R) subject to the following provisions:
i) the provision of financial payments and securities as described in
Schedules “K” and “L” of the Agreement respectively.
ii) the Mayor and Clerk be authorized to execute all documents
necessary to effect the transfer of certain lands, reserves, and
easements at the developers expense, as described in Schedule
“F” of the Agreement;
18. BA02-016 - Request for Model Home Agreement
Minto Homes
THAT Council authorize the Mayor and Clerk to execute a model home
agreement between the Town of Aurora and Minto Communities (Toronto)
Inc., subject to approval from the Director of Public Works and Central
York Fire Services, to allow for the construction of 6 model homes prior to
registration of their subdivision.
19. CS02-054 - Littering of the Roadways
THAT the Town advise newspaper publishers of the regulations in the
Highway Obstruction By-law 3501-93 and ensure that all newspapers are
delivered to the customer’s front door; and
General Committee Meeting No. 02-18 Page 4
Tuesday, December 10, 2002
THAT staff utilize the Notice Board and Town web site to promote public
awareness to ensure that all blue box paper material placed at the curb
side be secured in accordance with the Garbage Collection and Disposal
By-law 3261-91; and
THAT where complaints are received, that staff continue to work with
residents and newspaper publishers to obtain compliance with the
appropriate by-law.
21. Correspondence from Denis Kelly, Regional Clerk,
re: No Stopping Anytime Zone, Bathurst Street,
Town of Aurora and Township of King
THAT the correspondence be received for information.
22. Correspondence from the David Suzuki Foundation re: Canada’s
Climate Change Strategy
THAT the correspondence be received for information.
CARRIED
V DELEGATIONS
Ms Andrea McIlroy, re: (Item 1) PL02-104 - Wellington Street
East Corridor (Area 2B) Urban Design Guidelines
Mr. Craig Hunter, of Brook McIlroy Inc., outlined the eight major elements of the
Urban Design Guidelines and how they will assist to a form of an addendum to
the Bayview Northeast Area 2B Secondary Plan. Ms McIlroy gave a complete
overview of the report and advised of the overall vision that will form a gateway to
the Town of Aurora.
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the comments of the delegates be received for information and the
item be brought forward for consideration at this time.
CARRIED
1. PL02-104 – Wellington Street East Corridor (Area 2B)
Urban Design Guidelines
Moved by Councillor Timpson Seconded by Councillor Pedersen
That the Guidelines be adopted by Council and such Guidelines shall form
an addendum to the Bayview Northeast Area 2B secondary Plan (OPA 30);
and
THAT staff report back on the costs associated with the burial of the
hydro wires and funding options that may be available to the Town in
this regard.
CARRIED
General Committee Meeting No. 02-18 Page 5
Tuesday, December 10, 2002
Delegation Request from Sotiri Stouraitis, President of AAA Aurora York
Taxi, re: (Item 20) CS02-055 – Taxicab License Ownership
Mr. Stouraitis advised the Committee of his concerns regarding the competing
taxi company and their hold on some of the existing taxi plates. Mr. Stouraitis
feels that with the current By-law if something happened to the other business,
the plates would be returned to the Town and therefore he would not have the
opportunity to purchase these plates. Mr. Stouraitis would like to expand his
company to allow him to provide better service, which may assist him in keeping
his company in business. Mr. Stouraitis requests that the Committee permit the
sale of taxicab plates from one individual to another for this purpose.
Moved by Councillor MacEachern Seconded by Councillor West
THAT the comments of the delegate be received for information and the
item be brought forward for consideration at this time.
CARRIED
20. CS02-055 - Taxicab License Ownership
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the request by Mr. Sortiri Stouraitis to permit the sale of taxicab
plates from one individual to another not be supported; and
That the current provisions contained in the Town’s Taxicab Licensing By-
law remain in effect.
CARRIED
Delegation Request from Rebecca Beaton re: (Item 2) LS02-053 – 2003
Proposed Capital Budget
Ms Beaton raised many concerns regarding the Confederation Park
reconstruction within the proposed Leisure Services 2003 Capital Budget. Ms
Beaton requested information regarding the basketball courts, baseball diamonds
and the cost factor involved in the parking lot reconstruction. Ms Beaton inquired
about a water fountain that was approved in 1985 and whether it would be
constructed within the park sometime in the future. Ms Beaton also had
concerns regarding the proposed Bayview/Wellington washroom facilities and
spray pad and the expenditures of the Holland River Valley Soccer Pitch
construction, as well as the completion of the Town Hall landscaping project and
requested a response in this regard.
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT the comments of the delegate be received for information and the
item be brought forward for consideration at this time.
CARRIED
2. LS02-053 - 2003 Proposed Capital Budget
Moved by Councillor West Seconded by Councillor MacEachern
Bayview Wellington North Community Park Phase II
THAT the public washrooms be deleted from the project and that the
splash pad be deferred.
CARRIED
General Committee Meeting No. 02-18 Page 6
Tuesday, December 10, 2002
Moved by Councillor West Seconded by Councillor Wallace
Replace One (1) Half Ton Pick-Up Truck Vehicle No. LS2
THAT the replacement of one half ton pick-up truck be included in the
capital submission.
CARRIED
Moved by Councillor West Seconded by Councillor Pedersen
Confederation Park Reconstruction
THAT the reconstruction be approved in principle subject to obtaining
addition information regarding the reconfiguration of the parking lots in
conjunction with the York Region District School Board.
CARRIED
Moved by Councillor West Seconded by Councillor MacEachern
Replacement of Wilson Park Playground
THAT replacement of the playground be included in the budget
submission.
CARRIED
Moved by Councillor West Seconded by Councillor Pedersen
St. John’s Sideroad Trail/Board Walk
THAT the trail/board walk be included in the budget submission.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Pedersen
Holland River Valley Soccer Pitch Construction
THAT the project be deferred until the soccer club has had an opportunity
to attend the L.S.A.C. ; and
THAT staff provide information on the cost of the use of the fields, number
of players, number of teams, how often they use the fields and determine
what the surrounding municipalities are charging.
CARRIED
Moved by Councillor West Seconded by Councillor Vrancic
Lambert Willson Park Spray Pad/Irrigation System Water Recycling
Upgrade
THAT the item be deferred until operating costs have been determined
and a report be brought back to Council in January.
CARRIED
General Committee Meeting No. 02-18 Page 7
Tuesday, December 10, 2002
Moved by Councillor West Seconded by Councillor Vrancic
Fleury Park Soccer Field Reconstruction
THAT the reconstruction be included in the budget submission.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor West
Fleury Park Tennis Court Reconstruction
THAT the reconstruction be included in the budget submission.
CARRIED
Moved by Councillor Pedersen Seconded by Councillor West
Highland Field Drainage System
THAT the item be included in the budget submission.
CARRIED
Moved by Councillor Pedersen Seconded by Councillor West
Replacement of one (1) 1988 Olympia Ice Resurfacing Unit
THAT the item be included in the budget submission.
CARRIED
Moved by Councillor West Seconded by Councillor Wallace
Aurora Community Centre Rink #1
THAT the item be included in the budget submission.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor West
10 Year Capital Repair/Replacement Program
THAT the item be included in the budget submission.
CARRIED
Moved by Councillor West Seconded by Councillor Wallace
56 Victoria Street (former Library)
THAT the item be included in the budget submission subject to a further
detailed report regarding the costs of the proposed work.
CARRIED
General Committee Meeting No. 02-18 Page 8
Tuesday, December 10, 2002
Moved by Councillor West Seconded by Councillor Vrancic
Aurora Youth Centre
THAT the item be included in the budget submission subject to a further
report regarding costs.
CARRIED
Moved by Councillor Timpson Seconded by Councillor Pedersen
Town Park Perimeter Iron Fencing
THAT the item be included in the budget submission.
CARRIED
Moved by Councillor Timpson Seconded by Councillor Pedersen
Completion of Town Hall Landscaping Project
THAT the item be included in the budget submission.
CARRIED
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. LS02-052 - Church Street School – Contingency Funding
Moved by Councillor Vrancic Seconded by Councillor MacEachern
THAT the contingency Funding not be approved at this time; and
THAT the item be brought back when actual costs are determined.
DEFEATED
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT staff be granted the authority to adjust the funding in the Church
Street School Project to address contingency needs as necessary to a
maximum additional amount of $50,000 at staff discretion.
CARRIED
5. PW02-067 - Finalization of Urban Design Review of Heritage
Resource Area Study
Moved by Councillor West Seconded by Councillor MacEachern
THAT the recommendations of the August 2002 Urban Design Review of
Streets – Heritage Resource Area study related to the construction and
reconstruction of streets in the Heritage Resource Area be adopted as
detailed in Report No. PW02-067;
THAT staff be directed to report to Council on any additional costs
incurred because of the above noted recommendations on a street-by-
street basis as the streets are reconstructed;
General Committee Meeting No. 02-18 Page 9
Tuesday, December 10, 2002
THAT, with respect to the reconstruction of Maple Street and Fluery
Street, staff be directed to:
• survey the residents of Maple Street and Fluery Street with regard
to their willingness to pay for historical street lights;
• report to Council on the results of the above survey;
• complete the design of the reconstruction of these streets as
described in Report No. PW02-067 and the results of the street
light survey;
• tender the project as soon as possible thereafter; and
• report to Council on the tender results together with final
recommendations on letting of the contract;
THAT the recommendations of the August 2002 Urban Design Review of
Streets – Heritage Resource Area study not related to the construction
and reconstruction of streets be referred to the responsible Department for
appropriate action; and
THAT Report No. PW02-067 be forwarded to LACAC for comment; and
THAT the Director of Public Works report on the normal costs of the
road reconstruction project as well as any additional costs that may
be created utilizing the new standards, and that this information be
included in the survey.
CARRIED
6. PW02-070 - Waste Management User Pay Programs Cost Review
Moved by Councillor Vrancic Seconded by Councillor Pedersen
THAT a charge of $1.00 per waste bag over the limit of 3 waste bags be
adopted;
THAT the user pay garbage program, as more fully described in Report
PW02 -070, begin on June 3, 2003; and
THAT Council direct staff to prepare and submit the necessary by-law to
reflect the above recommendation.
CARRIED
7. PW02-071 - Waste Collection Responsibility Review
Moved by Councillor MacEachern Seconded by Councillor West
THAT Council direct staff to participate in the Waste Collection
Responsibility Review as described in Report No. PW02 – 071 with the
other municipalities in York Region; and
THAT staff report further to Council on the results of the Waste Collection
Responsibility Review.
CARRIED
General Committee Meeting No. 02-18 Page 10
Tuesday, December 10, 2002
11. TR02-030 - Regional Councillors Remuneration to be Paid at
the Local Level
Moved by Councillor MacEachern Seconded by Councillor Timpson
THAT Council for the Corporation of the Town of Aurora endorse Report
No. 8 of the Regional Municipality of York’s Finance and Administration
Committee relating to Pension Options for York Region’s elected officials;
THAT Remuneration for Regional Councillors be administered in a single
payer system at the local municipal level effective January 1, 2003;
THAT any costs incurred by the Town of Aurora for the regional
remuneration component including the cost of any increases to benefit
expenses be reimbursed on a cost recovery basis from the Region;
THAT the Town of Aurora execute an agreement (See appendix A) with
the Region of York, based on the terms set out in this report.
CARRIED
12. TR02-029 -2003 Interim Tax Levy
Moved by Councillor Timpson Seconded by Councillor MacEachern
THAT Council for the Corporation of the Town of Aurora authorize a 2003
Interim Tax Levy on all rateable real property in the Town, which has been
assessed according to the last revised assessment roll;
THAT the 2003 Interim Tax Levy be set at 50% of the total 2002 taxes
payable on each property;
THAT for new properties added to the assessment roll for the 2003
taxation year, the tax rates would be equivalent to 50% of the 2002 tax
rates (as listed in Appendix "A" of this report) and levied on the basis of
the stated Current Value Assessment;
THAT the 2003 Interim Tax Levy be paid in two relatively equal
installments due on Monday, February 24, 2003 and Thursday, April 24,
2003;
THAT the Director of Finance/Treasurer be authorized to amend in whole
or in part any billing in order to comply with any Provincial Legislation
which may be introduced or passed by the Province of Ontario prior to or
after the issuance of the 2003 Interim Tax Billing;
THAT By-law number 4395-02.F be enacted at the December 17, 2002
Council Meeting.
CARRIED
17. BA02-017 - Variance to Sign By-law #3400-92
The Beer Store – 14800 Yonge Street
Moved by Councillor Vrancic Seconded by Councillor MacEachern
THAT Council approve the site-specific request for a variance to By-law
#3400-92 as it affects 14800 Yonge Street, Unit 101 to permit a proposed
sign to project beyond the roofline of the building subject to ensuring
that the tree remains.
CARRIED
General Committee Meeting No. 02-18 Page 11
Tuesday, December 10, 2002
23. Correspondence from Mike Colle, MPP, re: The LCBO Deposit
and Return Act
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT Council reconfirm it’s support for the deposit and return system for
the L.C.B.O. containers; and
THAT a copy of the resolution be sent to Mike Colle, M.P.P., Premier
Eves, the Minister of the Environment, Chris Stockwell and A.M.O.
CARRIED
VII OTHER BUSINESS, COUNCILLORS
Mayor Jones applauded the T.O.A.S.T. Committee for their many
accomplishments this year and for all their hard work.
Councillor MacEachern inquired about space at the old Church Street School
and how it is being used. Councillor MacEachern was advised by the Director of
Leisure Services that a report on this matter will be presented to Council early in
the New Year in response to a request to lease the building received from the
Historical Society.
VIII ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 9:30 p.m.
CARRIED
(THE REPORT OF THE GENERAL COMMITTEE MEETING NO. 02-18 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
DECEMBER 17, 2002 WITH THE EXCEPTION OF ITEM NO. 5 WHICH WAS
DISSCUSSED AND ADOPTED AND ITEM NO. 6 WHICH WAS CARRIED ON A
RECORDED VOTE, ITEM NO. 17 WHICH WAS DISCUSSED AND ADOPTED AS
AMENDED)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK